Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Aster Group
Sarsen Court, Horton Avenue, Cannings Hill
Devizes
SN10 2AZ
UK
Contact person: FFT Procurement Team
Telephone: +44 1689885080
E-mail: procurement@effefftee.co.uk
NUTS: UK
Internet address(es)
Main address: http://www.aster.co.uk
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA12961
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.mytenders.co.uk
Additional information can be obtained from another address:
Faithorn Farrell Timms LLP
Central Court, 1 Knoll Rise
Orpington
BR6 0JA
UK
Contact person: FFT Procurement Team
Telephone: +44 1689885080
E-mail: procurement@effefftee.co.uk
NUTS: UKK
Internet address(es)
Main address: www.effefftee.co.uk
Tenders or requests to participate must be sent electronically to:
www.mytenders.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.mytenders.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
PR-10151 - Aster Group Roofing Procurement
Reference number: PR-10151
II.1.2) Main CPV code
45261900
II.1.3) Type of contract
Works
II.1.4) Short description
The works required by the Contracts, include but are not restricted to the replacement of pitched roofs to domestic properties, the replacement of flat roofs to domestic properties, the replacement of other associated roofline goods such as fascia's, soffits, gutters, rainwater goods, etc.
II.1.5) Estimated total value
Value excluding VAT:
41 150 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 3 lots
Maximum number of lots that may be awarded to one tenderer: 1
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Aster reserves the right to award additional works to a successful Contractor in the event of Service failure by a Contractor appointed to another Lot where the Contractor to be awarded additional works originally bid for the Lot in which the additional works are required, subject to value, timescale and duration. For example, if a Contractor is successful in East Dorset and also tendered for but was not appointed to the Hampshire Lot, if the Contractor that was awarded the Hampshire Lot were to fail, Aster may award additional work to the East Dorset Contractor to cover some or all of the works in the Hampshire region.
II.2) Description
Lot No: 1
II.2.1) Title
Somerset
II.2.2) Additional CPV code(s)
45453100
45261900
II.2.3) Place of performance
NUTS code:
UKK23
Main site or place of performance:
Somerset
II.2.4) Description of the procurement
Aster Group is looking to appoint a contractor to deliver its roof replacement programme from summer 2025 onwards which may include but is not limited to the replacement of pitched roofs, the replacement of flat roofs, the replacement of fascia's, soffits and rainwater goods and other associated roofing works. The approximate maximum value of this lot is envisaged to be circa 7000000 over the 3.5 year term. It is anticipated that the maximum term will be 3.5 years with an initial term of 1.5 years, with the option for a further two 1 year extensions.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
7 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2025
End:
30/03/2027
This contract is subject to renewal: Yes
Description of renewals:
The initial term is 1.5 years, with the option to extend for up to two years in one year durations. The value under II.2.6 is for the maximum term.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
As set out in the CAS.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The 3.5 year term is the maximum possible term.
Lot No: 2
II.2.1) Title
Dorset West
II.2.2) Additional CPV code(s)
45453100
45261900
II.2.3) Place of performance
NUTS code:
UKK25
Main site or place of performance:
West Dorset
II.2.4) Description of the procurement
Aster Group is looking to appoint a contractor to deliver its roof replacement programme from summer 2025 onwards which may include but is not limited to the replacement of pitched roofs, the replacement of flat roofs, the replacement of fascia's, soffits and rainwater goods and other associated roofing works. The approximate maximum value of this lot is envisaged to be circa 8750000 over the 3.5 year term. It is anticipated that the maximum term will be 3.5 years with an initial term of 1.5 years, with the option for a further two 1 year extensions.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
8 750 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2025
End:
30/03/2027
This contract is subject to renewal: Yes
Description of renewals:
The initial term is 1.5 years, with the option to extend for up to two years in one year durations. The value under II.2.6 is for the maximum term.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
As set out in the CAS.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The 3.5 year term is the maximum possible term.
Lot No: 3
II.2.1) Title
Dorset East
II.2.2) Additional CPV code(s)
45453100
45261900
II.2.3) Place of performance
NUTS code:
UKK25
Main site or place of performance:
East Dorset
II.2.4) Description of the procurement
Aster Group is looking to appoint a contractor to deliver its roof replacement programme from summer 2025 onwards which may include but is not limited to the replacement of pitched roofs, the replacement of flat roofs, the replacement of fascia's, soffits and rainwater goods and other associated roofing works. The approximate maximum value of this lot is envisaged to be circa 8750000 over the 3.5 year term. It is anticipated that the maximum term will be 3.5 years with an initial term of 1.5 years, with the option for a further two 1 year extensions.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
8 750 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2025
End:
30/03/2027
This contract is subject to renewal: Yes
Description of renewals:
The initial term is 1.5 years, with the option to extend for up to two years in one year durations. The value under II.2.6 is for the maximum term.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
As set out in the CAS.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The 3.5 year term is the maximum possible term.
Lot No: 4
II.2.1) Title
Hampshire
II.2.2) Additional CPV code(s)
45453100
45261900
II.2.3) Place of performance
NUTS code:
UKJ3
Main site or place of performance:
Hampshire
II.2.4) Description of the procurement
Aster Group is looking to appoint a contractor to deliver its roof replacement programme from summer 2025 onwards which may include but is not limited to the replacement of pitched roofs, the replacement of flat roofs, the replacement of fascia's, soffits and rainwater goods and other associated roofing works. The approximate maximum value of this lot is envisaged to be circa 8750000 over the 3.5 year term. It is anticipated that the maximum term will be 3.5 years with an initial term of 1.5 years, with the option for a further two 1 year extensions.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
8 750 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2025
End:
30/03/2027
This contract is subject to renewal: Yes
Description of renewals:
The initial term is 1.5 years, with the option to extend for up to two years in one year durations. The value under II.2.6 is for the maximum term.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
As set out in the CAS.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The 3.5 year term is the maximum possible term.
Lot No: 5
II.2.1) Title
Wiltshire
II.2.2) Additional CPV code(s)
45453100
45261900
II.2.3) Place of performance
NUTS code:
UKK15
Main site or place of performance:
Wiltshire
II.2.4) Description of the procurement
Aster Group is looking to appoint a contractor to deliver its roof replacement programme from summer 2025 onwards which may include but is not limited to the replacement of pitched roofs, the replacement of flat roofs, the replacement of fascia's, soffits and rainwater goods and other associated roofing works. The approximate maximum value of this lot is envisaged to be circa 7900000 over the 3.5 year term. It is anticipated that the maximum term will be 3.5 years with an initial term of 1.5 years, with the option for a further two 1 year extensions.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
7 900 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2025
End:
01/03/2027
This contract is subject to renewal: Yes
Description of renewals:
The initial term is 1.5 years, with the option to extend for up to two years in one year durations. The value under II.2.6 is for the maximum term.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
As set out in the CAS.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The 3.5 year term is the maximum possible term.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As set out in the procurement documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As set out in the procurement documents.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-020169
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
10/10/2024
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
22/11/2024
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Aster reserve the right to cancel this procurement at any stage.
The values in this Contract Notice do not allow for inflation and as such may be subject to change. They are also exclusive of VAT.
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=232655.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:232655)
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
The Royal Courts of Justice, the Strand
London
W2 2LL
UK
Telephone: +44 3450103503
E-mail: publicprocurementreview@cabinetoffice.gov.uk
Internet address(es)
URL: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
VI.4.2) Body responsible for mediation procedures
High Court of England and Wales
The Royal Courts of Justice, the Strand
London
W2 2LL
UK
VI.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
UK
VI.5) Date of dispatch of this notice
06/09/2024