Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Melin Homes Limited
Ty'r Efail, Lower Mill Field
Pontypool
NP4 0XJ
UK
Telephone: +44 1495745910
E-mail: Procurement.team@melinhomes.co.uk
NUTS: UK
Internet address(es)
Main address: www.melinhomes.co.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA24809
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.sell2wales.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.sell2wales.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Servicing Intruder Detection,Fire Detection Emergency Lighting and AVO
II.1.2) Main CPV code
31625100
II.1.3) Type of contract
Services
II.1.4) Short description
10.1 The overall scope of the Contract shall achieve the following:
Intruder systems, Fire detection systems, Emergency Lighting, smoke ventilation systems
- Testing, Servicing and inspection programme;
- Repairs identified following inspection
II.1.5) Estimated total value
Value excluding VAT:
100 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
31625200
31625100
31625000
38431200
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Torfaen, Monmouthshire, Newport, Blaenau Gwent, and Powys
II.2.4) Description of the procurement
4.1 Melin Homes wishes to appoint an experienced service provider to deliver the inspection, testing, maintenance and repair of the fire detection systems, intruder detection, fire detection, emergency lighting and Smoke Ventilation Systems, ensuring compliance with all relevant manufacturer requirements, industry and safety standards. The resulting contract will cover the general needs housing, sheltered and supported housing owned by Melin homes, which includes dwellings of various types including flats, maisonettes, and multiple occupancy blocks.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
09/09/2019
End:
08/09/2021
This contract is subject to renewal: Yes
Description of renewals:
6.1 The Contract will run for a maximum of 4 years, covering an initial period of 2 years plus an option of extending for a further 2 periods of 1 year (2+1+1=4) following contract signature (the "Initial Term"). Any extension of the Contract following this will be reviewed annually and may be extended thereafter subject to satisfactory performance during the contract.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
22/05/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
22/05/2019
IV.2.7) Conditions for opening of tenders
Date:
22/05/2019
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=91613.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
14. Community Benefits
Melin Homes Sustainable Communities Fund
14.1 It is Melin Homes' responsibility to deliver and report on Welsh procurement, supply-chain opportunities, resource and waste, targeted recruitment and training (TR&T) and community donations, to enable us to monitor our economic and environmental impact in Wales. Therefore, activities will support this based on the minimum guidelines of 0.5% of the contract value will be payable by the contractor/supplier. Invoicing for the Sustainable Communities Fund sum will be subject to VAT and invoices raised at time agreed at purchase/pre contract.
(WA Ref:91613)
VI.4) Procedures for review
VI.4.1) Review body
Melin Homes Limited
Ty'r Efail, Lower Mill Field
Pontypool
NP4 0XJ
UK
Telephone: +44 1495745910
E-mail: procurement.team@melinhomes.co.uk
Internet address(es)
URL: www.melinhomes.co.uk
VI.5) Date of dispatch of this notice
17/04/2019