Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Carmarthenshire County Council
County Hall
Carmarthen
SA31 1JP
UK
Telephone: +44 1267234567
E-mail: JEWinter@carmarthenshire.gov.uk
NUTS: UKL14
Internet address(es)
Main address: https://www.carmarthenshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0281
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Supply of Arboricultural Works on Trees Affected by Ash Dieback and Other Health Related Issues (DPS) On-Going Application
Reference number: Reference No: eTenderWales Project Reference - project_45172
II.1.2) Main CPV code
77211400
II.1.3) Type of contract
Services
II.1.4) Short description
Carmarthenshire County Council established a Dynamic Purchasing System (DPS) for the supply of services relating to Ash Dieback and other tree felling works on 9th November 2020 for an initial period of up to 4 years. The DPS will be operated on a fully electronic basis and is open to new entrants throughout its term who meet the minimum criteria specified in the tender documents.Contractors will be required to be suitably qualified and experienced to undertake works primarily associated with Highways, however the DPS will also provide for Ash Dieback and other tree felling works on housing sites, industrial estates, school and other sites located and owned within Carmarthenshire. Additionally, there may be the requirement for works to be undertaken on private land at the Council’s request and emergency tree felling works.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
17 550.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
77211300
03452000
77211500
II.2.3) Place of performance
NUTS code:
UKL14
Main site or place of performance:
Carmarthenshire
II.2.4) Description of the procurement
Carmarthenshire County Council (“the Council”) is seeking suitably qualified and experienced Contractors to undertake Ash Dieback and other tree felling works within a Dynamic Purchasing System (“DPS”). At this stage, the Council is considering an initial period of four years which includes the option to extend in one year periods for a further period of up to four years or until the agreement is no longer fit for purpose.
Carmarthenshire County Council has the second largest length of highways network in Wales, covering 3,500km of public highway, with 110 schools, some of which contain an extensive number of trees. Also maintained are parks, playgrounds and open spaces. We also maintain land on housing estates and social services establishments, Council owned buildings and leisure centres.
The proposed DPS will predominately deal with the removal of Trees infected with Hymenoscyphus fraxineus (Ash Dieback). A survey undertaken in 2019 of the A and B roads in the County identified trees for removal as they are showing more than 50% dieback of the crown. Recent school surveys have highlighted sites that need trees removing. Trees showing at least 50% dieback of the crown during our surveys have been tagged with orange ribbon or marked with orange spray paint. Diseased trees within the highway verge will be removed by the County Council. The Council will also liaise with private landowners and will be offering its services to take down trees adjacent the highway provided they agree to pay the costs for felling and provided it does not impact on the overall programme. Contractors will be asked to identify separate costs where an opportunity exists to work with private landowners.
II.2.5) Award criteria
Cost criterion: Cost
/ Weighting: 100
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
A Dynamic Purchasing System (DPS) is a two-stage process. In the initial setup stage, all Bidders who meet the selection criteria and are not excluded will be admitted to the DPS. There is no limit on the number of Bidders that may join a DPS. Individual contracts are awarded during the second stage. In this stage, the Council invites all suppliers on the DPS to bid for the specific contract.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 222-547417
Section V: Award of contract
Contract No: ARBORICULTURAL WORKS ON HIGHWAY NETWORK – MARCH 2023
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
21/04/2023
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
LAMPETER TREE SERVICES LTD
Cae Celyn, Llanfair Road
LAMPETER
SA488JX
UK
NUTS: UKL1
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 15 750.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Contract No: ARBORICULTURAL WORKS AT 3 COUNCIL OWNED SITES – May 2023
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
09/06/2023
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
DTS Tree Services Ltd
Trellwyn Isaf, Llanwnnen
Lampeter
SA487LJ
UK
NUTS: UKL14
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 800.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
ETENDERWALES PORTAL - To assist you in locating these opportunities on eTenderWales Procurement System, the project code is: project_45172. This DPS application is comprised of one main Pre-Qualification Questionnaire (PQQ) under project_45172.
All DPS documents such as the Specification, Terms & Conditions, Instructions to Bidders etc. are all contained within project_45172.
Please also ensure you check the attachments area for any documents/ information which may assist you with your submission or you are required to upload as part of your submission as per information contained within the application pack.
To express an interest in this DPS register your company on the eSourcing Portal: www.etenderwales.bravosolution.co.uk.
If you require any further assistance use the online help, or the BravoSolution helpdesk which is available Monday - Friday (8am - 6pm) on:
- email: help@bravosolution.co.uk
- Phone: 0800 368 4850/ Fax: 020 7080 0480
(WA Ref:133714)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
01/08/2023