Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Lincolnshire County Council
County Offices, Newland
Lincoln
LN1 1YL
UK
Contact person: Mrs Vicky Bevan
Telephone: +44 1522
E-mail: Vicky.Bevan@Lincolnshire.gov.uk
NUTS: UKF3
Internet address(es)
Main address: https://www.lincolnshire.gov.uk
Address of the buyer profile: https://www.lincolnshire.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com/Advert?advertId=6ac88860-bb66-ef11-812e-005056b64545&fromProjectDashboard=True
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/Advert?advertId=6ac88860-bb66-ef11-812e-005056b64545&fromProjectDashboard=True
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
LCC - Strategic Technology Partner Services
Reference number: DN721491
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
Lincolnshire County Council is redesigning its IT service model for the future and is seeking to engage a Strategic Technology Partner, that has the right blend of core and specialist skills, knowledge and experience to manage its IT services and support the Council in delivering its strategic objectives.
It is anticipated the IT Services contract will broadly cover the following core services:
• User Support services
• Modern Workplace Services / End User Computing
• Telephony
• Service Management including processes and tools
• Cyber-security
• Applications and Software Asset Management
• Hosting Services (on-premise and Cloud-based)
• Lifecycle Management
• Business Continuity and Disaster Recovery
• Network Services (LAN)
• Professional Services
The Strategic Technology Partner will be required to run our IT services in a modern and efficient way with a strong focus on user experience and continual improvement. The Council expects to work in partnership with the new supplier to help drive strategic change across the Council through the implementation of technology-based solutions that will enable it to operate more efficiently and provide a great experience for its staff and the residents of Lincolnshire.
This follows a number of pre-procurement market engagement events on the wider programme of work for the Council’s future IT service delivery model held in September and October of 2023 and April, May and June of 2024.
This opportunity will be run as a Competitive Procedure with Negotiation in accordance of the requirements of section 29 of the Public Contracts Regulations 2015
Full details of the selection and award process will provided in the procurement documentation which is available via the Councils ProContract eSourcing Portal Opportunities (due-north.com)
II.1.5) Estimated total value
Value excluding VAT:
193 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50320000
II.2.3) Place of performance
NUTS code:
UKF3
II.2.4) Description of the procurement
Lincolnshire County Council is redesigning its IT service model for the future and is seeking to engage a Strategic Technology Partner, that has the right blend of core and specialist skills, knowledge and experience to manage its IT services and support the Council in delivering its strategic objectives.
It is anticipated the IT Services contract will broadly cover the following core services:
• User Support services
• Modern Workplace Services / End User Computing
• Telephony
• Service Management including processes and tools
• Cyber-security
• Applications and Software Asset Management
• Hosting Services (on-premise and Cloud-based)
• Lifecycle Management
• Business Continuity and Disaster Recovery
• Network Services (LAN)
• Professional Services
The Strategic Technology Partner will be required to run our IT services in a modern and efficient way with a strong focus on user experience and continual improvement. The Council expects to work in partnership with the new supplier to help drive strategic change across the Council through the implementation of technology-based solutions that will enable it to operate more efficiently and provide a great experience for its staff and the residents of Lincolnshire.
This opportunity will be run as a Competitive Procedure with Negotiation in accordance of the requirements of section 29 of the Public Contracts Regulations 2015
The Council envisages the contract will commence on the 01 June 2025 and will be for an initial term of 6 years and 10 months with options to extend for up to two (2) further periods of two (2) years for a total potential contract term of 10 years and 10 months.
The indicative maximum total contract value is £193 million excluding VAT as detailed in section 11.1.5.
The managed services element is estimated to be a maximum of £140 million excluding VAT.
The contract will include options for additional projects related to transformation, optimisation and modernisation which are anticipated to be a maximum estimated value of £53 million excluding VAT.
The transformation, optimisation and modernisation projects are not guaranteed and will be subject to funding approval.
The additional projects are not exclusive to this Strategic Technology Partner Services contract and the Council reserve the right to procure such future projects outside of this contract.
The indicative contract values set out in this document are estimated figures and may be subject to increase or decrease.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 130
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-013663
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
14/10/2024
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
London
UK
Internet address(es)
URL: https://www.lincolnshire.gov.uk/
VI.5) Date of dispatch of this notice
10/09/2024