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02 Contract Notice

Supply of PPE and Corporate Clothing

  • First published: 10 April 2024
  • Last modified: 12 July 2024

Contents

Summary

OCID:
ocds-kuma6s-140585
Published by:
Tai Tarian Ltd
Authority ID:
AA1087
Publication date:
10 April 2024
Deadline date:
11 July 2024
Notice type:
02 Contract Notice
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

We are seeking to issue a Contract for Tai Tarian’s PPE and Corporate Clothing consisting of: - An OTIF (On-Time In-Full) delivery of all goods from the Priced Schedule. - A delivery service direct to Tai Tarian’s head office and satellite depots for additional items. - A collection service for all goods, as and when required. - A collection and/or delivery service of additional products throughout the Contract period that are not listed in the Priced Schedule. - A detailed and accurate quarterly reporting function. Tenderers must be aware that all quantities provided in the Priced Schedule are estimated based on current annual quantities and used for tender purposes only. The quantities and scope of requirements may change throughout the life of the Contract. CPV: 18222000, 18143000, 18444000, 18830000, 33735100, 35113400, 18100000.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Tai Tarian Ltd

Ty Gwyn, Brunel Way, Baglan Energy Park

Neath

SA11 2FP

UK

Telephone: +44 1639505890

E-mail: procurement@taitarian.co.uk

NUTS: UK

Internet address(es)

Main address: http://www.taitarian.co.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1087

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.sell2wales.gov.wales


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.sell2wales.gov.wales


I.4) Type of the contracting authority

Other: Registered Social Landlord

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Supply of PPE and Corporate Clothing

Reference number: 00973

II.1.2) Main CPV code

18222000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

We are seeking to issue a Contract for Tai Tarian’s PPE and Corporate Clothing consisting of:

- An OTIF (On-Time In-Full) delivery of all goods from the Priced Schedule.

- A delivery service direct to Tai Tarian’s head office and satellite depots for additional items.

- A collection service for all goods, as and when required.

- A collection and/or delivery service of additional products throughout the Contract period that are not listed in the Priced Schedule.

- A detailed and accurate quarterly reporting function.

Tenderers must be aware that all quantities provided in the Priced Schedule are estimated based on current annual quantities and used for tender purposes only.

The quantities and scope of requirements may change throughout the life of the Contract.

II.1.5) Estimated total value

Value excluding VAT: 400 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

18143000

18444000

18830000

33735100

35113400

18100000

II.2.3) Place of performance

NUTS code:

UKL17

II.2.4) Description of the procurement

The contract will be awarded for a 4-year period, with an option to extend for a further 1-year period.

It is anticipated that the Contract will be awarded to a single Supplier.

The estimated annual value of the Contract is 80,000 GBP and the estimated whole-life value of the Contract is 320,000 GBP excluding VAT, with an option to extend up to 400,000 GBP excluding VAT

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

The contract will be awarded for a 4-year period, with an option to extend for a further 1-year period.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 20/05/2024

Local time: 09:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 20/05/2024

Local time: 09:30

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=140585.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

It’s Tai Tarian’s intention that the delivery of the Contract assists in the achievement of their commitment towards community benefits as outlined in Tai Tarian’s Community Benefits Policy. Therefore, as a minimum requirement, Tenderers will have to agree that community benefits will become part of the Contract, if a Tenderer does not agree to this, then the Tenderer will be rejected.

It is a contract condition that the Supplier delivers community benefits as part of this Contract.

There are a variety of community benefit obligations outlined in the Contract and the Supplier must agree to deliver one or more.

Tenderers must not outline the community benefit’s they are currently delivering for existing Clients. Tenderers must outline what they propose to offer for Tai Tarian if awarded the Contract.

Delivery of community benefits through all spend is aligned with the Well-being of Future Generations Act Wales and delivers against its goals.

All community benefit activities must take place within the Neath Port Talbot County Borough.

(WA Ref:140585)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

UK

Telephone: +44 2079477501

VI.5) Date of dispatch of this notice

10/04/2024

Coding

Commodity categories

ID Title Parent category
18222000 Corporate clothing Weatherproof clothing
18100000 Occupational clothing, special workwear and accessories Clothing, footwear, luggage articles and accessories
35113400 Protective and safety clothing Safety equipment
18830000 Protective footwear Footwear
18143000 Protective gear Workwear accessories
33735100 Protective goggles Goggles
18444000 Protective headgear Hats and headgear

Delivery locations

ID Description
1017 Bridgend and Neath Port Talbot

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
10 April 2024
Deadline date:
11 July 2024 00:00
Notice type:
02 Contract Notice
Authority name:
Tai Tarian Ltd
Publication date:
12 July 2024
Notice type:
03 Contract Award Notice - Incomplete Procedure
Authority name:
Tai Tarian Ltd

About the buyer

Main contact:
procurement@taitarian.co.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
16/04/2024 11:06
ADDED FILE: Attachments for Appendix 1 – Specification
Clothing specifications and images under Appendix 1 – Specification
12/07/2024 10:49
Notice Cancelled
This notice has been cancelled. The original deadline date of 20/05/2024 is no longer applicable.

To all Tenderers

Page 11, section 10 of the Invitation to Tender states that “Tai Tarian reserves the right to cancel the Invitation to Tender at any stage” during the procurement process.

This notice confirms that Tai Tarian is exercising its right to cancel the Invitation to Tender at this stage in the process, on the basis of the following reasons:

- During the evaluation process, we identified that the Pricing Schedule does not clearly set out that we require specific brands for certain products and that we will not accept alternatives without following the steps set out in the Specification. This has resulted in us receiving a wide range of Price submissions. We have carried out a round of clarifications with all bidders to try resolve the issue, however, this has proved to be unsuccessful. Therefore, we’re unable to evaluate bids fairly without compromising the integrity of the procurement process.
- We acknowledge that during the tender advertisement period, questions raised by bidders and answers submitted by Tai Tarian may contradict what we have set out in the Specification in relation to alternatives being accepted.
- Since the tender was advertised, the organisation has gone through a structure change and the management of this contract now falls under different ownership.

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

docx
docx6.42 MB
This file may not be accessible.
zip
zip4.84 MB
This file may not be accessible.
xlsx
xlsx21.48 KB
This file may not be accessible.

Replaced documents

There are no previous versions of these documents.


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