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02 Contract Notice

Servicing Intruder Detection,Fire Detection Emergency Lighting and AVO

  • First published: 19 April 2019
  • Last modified: 23 April 2019
  • This file may not be fully accessible.

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Contents

Summary

OCID:
ocds-kuma6s-091613
Published by:
Melin Homes Limited
Authority ID:
AA24809
Publication date:
19 April 2019
Deadline date:
27 May 2019
Notice type:
02 Contract Notice
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

10.1 The overall scope of the Contract shall achieve the following: Intruder systems, Fire detection systems, Emergency Lighting, smoke ventilation systems - Testing, Servicing and inspection programme; - Repairs identified following inspection CPV: 31625100, 31625200, 31625100, 31625000, 38431200.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Melin Homes Limited

Ty'r Efail, Lower Mill Field

Pontypool

NP4 0XJ

UK

Telephone: +44 1495745910

E-mail: Procurement.team@melinhomes.co.uk

NUTS: UK

Internet address(es)

Main address: www.melinhomes.co.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA24809

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.sell2wales.co.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.sell2wales.co.uk


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Servicing Intruder Detection,Fire Detection Emergency Lighting and AVO

II.1.2) Main CPV code

31625100

 

II.1.3) Type of contract

Services

II.1.4) Short description

10.1 The overall scope of the Contract shall achieve the following:

Intruder systems, Fire detection systems, Emergency Lighting, smoke ventilation systems

- Testing, Servicing and inspection programme;

- Repairs identified following inspection

II.1.5) Estimated total value

Value excluding VAT: 100 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

31625200

31625100

31625000

38431200

II.2.3) Place of performance

NUTS code:

UKL


Main site or place of performance:

Torfaen, Monmouthshire, Newport, Blaenau Gwent, and Powys

II.2.4) Description of the procurement

4.1 Melin Homes wishes to appoint an experienced service provider to deliver the inspection, testing, maintenance and repair of the fire detection systems, intruder detection, fire detection, emergency lighting and Smoke Ventilation Systems, ensuring compliance with all relevant manufacturer requirements, industry and safety standards. The resulting contract will cover the general needs housing, sheltered and supported housing owned by Melin homes, which includes dwellings of various types including flats, maisonettes, and multiple occupancy blocks.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 09/09/2019

End: 08/09/2021

This contract is subject to renewal: Yes

Description of renewals:

6.1 The Contract will run for a maximum of 4 years, covering an initial period of 2 years plus an option of extending for a further 2 periods of 1 year (2+1+1=4) following contract signature (the "Initial Term"). Any extension of the Contract following this will be reviewed annually and may be extended thereafter subject to satisfactory performance during the contract.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 22/05/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 22/05/2019

IV.2.7) Conditions for opening of tenders

Date: 22/05/2019

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=91613.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

14. Community Benefits

Melin Homes Sustainable Communities Fund

14.1 It is Melin Homes' responsibility to deliver and report on Welsh procurement, supply-chain opportunities, resource and waste, targeted recruitment and training (TR&T) and community donations, to enable us to monitor our economic and environmental impact in Wales. Therefore, activities will support this based on the minimum guidelines of 0.5% of the contract value will be payable by the contractor/supplier. Invoicing for the Sustainable Communities Fund sum will be subject to VAT and invoices raised at time agreed at purchase/pre contract.

(WA Ref:91613)

VI.4) Procedures for review

VI.4.1) Review body

Melin Homes Limited

Ty'r Efail, Lower Mill Field

Pontypool

NP4 0XJ

UK

Telephone: +44 1495745910

E-mail: procurement.team@melinhomes.co.uk

Internet address(es)

URL: www.melinhomes.co.uk

VI.5) Date of dispatch of this notice

17/04/2019

Coding

Commodity categories

ID Title Parent category
31625000 Burglar and fire alarms Sound or visual signalling apparatus
31625200 Fire-alarm systems Burglar and fire alarms
31625100 Fire-detection systems Burglar and fire alarms
38431200 Smoke-detection apparatus Detection apparatus

Delivery locations

ID Description
1017 Bridgend and Neath Port Talbot
1022 Cardiff and Vale of Glamorgan
1015 Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013 Conwy and Denbighshire
1020 East Wales
1023 Flintshire and Wrexham
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012 Gwynedd
1011 Isle of Anglesey
1021 Monmouthshire and Newport
1024 Powys
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018 Swansea
1000 WALES
1010 West Wales and The Valleys

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
19 April 2019
Deadline date:
27 May 2019 00:00
Notice type:
02 Contract Notice
Authority name:
Melin Homes Limited
Publication date:
24 April 2019
Notice type:
14 Corrigendum
Authority name:
Melin Homes Limited
Publication date:
25 September 2019
Notice type:
03 Contract Award Notice - Successful Supplier(s)
Authority name:
Melin Homes Limited

About the buyer

Main contact:
Procurement.team@melinhomes.co.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
23/04/2019 08:37
Notice date(s) changed
IV.2.2) Time limit
Old date: 22/05/2019 12:00
New date: 27/05/2019 12:00

IV.2.7) Conditions for opening of tenders
Old date: 22/05/2019 12:00
New date: 27/05/2019 12:00

To allow additional days for tender submissions due to bank holiday
13/05/2019 12:29
ADDED FILE: Appendix A - Amended Price Matrix
please provide costs for both CONVENTIONAL or ADDRESSABLE on the updated Appendix 1 Price Matrix
13/05/2019 13:12
REPLACED FILE: Appendix 1 Amended Pricing Matrix
Hi, please provide costs for both CONVENTIONAL or ADDRESSABLE on the updated Appendix 1 Price Matrix
14/05/2019 11:47
ADDED FILE: Updated Price list with Calculation
Appendix 1 Pricing Matrix (with calculation on summary)

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

docx
docx33.49 KB
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docx
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docx
docx33.79 KB
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xlsx
xlsx55.59 KB
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xlsx
xlsx59.94 KB
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xlsx
xlsx59.92 KB
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Replaced documents


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Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.