Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Southern Universities Purchasing Consortium (SUPC)
111357
Reading Enterprise Centre, The University of Reading, Whiteknights Road, Earley Gate
Reading
RG6 6BU
UK
Contact person: Clare Whitfield
Telephone: +44 1183784304
E-mail: supc@reading.ac.uk
NUTS: UK
Internet address(es)
Main address: https://www.supc.ac.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/86623
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=72990&B=SUPC
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=72990&B=SUPC
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Travel Management Services 2023
Reference number: PFB4053 SU
II.1.2) Main CPV code
63516000
II.1.3) Type of contract
Services
II.1.4) Short description
This tender is to establish a multi-supplier framework for online and offline travel services to include business travel, conferencing services, student group travel, and other associated services for organisations accessing the agreement.
II.1.5) Estimated total value
Value excluding VAT:
800 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for one lot only
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 Business Travel
II.2.2) Additional CPV code(s)
63516000
63000000
63512000
55100000
63510000
63515000
79997000
55120000
63500000
55110000
55130000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Business Travel Management Services providing Members with access to a fully managed service for all UK and International travel and associated services. The Member will be able to research and book using an online tool and/or via offline booking channels using a traditional call centre/agent type operation (on the lowest cost non-premium line telephone number). This lot will cover UK and international air, rail, and hotel services; ferry services; Eurostar; international vehicle hire; visa services and relevant professional advice to all clients.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
347 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
SUPC will award this framework on the basis of 3 + 1 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
II.2.14) Additional information
It is anticipated that some of the future call-off contracts under this framework will be part or fully funded from external streams, include European Union (EU) funding (ERDF/ESIF) and potentially other research bodies.
All funding accessed under this framework will be considered compliant for the purposes of external funding by named participants.
Lot No: 2
II.2.1) Title
Lot 2 - Student Travel
II.2.2) Additional CPV code(s)
63516000
63000000
63512000
55100000
63510000
63515000
79997000
55120000
63500000
55110000
55200000
55130000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Student Group Travel Services covering UK and international air, rail and hotel/hostel services; ferry services;
Eurostar; international vehicle hire; group travel services: and relevant professional advice to members for student group travel.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
58 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
SUPC will award this Framework Agreement on the basis of 3 + 1 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
II.2.14) Additional information
It is anticipated that some of the future call-off contracts under this framework will be part or fully funded from external streams, include European Union (EU) funding (ERDF/ESIF) and potentially other research bodies.
All funding accessed under this framework will be considered compliant for the purposes of external funding by named participants.
Lot No: 3
II.2.1) Title
Lot 3 - Business and Student Travel Combined
II.2.2) Additional CPV code(s)
63516000
63000000
63512000
55100000
63515000
79997000
55120000
63500000
55110000
55130000
63510000
55200000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Lot 3 is combined travel solutions supporting Business Travel Management Services providing Members with access to a fully managed service for all UK and International travel and associated services, as well as, Student Group Travel Services covering UK and international air, rail and hotel/hostel services; ferry services;
Eurostar; international vehicle hire; group travel services: and relevant professional advice to members.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
395 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
SUPC will award this framework on the basis of 3 + 1 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
II.2.14) Additional information
It is anticipated that some of the future call-off contracts under this framework will be part or fully funded from external streams, include European Union (EU) funding (ERDF/ESIF) and potentially other research bodies.
All funding accessed under this framework will be considered compliant for the purposes of external funding by named participants.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As per documentation.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 12
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 000-030313
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/10/2023
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
20/10/2023
Local time: 17:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The Framework Agreement is being tendered on behalf of members of the following purchasing organisations:
(the Participating Consortia):
— Southern Universities Purchasing Consortium (SUPC) http://www.supc.ac.uk/engage/our-members/ourmembers
— North East Universities Purchasing Consortium (NEUPC) http://www.neupc.ac.uk/our-members
— North West Universities Purchasing Consortium (NWUPC) http://www.nwupc.ac.uk/our-members
— London Universities Purchasing Consortium (LUPC) http://www.lupc.ac.uk/list-of-members.html
— Advanced Procurement for Universities and Colleges (APUC) http://www.apuc-scot.ac.uk/!/members
— Higher Education Purchasing Consortium Wales (HEPCW) http://www.hepcw.ac.uk/
(the members of such Participating Consortia, together with SUPC Members being Members). Some institutions are not public bodies within the meaning of the PCR2015. They may advertise their contracts in the OJEU on a voluntary basis and without prejudice to their freedom to depart from the rules set out in the PCR2015. Their aim is to apply best practice and secure the best value outcome for the institution.
VI.4) Procedures for review
VI.4.1) Review body
Southern Universities Purchasing Consortium
SUMS, Reading Enterprise Centre, University of Reading, Earley Gate, Whiteknights Road, Reading RG6 6BU
Reading
RG6 6BU
UK
E-mail: supc@reading.ac.uk
Internet address(es)
URL: www.supc.ac.uk
VI.5) Date of dispatch of this notice
21/09/2023