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Summary

OCID:: ocds-kuma6s-132504
Published by:: Life Sciences Hub Wales Ltd
Authority ID:: AA35378
Publication date:: 11 August 2023
Deadline date:: 04 September 2023
Notice type:: Contract Notice
Has documents:: Yes
Has SPD:: No
Has Carbon Reduction Plan:: No

Abstract

Life Sciences Hub Wales occupies the second floor of 3 Assembly Square, Cardiff. The circa. 12,000 sq. ft floor space is comprised of open office accommodation, meeting rooms and a conference suite. The current Life Sciences Hub Wales lease (a sub-lease, with Welsh Government as head lease) is due to expire 25th July 2023. Ahead of the lease expiry Life Sciences Hub Wales undertook an options appraisal to determine its office accommodation needs going forward, which took into consideration the increase in remote working possibilities introduced in recent years and a recognition that cost savings achieved via a smaller office floor space. The preferred option with regards to the future of the Life Sciences Hub Wales office needs has been agreed and confirmed; the Company will remain at the current office accommodation at 3 Assembly Square, but the total floor space leased will reduce from circa. 12,000 sq. ft to circa. 7,500 sq. ft. Life Sciences Hub Wales seeks to procure the services of a suitably qualified, reputable and experienced Contractor to undertake and complete the necessary reconfiguration works (building / construction) to split the current office space from its full circa. 12,000 sq. ft capacity to the circa. 7,500 sq. ft space to be utilised by the Company going forward. A design consultant has already worked with Life Sciences Hub Wales to produce plans and drawings for the desired office reconfiguration (all drawings provided alongside the tender), the Contractor is required to undertake and complete the necessary reconfiguration works in-line with the agreed plans. The scope of the required reconfiguration works includes the necessary construction activity in order to reconfigure the existing office to match the agreed plans and drawings, as well as all necessary dilapidation works on the portion of the floor space that is to be returned to the landlord (i.e. the remaining circa. 4,500 sq. ft that Life Sciences Hub Wales will no longer require going forward). Life Sciences Hub Wales has separately procured and appointed a third-party Project Management provision that will act as Project Manager / Contract Administrator / Site Supervisor during the works.

Full notice text

CONTRACT NOTICE – NATIONAL

Notice Type: WORKS

1 Authority Details

1.1 Authority Name and Address

Official Name: Life Sciences Hub Wales
Postal Address: Operations / Procurement, 3 Assembly Square, Cardiff,
Town: Cardiff	Postal Code: CF10 4PL	Country: UK
For the attention of: Adam James-Price	Telephone: +44 2920467030
E-Mail: adam.james-price@lshubwales.com	Fax:
Internet Address (URL): http://www.lifescienceshubwales.com Electronic access to information: https://www.sell2wales.gov.wales Electronic submission of tenders and requests to participate: https://www.sell2wales.gov.wales

1.2 Address from which documentation may be obtained

As in 1.1

1.3 Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1 Title

Office Reconfiguration Works (LSHW/009/2023)

2.2 Description of the goods or services required

Ahead of the lease expiry Life Sciences Hub Wales undertook an options appraisal to determine its office accommodation needs going forward, which took into consideration the increase in remote working possibilities introduced in recent years and a recognition that cost savings achieved via a smaller office floor space.

The preferred option with regards to the future of the Life Sciences Hub Wales office needs has been agreed and confirmed; the Company will remain at the current office accommodation at 3 Assembly Square, but the total floor space leased will reduce from circa. 12,000 sq. ft to circa. 7,500 sq. ft.

Life Sciences Hub Wales seeks to procure the services of a suitably qualified, reputable and experienced Contractor to undertake and complete the necessary reconfiguration works (building / construction) to split the current office space from its full circa. 12,000 sq. ft capacity to the circa. 7,500 sq. ft space to be utilised by the Company going forward.

A design consultant has already worked with Life Sciences Hub Wales to produce plans and drawings for the desired office reconfiguration (all drawings provided alongside the tender), the Contractor is required to undertake and complete the necessary reconfiguration works in-line with the agreed plans.

The scope of the required reconfiguration works includes the necessary construction activity in order to reconfigure the existing office to match the agreed plans and drawings, as well as all necessary dilapidation works on the portion of the floor space that is to be returned to the landlord (i.e. the remaining circa. 4,500 sq. ft that Life Sciences Hub Wales will no longer require going forward).

