Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cyngor Sir Ceredigion County Council
Canolfan Rheidol, Rhoddfa Padarn
Aberystwyth
SY23 3UE
UK
Telephone: +44 1545570881
E-mail: ymholiadau.caffael@ceredigion.gov.uk
NUTS: UKL1
Internet address(es)
Main address: http://www.ceredigion.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0491
I.1) Name and addresses
Blaenau Gwent County Borough Council
General Offices, Steelworks Road
Ebbw Vale
NP23 6AA
UK
Telephone: +44 1495311556
E-mail: lee.williams@blaenau-gwent.gov.uk
NUTS: UKL16
Internet address(es)
Main address: http://www.blaenau-gwent.gov.uk/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0278
I.1) Name and addresses
Bridgend County Borough Council
Bridgend County Borough Council, Procurement Unit, Civic Offices, Angel Street
Bridgend
CF31 4WB
UK
Telephone: +44 1656642596
E-mail: procurementteam@bridgend.gov.uk
NUTS: UKL17
Internet address(es)
Main address: http://www.bridgend.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0417
I.1) Name and addresses
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
UK
Telephone: +44 1443863161
E-mail: procurement@caerphilly.gov.uk
NUTS: UKL16
Internet address(es)
Main address: http://www.caerphilly.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
I.1) Name and addresses
Cardiff Council
County Hall, Atlantic Wharf
Cardiff
CF10 4UW
UK
Telephone: +44 2920873732
E-mail: procurement@cardiff.gov.uk
NUTS: UKL22
Internet address(es)
Main address: http://www.cardiff.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0422
I.1) Name and addresses
Carmarthenshire County Council
County Hall
Carmarthen
SA31 1JP
UK
Telephone: +44 1267234567
E-mail: ClAJones@carmarthenshire.gov.uk
NUTS: UKL14
Internet address(es)
Main address: http://www.carmarthenshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0281
I.1) Name and addresses
Conwy County Borough Council
Bodlondeb, Bangor Road
Conwy
LL32 8DU
UK
Telephone: +44 1492574000
E-mail: procurement@conwy.gov.uk
NUTS: UKL13
Internet address(es)
Main address: http://www.conwy.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0389
I.1) Name and addresses
Denbighshire County Council
Wynnstay Road
Ruthin
LL15 1YN
UK
Telephone: +44 1824712612
E-mail: procurement@denbighshire.gov.uk
NUTS: UKL13
Internet address(es)
Main address: http://www.denbighshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0280
I.1) Name and addresses
Flintshire County Council
County Hall, Mold
Flintshire
CH7 6NA
UK
Telephone: +44 1352701814
E-mail: procurement@denbighshire.gov.uk
NUTS: UKL23
Internet address(es)
Main address: https://www.flintshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0419
I.1) Name and addresses
Cyngor Gwynedd Council
Uned Caffael / Procurement Unit, Swyddfeydd y Cyngor, Stryd y Jel / Council Offices, Shirehall Street
Caernarfon
LL55 1SH
UK
Telephone: +44 00000000
E-mail: caffael@gwynedd.llyw.cymru
NUTS: UKL12
Internet address(es)
Main address: http://www.gwynedd.llyw.cymru
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0361
I.1) Name and addresses
Isle of Anglesey County Council
Isle of Anglesey County Council, Council Offices, Llangefni
Anglesey.
