Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cardiff Community Housing Association (CCHA)
Tolven Court, Dowlais Road
Cardiff
CF24 5LQ
UK
Contact person: Procurement
Telephone: +44 2920468474
E-mail: procurement@effefftee.co.uk
NUTS: UKL22
Internet address(es)
Main address: https://www.ccha.org.uk/home
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA21107
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.sell2wales.gov.wales
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.sell2wales.gov.wales
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Planned Works
II.1.2) Main CPV code
45453100
II.1.3) Type of contract
Works
II.1.4) Short description
This procurement is segregated into two lots:
Lot 1: Kitchen and Bathroom Replacement Contract
Lot 2: Roofing Replacement Contract
It is intended that two contractors will be appointed for each lot, with a total of four contractors for the procurement.
II.1.5) Estimated total value
Value excluding VAT:
5 064 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
II.2) Description
Lot No: 1
II.2.1) Title
Kitchen and Bathroom Replacements
II.2.2) Additional CPV code(s)
45453000
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Area of Cardiff
II.2.4) Description of the procurement
This contract is for the provision of kitchen and bathroom replacement works. The estimated annual value is 1,168,000.00 GBP. It is intended that two contractors will be appointed.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical submission
/ Weighting: 60
Cost criterion: Price submisssion
/ Weighting: 40
II.2.6) Estimated value
Value excluding VAT:
3 504 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
It is intended that the contract will commence in August, 2022, and subject to annual reviews, run for a period of two years with the option for renewal, as decided by CCHA, for an extension of up to a further one year. The maximum duration of the contract is therefore three years. The total contract value included in this notice reflects the maximum term and is therefore not guaranteed.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Roofing Replacements
II.2.2) Additional CPV code(s)
45453000
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Area of Cardiff
II.2.4) Description of the procurement
This contract is for the provision of roofing replacement works. The estimated annual value is 520,000.00 GBP, which will be segregated into 400,000.00 GBP for roofing replacements and 120,000.00 GBP for larger roofing repairs. It is intended that two contractors will be appointed.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical submission
/ Weighting: 60
Cost criterion: Price submission
/ Weighting: 40
II.2.6) Estimated value
Value excluding VAT:
1 560 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
It is intended that the contract will commence in August, 2022, and subject to annual reviews, run for a period of two years with the option for renewal, as decided by CCHA, for an extension of up to a further one year. The maximum duration of the contract is therefore three years. The total contract value included in this notice reflects the maximum term and is therefore not guaranteed.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Please refer to the tender documentation for all relevant information on requirements relating to enrolment on professional or trade registers.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Please refer to the tender documentation for all relevant information
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
25/05/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
26/05/2022
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Approximately two years after publication of this notice
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=120696.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Award date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Sell2Wales portal (www.sell2wales.gov.wales) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
stated within the tender documentation.
(WA Ref:120696)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
Faithorn Farrell Timms LLP
Central Court, 1 Knoll Rise
ORPINGTON
BR6 0JA
UK
E-mail: procurement@effefftee.co.uk
VI.4.2) Body responsible for mediation procedures
The Royal Courts of Justice
The Strand
LONDON
W22LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authority shall comply with the requirements of the Public Contracts Regulations 2015 when notifying Economic Operators of the outcome of this procurement.
VI.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
LONDON
SW1A2AS
UK
VI.5) Date of dispatch of this notice
26/04/2022