Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Sport England
SportPark, 3 Oakwood Drive
Loughborough
LE11 3QF
UK
Contact person: Procurement Team
E-mail: procurement@sportengland.org
NUTS: UK
Internet address(es)
Main address: www.sportengland.org
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
STA567 - Netsuite Licensing
Reference number: STA567
II.1.2) Main CPV code
48443000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Netsuite licences are required to access the financial system to ensure that the recording of financial transactions, making payments, producing the annual accounts, and reporting to DCMS and Companies House. Netsuite is required to enable the organisations to discharge its responsibilities, to DCMS and other regulatory bodies, to retain auditable records ensuring accounts are completed in accordance with financial reporting standards.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
557 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48412000
48440000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Netsuite licences are required to access the financial system to ensure that the recording of financial transactions, making payments, producing the annual accounts, and reporting to DCMS and Companies House. Netsuite is required to enable the organisations to discharge its responsibilities, to DCMS and other regulatory bodies, to retain auditable records ensuring accounts are completed in accordance with financial reporting standards.
Sport England tendered and procured the use of Oracle Netsuite as an integrated finance system through a competitive procedure conducted via GCloud 9 and licence renewals for the first four years were covered by the initial business case.
A 2-year renewal of the existing system allows a sufficient window to complete a tendering exercise followed by an implementation and testing process to ensure the needs of the organisation can be achieved.
II.2.5) Award criteria
Quality criterion: Technical Compatibility
/ Weighting: 50
Cost criterion: Price
/ Weighting: 50
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
Sport England tendered and procured the use of Oracle Netsuite as an integrated finance system through a competitive procedure conducted via GCloud 9 and licence renewals for the first four years were covered by the initial business case.
Netsuite licences are required to access the financial system to ensure that the recording of financial transactions, making payments, producing the annual accounts, and reporting to DCMS and Companies House. Netsuite, or other finance system, is required to enable the organisations to discharge its responsibilities, to DCMS and other regulatory bodies, to retain auditable records ensuring accounts are completed in accordance with financial reporting standards.
The system is highly technical and there are specific interoperability requirements. Netsuite is an integrated financial system, which hosts 4 different companies for which accounts are prepared. There are complex relationships between these subsidiaries to ensure that not only the finances are recorded accurately but VAT, which is subject to partial exemption, is calculated correctly.
No reasonable alternative or substitute currently exists. Any new implementation would have to be designed and tested to ensure that the integrity of the financial records between the subsidiaries are accurately maintained. A 2-year renewal of the existing system will allow a sufficient window to complete a tendering exercise followed by an implementation and testing process to ensure the needs of the organisation can be achieved. A tender exercise to identify and implement a replacement financial system, which underpins the financial integrity of the organisation will take a minimum of 18 months.
A voluntary ex ante transparency notice was published in advance of the award, and the award was approved under the Department for Culture Media and Sport Spend Control process.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-019278
Section V: Award of contract
Contract No: STA567
Title: Netsuite Licensing
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
31/07/2023
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Oracle Corporation UK Limited
Reading
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 557 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Sport England - Complaints Procedure
SportPark, 3 Oakwood Drive
Loughborough
LE11 3QF
UK
Internet address(es)
URL: https://www.sportengland.org/corporate-information
VI.4.2) Body responsible for mediation procedures
Public Procurement Review Service
London
UK
Internet address(es)
URL: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Sport England's Complaint Procedure sets our how we will consider a complaint in relation to a procurement procedure.
The Public Procurement Review Service (PPRS) also provides a route for suppliers to raise concerns about public procurement
VI.5) Date of dispatch of this notice
15/09/2023