LL77 7TW
UK
Telephone: +44 1248750057
E-mail: procurement@anglesey.gov.uk
NUTS: UKL11
Internet address(es)
Main address: http://www.anglesey.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0369
I.1) Name and addresses
Merthyr Tydfil County Borough Council
Civic Centre, Castle Street
Merthyr Tydfil
CF47 8AN
UK
Telephone: +44 1685725000
E-mail: procurement@merthyr.gov.uk
NUTS: UKL15
Internet address(es)
Main address: http://www.merthyr.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0347
I.1) Name and addresses
Monmouthshire County Council
County Hall, Rhadyr
Usk
NP15 1GA
UK
Telephone: +44 1633644068
E-mail: scottjames@monmouthshire.gov.uk
NUTS: UKL21
Internet address(es)
Main address: http://www.monmouthshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0277
I.1) Name and addresses
Neath Port Talbot County Borough Council
Civic Centre
Port Talbot
SA13 1PJ
UK
Telephone: +44 1639763930
E-mail: procurement@npt.gov.uk
NUTS: UKL17
Internet address(es)
Main address: http://www.npt.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0274
I.1) Name and addresses
Newport City Council
Civic Centre
Newport
NP20 4UR
UK
Telephone: +44 1633656656
E-mail: c.griffiths2@npt.gov.uk
NUTS: UKL21
Internet address(es)
Main address: http://www.newport.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0273
I.1) Name and addresses
Pembrokeshire County Council
County Hall, Haverfordwest
Pembrokeshire
SA61 1TP
UK
Telephone: +44 1437775905
E-mail: procurement@pembrokeshire.gov.uk
Fax: +44 1437776510
NUTS: UKL14
Internet address(es)
Main address: http://www.pembrokeshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0255
I.1) Name and addresses
Powys County Council
County Hall
Llandrindod Wells
LD1 5LG
UK
Telephone: +44 01597826000
E-mail: commercialservices@powys.gov.uk
NUTS: UKL24
Internet address(es)
Main address: https://en.powys.gov.uk/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0354
I.1) Name and addresses
Rhondda Cynon Taf CBC
2 Llys Cadwyn, Taff Street
Pontypridd
CF37 4TH
UK
Telephone: +44 1443
E-mail: procurement@rctcbc.gov.uk
NUTS: UKL15
Internet address(es)
Main address: http://www.rctcbc.gov.uk/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0276
I.1) Name and addresses
Swansea Council
Civic Centre
Swansea
SA1 3SN
UK
Telephone: +44 1792637242
E-mail: Procurement@Swansea.gov.uk
NUTS: UKL18
Internet address(es)
Main address: http://www.swansea.gov.uk/dobusiness
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254
I.1) Name and addresses
Torfaen County Borough Council
Civic Centre, Pontypool
Torfaen
NP4 6YB
UK
Telephone: +44 1495762200
E-mail: stephen.chambers@torfaen.gov.uk
NUTS: UKL16
Internet address(es)
Main address: http://www.torfaen.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0498
I.1) Name and addresses
Wrexham County Borough Council
Commissioning Procurement and Contract Management Unit, Lampbit Street
Wrexham
LL11 1AR
UK
Telephone: +44 1978292807
E-mail: procurement@wrexham.gov.uk
NUTS: UKL23
Internet address(es)
Main address: https://www.wrexham.gov.uk/residents
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0264
I.1) Name and addresses
Vale of Glamorgan Council
Civic Offices, Holton Road
BARRY
CF63 4RU
UK
Telephone: +44 1446700111
E-mail: procurement@valeofglamorgan.gov.uk
NUTS: UKL22
Internet address(es)
Main address: http://www.valeofglamorgan.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0275
I.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
UK
Telephone: +44 1443848585
E-mail: Teresa.Brannigan2@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.1) Name and addresses
The National Library of Wales
Penglais, Aberystwyth
Ceredigion
SY23 3BU
UK
Telephone: +44 1970632800
E-mail: caffael@llgc.org.uk
Fax: +44 1970615709
NUTS: UKL1
Internet address(es)
Main address: http://www.llgc.org.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0452
I.1) Name and addresses
Natural Resources Wales
Ty Cambria House, 29 Newport Road
Cardiff
CF24 0TP
UK
Telephone: +44 3000653000
E-mail: procurement.enquiries@cyfoethnaturiolcymru.gov.uk
NUTS: UKL
Internet address(es)
Main address: http://naturalresourceswales.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0110
I.1) Name and addresses
Aberystwyth University
c/o Finance Office, Student Welcome Centre, Penglais Campus
Aberystwyth
SY23 3FB
UK
Telephone: +44 1970628716
E-mail: tenstaff@aber.ac.uk
NUTS: UKL1
Internet address(es)
Main address: http://www.aber.ac.uk/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1009
I.1) Name and addresses
Mid and West Wales Fire and Rescue Authority
Fire Service Headquarters, Lime Grove Avenue
