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01 Prior Information Notice (PIN)

Aroma Cups and Accessories

  • First published: 22 April 2024
  • Last modified: 22 April 2024

Contents

Summary

OCID:
ocds-kuma6s-140901
Published by:
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Authority ID:
AA0221
Publication date:
22 April 2024
Deadline date:
-
Notice type:
01 Prior Information Notice (PIN)
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
Yes

Abstract

The Cardiff and Vale University Health Board (the Health Board) is seeking proposals from suppliers for the provision of disposable coffee cups to be used across its facilities. The purpose of this tender is to select a supplier who can meet the Health Board's requirements for sustainable, high-quality disposable coffee cups. Scope: The selected supplier shall provide disposable coffee cups of various sizes and designs suitable for use in the Health Board's coffee shops and other designated areas. The scope of work includes but is not limited to: Supplying disposable coffee cups in bulk quantities as per the Health Board's requirements. Ensuring that the coffee cups meet all relevant health and safety standards. Providing options for eco-friendly and sustainable coffee cup materials. Offering customisation options for branding or labeling on the coffee cups if required. Assisting with the disposal or recycling of used coffee cups in an environmentally responsible manner. Technical Specification: The disposable coffee cups must be leak-proof and suitable for both hot and cold beverages. Cups should be made from sustainable materials such as biodegradable paper or compostable PLA (Polylactic Acid). Capacity options should range from small (6 oz) to large (16 oz) to accommodate different serving sizes. Designs should be aesthetically pleasing and consistent with the Health Board's branding guidelines of the outlet Aroma. Lids compatible with the cups should be provided to prevent spillage and maintain beverage temperature. Delivery and Distribution: The supplier should offer timely delivery of the disposable coffee cups to various locations within the Health Board's premises. Distribution logistics should be efficient to ensure adequate stock levels are maintained at all times. Quality Assurance: The supplier must guarantee the quality and integrity of the disposable coffee cups supplied. Regular quality checks should be conducted to ensure consistency in material, construction, and performance. Any defects or issues with the coffee cups should be promptly addressed and resolved by the supplier. Environmental Consideration: Preference will be given to suppliers who offer environmentally friendly options and demonstrate a commitment to sustainability. Suppliers should provide information on the environmental impact of their products and any initiatives to reduce carbon footprint. Evaluation Criteria: Proposals will be evaluated based on factors such as product quality, sustainability, pricing, delivery capabilities, and supplier reliability. The Health Board reserves the right to conduct site visits, request samples, or seek clarification on any aspect of the proposals before making a final decision. CPV: 39310000, 39220000, 39222000, 39222100, 39310000, 39311000, 55500000, 55520000.

Full notice text

Prior information notice

This notice is for prior information only

Section I: Contracting authority

I.1) Name and addresses

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw

Cardiff

CF15 7QZ

UK

E-mail: iliass.dadda@wales.nhs.uk

NUTS: UK

Internet address(es)

Main address: http://nwssp.nhs.wales/ourservices/procurement-services/

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

Additional information can be obtained from the abovementioned address


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Health

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Aroma Cups and Accessories

Reference number: CAV-OJEU-PROJECT_56191

II.1.2) Main CPV code

39310000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

The Cardiff and Vale University Health Board (the Health Board) is seeking proposals from suppliers for the provision of disposable coffee cups to be used across its facilities. The purpose of this tender is to select a supplier who can meet the Health Board's requirements for sustainable, high-quality disposable coffee cups.

Scope:

The selected supplier shall provide disposable coffee cups of various sizes and designs suitable for use in the Health Board's coffee shops and other designated areas. The scope of work includes but is not limited to:

Supplying disposable coffee cups in bulk quantities as per the Health Board's requirements.

Ensuring that the coffee cups meet all relevant health and safety standards.

Providing options for eco-friendly and sustainable coffee cup materials.

Offering customisation options for branding or labeling on the coffee cups if required.

Assisting with the disposal or recycling of used coffee cups in an environmentally responsible manner.

Technical Specification:

The disposable coffee cups must be leak-proof and suitable for both hot and cold beverages.

Cups should be made from sustainable materials such as biodegradable paper or compostable PLA (Polylactic Acid).

Capacity options should range from small (6 oz) to large (16 oz) to accommodate different serving sizes.

Designs should be aesthetically pleasing and consistent with the Health Board's branding guidelines of the outlet Aroma.

Lids compatible with the cups should be provided to prevent spillage and maintain beverage temperature.

Delivery and Distribution:

The supplier should offer timely delivery of the disposable coffee cups to various locations within the Health Board's premises.

Distribution logistics should be efficient to ensure adequate stock levels are maintained at all times.

Quality Assurance:

The supplier must guarantee the quality and integrity of the disposable coffee cups supplied.

Regular quality checks should be conducted to ensure consistency in material, construction, and performance.

Any defects or issues with the coffee cups should be promptly addressed and resolved by the supplier.

Environmental Consideration:

Preference will be given to suppliers who offer environmentally friendly options and demonstrate a commitment to sustainability.

Suppliers should provide information on the environmental impact of their products and any initiatives to reduce carbon footprint.

Evaluation Criteria:

Proposals will be evaluated based on factors such as product quality, sustainability, pricing, delivery capabilities, and supplier reliability.

The Health Board reserves the right to conduct site visits, request samples, or seek clarification on any aspect of the proposals before making a final decision.

II.1.5) Estimated total value

Value excluding VAT: 400 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

39220000

39222000

39222100

39310000

39311000

55500000

55520000

II.2.3) Place of performance

NUTS code:

UKL22

II.2.4) Description of the procurement

Please note additional information on this procurement:

1. The Contracting Authority reserves the right to award the contract in whole, in part or annul the

tendering process and not award any contract.

2. Bidders should note that they will be required to enter into terms and conditions of contract as

set out in the ITT and that save for matters of clarification or consistency the Contracting Authority

will not negotiate the terms.

3. The Contracting Authority will not accept completed ITT's after the stated closing date.

4. All documents to be priced (where applicable) in sterling and all payments made in sterling.

5. All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders.

6. Prospective suppliers should note that NHS Shared Services Partnership - Procurement Services is

acting on behalf of Cardiff and Vale University Local Health Board.

7. Bidders wishing to participate should contract Andrew.Pritchard@wales.nhs.uk & Iliass.dadda@wales.nhs.uk

II.3) Estimated date of publication of contract notice:

22/05/2024

Section IV: Procedure

IV.1) Description

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

Section VI: Complementary information

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=140901.

(WA Ref:140901)

VI.5) Date of dispatch of this notice

22/04/2024

Coding

Commodity categories

ID Title Parent category
55500000 Canteen and catering services Hotel, restaurant and retail trade services
39310000 Catering equipment Miscellaneous equipment
55520000 Catering services Canteen and catering services
39222000 Catering supplies Kitchen equipment, household and domestic items and catering supplies
39222100 Disposable catering supplies Catering supplies
39220000 Kitchen equipment, household and domestic items and catering supplies Furnishing
39311000 Light catering equipment Catering equipment

Delivery locations

ID Description
1022 Cardiff and Vale of Glamorgan

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
22 April 2024
Notice type:
01 Prior Information Notice (PIN)
Authority name:
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Publication date:
23 May 2024
Deadline date:
24 June 2024 00:00
Notice type:
02 Contract Notice
Authority name:
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

About the buyer

Main contact:
iliass.dadda@wales.nhs.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

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