CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Air Conditioning & Refrigeration including FGAS inspection [Maintenance of]

2.2

Description of the goods or services required

Cwm Taf Morgannwg University Health Board (CTUHB) wishes to appoint a single provider to service/maintain the air conditioning and refrigeration units and their associated equipment and provide the CTUHB with assurance on F-Gas checks and to ensure that it meets with any Statutory Requirements and to also encompass on review, any future changes in legislation.

This specification details the requirements for the maintenance of air conditioning units and planned inspection of Air Conditioning equipment at the hospitals and properties listed within the asset list contained within the tender ITT 104393] and the contractor will issue an F-Gas certificate in accordance within the following standard;

You will need the following to fulfil the requirement of the CTMUHB on any equipment in relation to F- Gas

Certificate to carry out all activities (Minimum of City &Guilds 2079-11 (FCAT1)).

Certificate to install, maintain, service and recover refrigerant from systems containing F gas equivalent to less than 5 tonnes of CO2

Certificate to recover refrigerant from systems that contain less than 3kg of F gas.

Certificate to check equipment for leaks if you don’t break into the refrigeration circuit.

The contractor must attend any call out within 4 hours of any call being placed, 24/7/365 - regardless of type of system or area its serving. Total cost for two preventative visits per annum to service all the equipment on the asset list

Operatives with a qualification as an individual from an accredited organisation which has been appointed by the Secretary of State for Environment, Food and Rural Affairs (DEFRA) (or an equivalent qualification that another EU member state recognises) is advantageous due to working in catering or kitchen areas as part of the contract. Other accreditations are listed below:

Refcom Certification Ltd

F-Gas Register

Constructionline, REFCOM & FGAS accreditation is an essential requirement (copy of certificates to be provided).

The full specification which outlines the requirements will be available with the other tender documents

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=133339

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

1 year with optional 1 year plus 1 year extensions.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Any company that submits a quote must have experience of working within another Health Board, and are experienced in with NHS protocols, and include the contact details from another Health Board that can be contacted for a reference.

Constructionline, REFCOM & FGAS accreditation is an essential requirement (copy of certificates to be provided).

The contractor must keep and retain records on the type of gas and the weight of gas, system manufacturer, and system ID it is concerning.

You will need the following to fulfil the requirement of the CTMUHB on any equipment in relation to F- Gas

Certificate to carry out all activities (Minimum of City &Guilds 2079-11 (FCAT1)).

Certificate to install, maintain, service and recover refrigerant from systems containing F gas equivalent to less than 5 tonnes of CO2

Certificate to recover refrigerant from systems that contain less than 3kg of F gas

Certificate to check equipment for leaks if you don’t break into the refrigeration circuit

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

ITT 104393

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Register your company on the etenderwales portal (this is only required once)

- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk

- Click the “Suppliers register here” link

- Agree to the terms and conditions and click “continue”

- Enter your correct business and user details

- Note the username you chose and click “Save” when complete

- You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the Project

- Login to the portal with the username/password

- Click the “ITTs Open to All Suppliers” link. (These are Pre-Qualification Questionnaires open to any

registered supplier)

- Click on the relevant ITT (itt_104393) to access the content.

- Click the “Express Interest” button in the “Actions” box on the page.

- This will move the ITT into your “My ITT” page. (This is a secure area reserved for your projects only)

- Click on the ITT code to access the content

3. Responding to the tender

- You can now choose to “Create Response” or “Decline to Respond” (please give a reason if declining)

- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification

- Note the deadline for completion, then follow the onscreen instructions to complete the ITT

- There may be a mixture of online & offline actions for you to perform (there is detailed online help

available)

If you require any further assistance use the online help, or the Bravo Solution help desk is available Mon –

Fri (8am – 6pm) on:

- email: help@bravosolution.co.uk

- Phone: 0800 368 4850

This notice has been sent as a region specific notice. If you did not receive an alert about this you are not

based in the specific region selected by the buying authority. Questions on why this was sent as a region

specific notice should be sent to the buying authority.

This notice has been sent as a region specific notice. If you did not receive an alert about this you are not based in the specific region selected by the buying authority. Questions on why this was sent as a region specific notice should be sent to the buying authority.

(WA Ref:133339)

5.2

Additional Documentation

5.3

Publication date of this notice