Carmarthen
SA31 1SP
UK
Telephone: +44 3706060699
E-mail: h.rees@mawwfire.gov.uk
NUTS: UKL
Internet address(es)
Main address: http://www.mawwfire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0484
I.1) Name and addresses
Police and Crime Commissioner for Dyfed-Powys
Police Headquarters, PO Box 99, Llangunnor
Carmarthen
SA31 2PF
UK
Telephone: +44 1267226540
E-mail: faye.ryan@dyfed-powys.police.uk
NUTS: UKL1
Internet address(es)
Main address: http://www.dyfed-powys.police.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0385
I.1) Name and addresses
Barcud Cyf
Unit 4, Pont Steffan Business Park, Lampeter
Ceredigion
SA48 7HH
UK
Telephone: +44 3456067654
E-mail: post@barcud.cymru
NUTS: UKL14
Internet address(es)
Main address: https://www.barcud.cymru/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1068
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/web/login.shtml
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etenderwales.bravosolution.co.uk/web/login.shtml
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
All Wales Sustainable Catering Packaging Framework
Reference number: itt_110372
II.1.2) Main CPV code
39222100
II.1.3) Type of contract
Supplies
II.1.4) Short description
Ceredigion County Council is seeking to appoint suitably qualified and competent suppliers to a national framework agreement for the supply and delivery of Catering Packaging Products.
This tender exercise builds upon the previous framework which was the result of a collaborative project in which Ceredigion County Council, Torfaen County Borough Council, Caerphilly County Borough Council, Monmouthshire County Council and Pembrokeshire County Council worked together with Welsh Government to find the best ways of delivering the aims and objectives of the Wellbeing and Future Generations Act through Tender exercises and contracts. The aim of the project is also ultimately to assist the Welsh Public Sector Organisations in meeting their sustainability goals and objectives through the products they purchase under this framework. Therefore, bidders must be aware of the strong emphasis on achieving the goals and objectives of the Wellbeing of Future Generations Act in this tender exercise and the requirement to deliver those through the resulting framework.
The framework has been developed in such a way to be appropriate for all organisations, and to facilitate easy purchasing of sustainable products and for suppliers to broaden their range of offerings to meet public sector requirements.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 2 lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - Standard Requirements Core List
II.2.2) Additional CPV code(s)
39222100
39222000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Across Wales
II.2.4) Description of the procurement
Ceredigion County Council is acting as lead authority on behalf of the Welsh Public Sector organisations to seek and appoint suitably qualified and competent suppliers to a national framework agreement for the supply and delivery of Catering Packaging Products.
This Lot covers standard requirements, which should be made of sustainable materials wherever possible except where explicitly stipulated.
II.2.5) Award criteria
Criteria below:
Quality criterion: Wellbeing Act & Social Value
/ Weighting: 12
Quality criterion: Packaging Materials
/ Weighting: 1.5
Quality criterion: Monitoring & Reporting
/ Weighting: 1.5
Quality criterion: Ordering, Delivery & Contingencies
/ Weighting: 9
Quality criterion: Lead Times
/ Weighting: 1.8
Quality criterion: Product Quality
/ Weighting: 1.5
Quality criterion: Communication
/ Weighting: 1.2
Quality criterion: Innovation
/ Weighting: 1
Quality criterion: Service Models
/ Weighting: 0.5
Price
/ Weighting:
70
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
There is an optional extension of a further 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Successful suppliers must be able to trade electronically.
There will be a maximum of 3 suppliers awarded places on this Lot and they will be ranked according to their total tender scores.
Lot No: 2
II.2.1) Title
Lot 2 - Small Product Range
II.2.2) Additional CPV code(s)
39222100
39222000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Across Wales
II.2.4) Description of the procurement
Ceredigion County Council is acting as lead authority on behalf of the Welsh Public Sector organisations to seek and appoint suitably qualified and competent suppliers to a national framework agreement for the supply and delivery of Catering Packaging Products.
