CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Design & Installation of a Pump Track at Cwmcarn Forest Drive

2.2

Description of the goods or services required

Cwmcarn Forest, a principal tourist destination within CCBC, encompasses a seven-mile `scenic route through 1400 hectares of rolling hills, ancient woodland, and landscapes with far reaching views over the South Wales countryside, the Severn Estuary and beyond. Caerphilly County Borough Council’s vision for Cwmcarn Forest is to offer a unique set of connected destinations and outdoor attractions, offering numerous active experiences as well as a range of outstanding sustainable visitor accommodation suitable for all budgets.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=139750.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Preparation of the ground suitable for the construction of Pump Track, to include, excavation of any existing grass areas, removal of soils and associated excavated materials to suitably licensed facilities, and construction of suitable foundation layers. Please note sustainability is a priority within the Council and where practicable any materials should be reused on site.

All sites should incorporate robust and effective drainage systems and.SAB approval is required.

Appropriate cordoning off of the site, signage, health and safety and associated security measures.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Further information relating to conditions for participation can be found in the Tender Pack attached to the tender itself.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Tenderers must express an interest in this tender by completing the following process:

1.Log in to the Proactis Supplier Portal at https://supplierlive.proactisp2p.com/Account/Login

2.Click the "Sign Up" option on the Portal homepage (If already registered go to point 11.)

3.Enter your correct Organisation Name, Details and Primary Contact Details.

4.Please make a note of the Organisation ID and User Name, then click "Register".

5.You will then receive an email from the system asking you follow a link to activate your account.

6.Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions

ensuring that you enter all applicable details.

7.In the Classification section please ensure that you select the Product Classification Codes (CPV Codes)that appear in the

tender notice, it is essential that only CPV Codes,specific to your organisation are added to your profile.

8.Buyer Selection – At this stage you are required to indicate which Buyer Organisations you would like to register with. Please

remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities.

9.Terms & Conditions - Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have

read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration

process. Once you have agreed click on the blue arrow to move on to the next stage.

10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must

contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will

enter the Supplier Home page.

11.From the Home Page, go to the “Opportunities” icon, all current opportunities will be listed. Click on the blue arrow under

the field ‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button.

12.Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue

arrow.

13.Note the closing date for completion of the relevant project. To find all available documentation please drop down the

‘Request Documents’ option and click to download all documents.

14.You can now either complete your response or "Decline" this opportunity.

All queries are to be made via the messaging system on the Proactis portal. Please note we will NOT accept any

questions/queries via telephone/email.

A supplier guide title "Supplier_step-by-step_guide" is available via the portal and this contract notice detailing how to use

register on the Proactis Plaza system.

If you require assistance please contact Jemma Ford 01443 863163 - fordj1@caerphilly.gov.uk

When submitting a tender, an e tendering supplier guide has been produced which will help tenderers through completing a

tender submission using our Proactis Plaza system.

(WA Ref:139137)

The buyer considers that this contract is suitable for consortia bidding.

(WA Ref:137124)

Relates to the following project/programme financed by EU Community Funds: These projects are funded by a combination of funding routes as prescribed in the procurement documents.

The buyer considers that this contract is suitable for consortia bidding.

(WA Ref:139750)

5.2

Additional Documentation

5.3

Publication date of this notice