Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
BIRMINGHAM CITY COUNCIL
Council House, Victoria Square
Birmingham
B1 1BB
UK
Contact person: Corporate Procurement Services
E-mail: cps@birmingham.gov.uk
NUTS: UKG31
Internet address(es)
Main address: www.birmingham.gov.uk
Address of the buyer profile: www.in-tendhost.co.uk/birminghamcc
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Vision Screening Services
Reference number: P0898
II.1.2) Main CPV code
85100000
II.1.3) Type of contract
Services
II.1.4) Short description
Vision Screening: Screening for reduced vision in children aged 4 to 5 years undertaken to detect amblyopia (a form of abnormal vision system development).
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 233 709.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
85121281
85121291
II.2.3) Place of performance
NUTS code:
UKG
II.2.4) Description of the procurement
Birmingham City Council wishes to follow the Direct Award Process C to award contracts to the 3 existing providers of vision screening services whose contracts ended in August 2024.
Vision screening is an integral part of the universal delivery of the national Healthy Child Programme 0-19 years, and meets the description laid down by the National Screening Committee, which recommends that all children should be screened for visual impairment between four and five years of age.
The contracts with each Provider will be for a four-year period commencing September 2024 for a total value of £1,233,709.
II.2.5) Award criteria
Quality criterion: the existing provider is satisfying the original contract and will likely satisfy the proposed contract to a sufficient standard
/ Weighting: 100%
Cost criterion: Value
/ Weighting: 0%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
This is a Provider Selection Regime (PSR) intention to award notice. The awarding of this contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015 do not apply to this award. The publication of this notice marks the start of the standstill period. Representations by providers must be made to the relevant authority by 17th September 2024. This contract has not yet formally been awarded; this notice serves as an intention to award under the PSR
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section V: Award of contract
Contract No: P0898
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
25/06/2024
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
University Hospitals Birmingham NHS Foundation Trust
548640556
Queen Elizabeth Hospital Birmingham, Mindelsohn Way, Edgbaston
Birmingham
B15 2GW
UK
NUTS: UKG
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 233 709.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
25/06/2024
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Birmingham Community Healthcare NHS Trust Trust Headquarters
3 Priestley Wharf Holt Street Birmingham Science Park ,Aston
Birmingham
B7 4BN
UK
NUTS: UKG
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 621 589.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
25/06/2024
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Sandwell and West Birmingham NHS Trust
Trinity House Sandwell General Hospital West Bromwich
Birmingham
B71 4HJ
UK
NUTS: UKG
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 215 662.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
This is a Provider Selection Regime (PSR) intention to award notice. The awarding of this contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015 do not apply to this award. The publication of this notice marks the start of the standstill period. Representations by providers must be made to decision makers by 17th September 2024. This contract has not yet formally been awarded; this notice serves as an intention to award under the PSR.
Written representations should be sent to cps@birmingham.gov.uk
Decision Makers:
Director of Public Health in consultation with the Interim Director Procurement, Director of Finance (& Section 151 Officer) (or their delegate) and the City Solicitor & Monitoring Officer.
The existing providers are satisfying the original contract and are likely to satisfy the proposed contract to a sufficient standard taking into account the key criteria as follows:
(a) Quality and innovation. There are 5 Programme Standards included in the service specification for each provider to meet and they are managed as Key Performance Indicators.
i) Identify the population, ensure coverage
ii) Maximise performance of the screening test
iii) Maximise reporting of results
iv) Ensure timely entry into care pathway for diagnostic assessments
v) Reduce the incidence of false positive outcome.
All providers have continued to meet the Programme Standards. The Standards will continue to be reviewed against the national specification expectations and if required, will be updated.
(b) Value. Through these contracts BCC achieves good value in terms of the balance of costs, overall benefits and financial implications.
(c) Integration, collaboration and service sustainability. The screening programme is dependent on effective working relationships (formal and informal) between the screening programme, ophthalmology departments, community orthoptic services, local educational services, optometric services, and primary care professionals, including school nursing/healthy child services, optical practices and GPs.
The responsible care provider is identified at all times, including during and after handover of care. The Providers are expected to fully contribute to ensuring that cross boundary systems are in place to maintain the quality and safety of the entire screening pathway.
(d) Improving access. The providers are expected to ensure fair access to screening and referral to subsequent diagnostic testing. This is delivered through approaches such as the design of the service, to ensure that there are no obstacles to access on the grounds of the 9 protected characteristics as defined in the Equality Act 2010.
(e) Social value.
Social value commitments have been obtained from all 3 providers. These will form part of the new contract and will be monitored throughout the contract duration
VI.4) Procedures for review
VI.4.1) Review body
High Court of Justice
Royal Courts of Justice, Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
05/09/2024