This Lot covers a limited range of sustainable products and is for bidders who can't fulfil the full product range required in Lot 1.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
There is an optional extension of a further 12 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Suppliers must be able to trade electronically.
There will be no limit on the number of suppliers awarded places on this lot.
Lot No: 3
II.2.1) Title
Lot 3 - Innovation Partners
II.2.2) Additional CPV code(s)
39222100
39222000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Across Wales
II.2.4) Description of the procurement
Ceredigion County Council is acting as lead authority on behalf of the Welsh Public Sector organisations to seek and appoint suitably qualified and competent suppliers to a national framework agreement for the supply and delivery of Catering Packaging Products.
This Lot is for suppliers who are able to work closely with individual public sector organisations to develop and expand the ranges of sustainable products available to them, including bespoke offerings.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
There is an optional extension of a further 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Suppliers must be able to trade electronically.
A maximum of 3 suppliers will be awarded places on Lot 3.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/10/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
11/10/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
In addition to those previously named potential users of this framework are as follows, for full details see etenderwales itt_110372:
- Welsh Ministers, their agencies, sponsored and statutory bodies and other contracting authorities funded by them, whether or not they
operate independently of Welsh Ministers, (detailed in the attachments area of the etender)including:
The Welsh Assembly Commission
Any company, limited liability partnership or other corporate entity wholly or partly owned by or controlled (directly or indirectly) by
Welsh Government as detailed in the attachments area of the etender. -UK Government, their agencies, companies and limited liability
partnerships or other corporate entities, wholly or partly owned by or controlled by departments of the UK Government and which operate
in Wales see https://etenderwales.bravosolution.co.uk/web/login.shtml for list
- Non-ministerial governmental departments which operate devolved offices in Wales see
https://etenderwales.bravosolution.co.uk/web/login.shtml for list
- Local Authorities in Wales their agencies, companies and limited liability partnerships or other corporate entities wholly or partly owned
by or controlled by and any county and county borough, city, community or other council or local authority in Wales, including
Newport Active Living Centre
The Newport Centre
The River Front Theatre
Newport Arts Centre
Newport International Sports Village (incorporating Wales National Velodrome Regional
Swimming Pool and Tennis Centre & Newport Stadium)
North & Mid Wales Trunk Road Agency (NMWTRA) 2/3/18
South Wales Trunk Road Agent (SWTRA) 2/3/18
- Contracting authorities established for the provision of culture, media and sport in Wales[, including:
BBC Wales
S4C
- The Big Fresh Catering Company (Vale of Glamorgan Council)
- NHS Health Boards in Wales, NHS Trusts in Wales, Special Health Authorities in Wales, Community Health Councils in Wales, the
NHS Wales Shared Services Partnership and Board of Community Health Councils and any other contracting authorities operating within
or on behalf of the NHS in Wales, see https://etenderwales.bravosolution.co.uk/web/login.shtml for detail
- Higher and further education bodies in Wales, including colleges, community colleges and universities, WEA Cymru and Colleges Wales,
see https://etenderwales.bravosolution.co.uk/web/login.shtml for detail
- Police and crime commissioners and police forces in Wales; national park, and fire and rescue authorities in Wales, see
https://etenderwales.bravosolution.co.uk/web/login.shtml for detail
- Welsh Government and National Assembly for Wales.
- Housing associations, see https://etenderwales.bravosolution.co.uk/web/login.shtmlfor detail
In the event of merger, abolition or change of any of the contracting authorities listed or referred to above, the successors to those
authorities or to their functions will also be able to enter into specific contracts under this framework during its duration.
- Welsh Third sector bodies & Charities and other public sector organisations as listed in the attachments area of the etender.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=144472
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Bidders are asked what Community Benefits they are able and willing to provide. Agreed proposals will be included in the framework agreement.
(WA Ref:144472)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
11/09/2024