Privacy Notices - Registration & Enquiries

This Document contains information on User Registration & User Enquiry Privacy Notices

Sell2Wales Registration Form

This notice was last updated on the 2^nd December 2021

Your privacy is important to Sell2Wales, in line with UK General Data Protection Regulations (UK GDPR) this privacy notice covers how we collect and use your information. This privacy notice outlines that your personal data will be processed fairly and lawfully and in a transparent manner.

How we collect and process your data

The Welsh Government is the Data Controller for the personal data you have provided on the Sell2Wales registration form. The data is stored on the Sell2Wales IT system by our service provider Proactis Tenders Limited; this is a requirement for you to view published contract details and take part in the procurement process through Sell2Wales.

Your information is not shared with any unrelated third party organisations.

Who will have access to your data

Your details as a buyer will be publically viewable through the site.
As a supplier your details will be available to registered buying organisations Sell2Wales.
As a supplier, other suppliers can also view your information that is publicly available through the contract notice publications.
As a buyer or supplier, your details will be accessible to the Welsh Government Sell2Wales team and Proactis Tenders Limited system administrators who support the I.T. system. System administrators will not use your details in any way other than provide support directly to you or Welsh Government.
Information collected as part of any contract opportunity posted through TED (Tenders Electronic Daily) or FTS (Find a Tender Service) may require leaving the Sell2Wales site and using other services which have their own rules on access stated in their own privacy notice.

How long your details are kept for

Your details will be retained on our systems in line with the Sell2Wales retention policy.

Any user that does not log in for 12 months will have their account archived, after this time an email request is required to reactivate the account.
Any user that does not log in within 24 months of their account being archived will have their account deleted.
Information collected as part of any contract opportunity posted through TED (Tenders Electronic Daily) or FTS (Find a Tender Service) may require leaving the Sell2Wales site and using other services which will have their own set of data retention rules stated in their own privacy notice.

Your rights

Under the data protection legislation, you have the right:

to access the personal data the Welsh Government holds on you;
require us to rectify inaccuracies in that data;
to (in certain circumstances) object to or restrict processing;
for (in certain circumstances) your data to be ‘erased’;
to lodge a complaint with the Information Commissioner’s Office (ICO) who is our independent regulator for data protection.

The contact details for the Information Commissioner’s Office are:

Customer Contact

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Telephone: 01625 545 745 or 0303 123 1113

Website: https://ico.org.uk/.

For help with any of the above rights then please contact our Business Wales Helpline 03000 603 000 or use the contact us form.

The Freedom of Information Act and your Information

The Freedom of Information Act 2000 and the Environmental Information Regulations 2004 allow the public to ask to see information held by public bodies, including the Welsh Government. The information you provide us may be the subject of a freedom of information request by another member of the public. We would consult with you to seek your views before responding to such a request.

Changes to this Notice

The Welsh Government may make changes to this privacy notice at any time. Changes will be posted here and are effective immediately. When changes occur to this notice we will contact you on the email address we have recorded in your account to enable you to review the new version.

For further information on your information rights

Postal address:

Data Protection Officer

Welsh Government

Cathays Park

CARDIFF

CF10 3NQ

Email address: dataprotectionofficer@gov.wales

Sell2Wales Enquiry

This notice was last updated on the 2^nd December 2021.