CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Removal of Damaged Lagging and Replacement on Sherman Theatre Roof Areas

2.2

Description of the goods or services required

Sherman Theatre is looking for a suitably qualified contractor to deliver specialist services to renew the lagging insulation and protection thereof of duct work supplying the air handling units on the roof of the Sherman Theatre site. Included as part of this tender is the requirement to remove and safely dispose of all damaged insulation currently attached to duct work at the rear of the building on and attached to the air handling units on the external roof. This disposal to include all lagging also attached to pipework that supplies re-heaters to the ductwork. Once this work has been completed new panels and lagging to be lifted into position and attached to all of the ductwork and pipework. Finally, there is a requirement for all of the above to be covered in aluminium sections to provide long term protection from the elements and birds.

Information and an overview of Sherman Theatre’s operations can be found on our website: https://www.shermantheatre.co.uk/

The company is committed to reducing its impact on the environment through implementing various policies including working with partners who have strong environmental credentials and accreditations.

The initial contract is offered for a contract period determined by the timeframe of completion of the project but with an absolute cutoff date for completion of Friday 21st February 2025.

1.1 Project Goals and Objectives

The objective of this project is to safely remove and dispose of all the damaged lagging currently attached to the ductwork on the Sherman Theatre external roof areas and to replace all lagging as new and protect with aluminium panelling.

Key Objectives are for :

Clean up of roof space and removal of all damaged/ compromised lagging.

Renewal of all ductwork and pipework lagging and long term protection with aluminium panelling.

Currently the entire insulation of the air handling system to the 2 main theatre spaces is critically compromised by the degradation and continual tearing way of all insulation to the ductwork due to time and weather impact but also to continuous damage caused by seagulls, attracted to the insulation which is currently not protected by aluminium panelling. Not only does this degradation critically compromise the efficiency and operation of the air handling system but the mess caused on the roof spaces is having an impact on drainage channels and making the building more susceptible to leaks and flooding issues. The aim of the project is to clean up the roof space and minimise these issues moving forward and to renew and protect the ductwork long term – improving the overall customer experience in the 2 main theatre spaces and also enhancing the buildings environmental sustainability and improving energy efficiency.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=144799.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The scope of works sought via this ITT are for a one off project from inception to completion to completely remove all the current damaged and compromised lagging to the ductwork and pipework on the Sherman Theatre external Roof areas (specifically roof spaces 1 and 8 – see satellite view contained in appendices) and to completely renew and replace all removed lagging with new appropriate and suitable materials which are to be protected long term by covering in aluminium sections.

Sherman Cymru would like all tendering companies to detail the full extent of the services they can offer as well as evidence of their expertise and experience in completing similar projects.

Plans of the layout of the roof spaces and images of the areas concerned are included with this tender (see appendices) but contractors are advised that in order to fully measure the scope and extent of the ductwork and pipework involved that they will need to make their own visit to the site to measure up for costing purposes.

As above the scale of the project is determined by the extent of the ductwork and pipework that will have their lagging removed and replaced but the measurement of this will need to be carried out by a specialist representative of the contractor.

It is for the contractor to specify within their tender the proposed timescale for the completion of these activities.

3 Conditions for Participation

3.1

Minimum standards and qualification required

• Provision of first class waste disposal and installation services with evidence that all due consideration will be given to the care of the building and protection of its assets for future sustainability.

• Contractor will be a member of an Industry Lead body and will provide services to Best Value Industry Standard.

• Conformance to all UK and Wales Health and Safety Legislation and conformance to all relevant regulations.

• Attention to detail and a pride in achieving high standards.

• Provide good communication channels with Sherman Theatre staff.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

ST1024

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Contractors may request copies of the Full Invitation to Tender document by contacting Kevin Burt, Head of Operations at Sherman Theatre Cardiff via kevin.burt@shermantheatre.co.uk

1. Any enquiries or requests to arrange site visits should be made to Kevin Burt, Head of Operations, Sherman Theatre via email address Kevin.burt@shermantheatre.co.uk

2. Two complete sets of Tender documentation (specify if electronic or hard copy) should be sent/submitted to Finance.admin@shermantheatre.co.uk

3. The closing date for the receipt of tender is midday on Wednesday 23rd October 2024

4. Tenders must remain valid for acceptance for a minimum period of 90 days from the deadline date for receipt.

5. Tendering companies must ensure that the terms, conditions and prices in their tender remain confidential and have not been communicated to or fixed or adjusted by arrangement or in collusion with any other party.

6. The tendering company must undertake not to canvass or offer any incentive to Sherman Theatre staff in relation to this tender.

7. The successful company will be required to enter into a contract with Sherman Theatre which clearly states the terms and conditions of the agreement.

8. The information supplied by Sherman Theatre in relation to this tender is for general guidance only. Tendering companies must satisfy themselves as to the accuracy and completeness of details relevant to their proposals.

9. Information supplied by Sherman Theatre in relation to this tender is confidential and should not be communicated to any third party.

(WA Ref:144799)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice