Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Belfast City Council
9-21 Adelaide Street
Belfast
BT2 8DJ
UK
E-mail: cps@belfastcity.gov.uk
NUTS: UKN
Internet address(es)
Main address: www.belfastcity.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.e-sourcingni.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.e-sourcingni.bravosolution.co.uk
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Routine inspection, maintenance, and repairs of roll on/roll off containers and compactors
Reference number: T2514
II.1.2) Main CPV code
50530000
II.1.3) Type of contract
Services
II.1.4) Short description
This ITT has been issued by the Council in connection with a competitive procurement being conducted in accordance with the Regulations.
The Council invites Tenders from suitably qualified and experienced economic operators ‘Bidders’ for the provision of routine inspection, maintenance, and repairs of roll on/roll off containers and compactors.
This ITT sets out the information which is required by the Council to assess the suitability of Bidders' experience, organisational and financial standing to meet the ITT requirement. In addition to this, quality, social value, and pricing proposals will also be assessed before any contract award is made.
II.1.5) Estimated total value
Value excluding VAT:
350 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2) Description
Lot No: 1
II.2.1) Title
(i) Lot 1 – Inspection, Repair and Maintenance of Roll-on/Roll-off Containers
II.2.2) Additional CPV code(s)
50514000
II.2.3) Place of performance
NUTS code:
UKN06
Main site or place of performance:
Belfast City Council
II.2.4) Description of the procurement
There are currently in the region of 90 No. containers in use at the Premises. There are three types of container deployed by the Council as listed below:-
• 8 no 31 m3 tapered compaction containers (suitable for cardboard compaction)
• 58 no 27 m3 open top containers
• 24 no 27 m3 compactors
All containers have been recently inspected, fully serviced and maintained and should only require general preventative maintenance and occasional repairs as and when required. The minimum routine servicing schedule has been provided in the Specification. We are currently in the process of replacing approximately 70 skip containers which should only require greasing and minimal repair in the first few years.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
300 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The Contract shall be effective from the date of award of Contract for an initial period of 3 years years. The Council reserves the right to extend/renew the Contract up to a further 12 months. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Council reserves the right to add the following additional requirements to the Service under this Contract during the Contract Period: -
• The inspection, maintenance and repair of other equipment or containers to support in-house operations.
• Supply similar specification compactors or containers for hire, if required
• Other similar services in the event of non or poor performance by another service provider.
• Additional Premises not listed in the Contract. This may be in response to new Premises being identified and/or changes in how the Council’s in house operations are resourced and delivered.
• Introduce required changes associated with the Service to the Specification to accommodate changes to the Council’s operational model and working practices e.g. functional re-structuring, new customer hub, etc;
The Council reserves the right to add or remove Premises from the Contract in line with the Council’s requirements. Where the Council identifies an additional Premises to be added the Contractor will expected to price based similar Premises/ tasks priced in the Pricing Schedule.
Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Public Contracts Regulations.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2 - Inspection, Repair and Maintenance of Static Compactors
II.2.2) Additional CPV code(s)
50530000
II.2.3) Place of performance
NUTS code:
UKN06
Main site or place of performance:
Belfast City Council
II.2.4) Description of the procurement
There are currently 23 Gradall compactors in use at the Premises, 3 G140s, 3 G120s and 17 G90s with the G90s due to be replaced over the next two years to Numac NS 60s, 80s and 100s.
All compactors have recently been inspected, fully serviced and all necessary repairs carried out and should only require general preventative maintenance and occasional repairs as and when required. The minimum routine servicing schedule has been provided in the Specification. This is just a guideline, the Contractor must ensure the necessary inspections and servicing is carried out so that all compactors are running safely and efficiently.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
50 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The Contract shall be effective from the date of award of Contract for an initial period of 3 years years. The Council reserves the right to extend/renew the Contract up to a further 12 months. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Council reserves the right to add the following additional requirements to the Service under this Contract during the Contract Period: -
• The inspection, maintenance and repair of other equipment or containers to support in-house operations.
• Supply similar specification compactors or containers for hire, if required
• Other similar services in the event of non or poor performance by another service provider.
• Additional Premises not listed in the Contract. This may be in response to new Premises being identified and/or changes in how the Council’s in house operations are resourced and delivered.
• Introduce required changes associated with the Service to the Specification to accommodate changes to the Council’s operational model and working practices e.g. functional re-structuring, new customer hub, etc;
The Council reserves the right to add or remove Premises from the Contract in line with the Council’s requirements. Where the Council identifies an additional Premises to be added the Contractor will expected to price based similar Premises/ tasks priced in the Pricing Schedule.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As stated in the procurement documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As stated in the procurement documents.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
30/09/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
30/09/2024
Local time: 12:30
Place:
via esourcing NI
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
Belfast
UK
VI.5) Date of dispatch of this notice
30/08/2024