Contract notice
Section I: Contracting
authority
I.1) Name and addresses
East of England Ambulance Service NHS Trust
Whiting Way
Melbourn
SG8 6EN
UK
Contact person: Emma Saunderson
E-mail: tenders@eastamb.nhs.uk
NUTS: UKH12
Internet address(es)
Main address: https://www.eastamb.nhs.uk/
Address of the buyer profile: https://www.eastamb.nhs.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://health-family.force.com/s/Welcome
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://health-family.force.com/s/Welcome
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://health-family.force.com/s/Welcome
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
EEAST - Payroll Services (24-T17)
II.1.2) Main CPV code
79211110
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of Managed Payroll Services
II.1.5) Estimated total value
Value excluding VAT:
4 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79211110
II.2.3) Place of performance
NUTS code:
UKH
II.2.4) Description of the procurement
The East of England Ambulance Service NHS Trust (“The Authority”) provides a 999-emergency service for people in need of urgent medical treatment and transport. Our dedicated and skilled staff work 365 day a year, 24 hours a day to make sure patients receive the best possible care.<br/>The Authority is one of 10 independent NHS ambulance services that operates in the UK and covers the six counties which make up the East of England – Bedfordshire, Cambridgeshire, Essex, Hertfordshire, Norfolk and Suffolk.<br/>The Authority employs more than 5,000 staff and 1,000 volunteers to deal with 1,384,547 emergency calls every year. Staff and volunteers are trained and experienced in caring for patients in a variety of situations, ranging from life-threatening illness and injury to less serious situations such as falls in the home or patients with minor injuries.<br/>The current payroll function which includes both pay and pension has been outsourced to the Queen Elizabeth Hospital Kings Lynn NHS Foundation Trust for over 10 years. The current contract comes to an end 31 March 2025.<br/>The Authority requires a managed payroll and pension administration service contract. The Supplier will have to provide the service using the national NHS Electronic Staff records “ESR” which is managed by NHS Business Services Authority (NHSBSA) as part of the national contract.<br/>The managed payroll service will entail on a continuing basis, the collection and processing of payroll information. This information will provide the basis for processing regular payrolls and accordingly initiate the payment of salaries and wages. The managed payroll service will adhere strictly and without unauthorised deviation to prescribed statutory and mandatory requirements including the application of terms and conditions of service and NHS Pension Scheme regulations.<br/>Changes will take place in NHS service provision over the period of the Contract and the Contract needs to be flexible enough to accommodate these. The Supplier must be able to react to these changes.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
4 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
02/12/2024
End:
31/03/2030
This contract is subject to renewal: Yes
Description of renewals:
The Contract duration will be five (5) years with the option to extend for five (5) further periods of up to twelve (12) months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
30/09/2024
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
30/09/2024
Local time: 17:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
East of England Ambulance Service NHS Trust
Lakeview House, Fraser Road
Bedford
MK44 3WH
UK
E-mail: tenders@eastamb.nhs.uk
Internet address(es)
URL: https://www.eastamb.nhs.uk/
VI.5) Date of dispatch of this notice
27/08/2024