Life Sciences Hub Wales has separately procured and appointed a third-party Project Management provision that will act as Project Manager / Contract Administrator / Site Supervisor during the works.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=132504.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3 Notice Coding and Classification

a) Commodity Codes

	Code		Description
	45000000		Construction work
	45453000		Overhaul and refurbishment work
	45453100		Refurbishment work

b) Delivery Location/Area

	Code		Location
	1022		Cardiff and Vale of Glamorgan

2.4 Total quantity or scope of tender

As per the Invitation to Tender Document (Volumes 1 and 2).

3 Conditions for Participation

3.1 Minimum standards and qualification required

Tenderer's must consider the requirement and response instructions (including award criteria) in full.

The Invitation to Tender Document (Volume 1) provides a succinct and concise list of the documents and information to be submitted in order for a submission to be considered compliant (section 11.5).

4 Administrative Information

4.1 Type of Procedure

Single stage

4.2 Reference number attributed to the notice by the contracting authority

(LSHW/009/2023)

4.3 Time Limits

Time-limit for receipt of completed tenders
01-09-2023 Time 14:00

Estimated award date
29-09-2023

4.5 Language or languages in which tenders or requests to participate can be drawn up

4.6 Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

5 Other Information

5.1 Additional Information

(WA Ref:132504)

The buyer considers that this contract is suitable for consortia bidding.

5.2 Additional Documentation

The following additional documents relating to this notice are available from the site:

Invitation To Tender Document - Office Reconfiguration Works (Volume 1) (LSHW.009.2023)

Invitation To Tender Document - Office Reconfiguration Works (Volume 2) (LSHW.009.2023)

Invitation to Tender - Office Reconfiguration Works (Supporting Information) (LSHW.009.2023)

Office Reconfiguration Works (LSHW.009.2023) - Clarification Schedule (v1)

5.3 Publication date of this notice

11-08-2023

SF 51a

Coding

Commodity categories

ID	Title	Parent category
45000000	Construction work	Construction and Real Estate
45453000	Overhaul and refurbishment work	Other building completion work
45453100	Refurbishment work	Overhaul and refurbishment work

Delivery locations

ID	Description
1022	Cardiff and Vale of Glamorgan

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

Document family

Notice details
AUG446857: Office Reconfiguration Works (LSHW/009/2023) Publication date: 11 August 2023 Deadline date: 04 September 2023 00:00 Notice type: Contract Notice Authority name: Life Sciences Hub Wales Ltd
OCT452857: Office Reconfiguration Works (LSHW/009/2023) Publication date: 06 October 2023 Notice type: Contract Award Notice Authority name: Life Sciences Hub Wales Ltd

About the buyer

Main contact:: adam.james-price@lshubwales.com
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
11/08/2023 17:08	ADDED FILE: Invitation to Tender (Volume 2) - Appendix H (Site Photographs) Appendix H (Site Photos) as per the ITT document (Vol 2), separate due to file size restrictions.
22/08/2023 09:15	ADDED FILE: Office Reconfiguration Works (LSHW.009.2023) - Clarification Schedule (v2) Version 2 of the Invitation to Tender Clarification Schedule.
22/08/2023 17:05	REPLACED FILE: Office Reconfiguration Works (LSHW.009.2023) - Clarification Schedule (v2) Replacement version of the tender Clarification Schedule (v2), inc. questions raised at site visit.
22/08/2023 17:18	ADDED FILE: Appendix E - WI Specification (Word Version) MS Word version of the Appendix E WI Specification. Pictures removed due to file upload limitations.
22/08/2023 17:19	ADDED FILE: Appendix A - Activity Schedule Appendix A - Activity Schedule as per the Supporting Information zip folder. Shared for ease of ref.
23/08/2023 16:02	REPLACED FILE: Office Reconfiguration Works (LSHW.009.2023) - Clarification Schedule (v3) Replacement version of the tender Clarification Schedule (v3), inc. all questions as of 23rd August.
25/08/2023 16:53	REPLACED FILE: Office Reconfiguration Works (LSHW.009.2023) - Clarification Schedule (v4) Replacement version of the tender Clarification Schedule (v4), inc. all questions as of 25th August.
29/08/2023 14:03	REPLACED FILE: Invitation to Tender - Office Rec... (Appendix H SI SIte Photographs) (LSHW.009.2023) Appendix H (Site Photos) as per the ITT document (Vol 2), separate due to file size restrictions.
29/08/2023 14:05	REPLACED: Invitation to Tender - Office Rec...on Works (Supporting Information) (LSHW.009.2023) v2 Full suite of supporting info, inc all Vol 2 Appendices (ex. Appendix H). Inc revised WI and dilaps
29/08/2023 14:08	REPLACED: Invitation to Tender - Office... (Appendix H SI SIte Photographs) (LSHW.009.2023) (2) App H (Site Photos) as per Vol 2, separate due to file limits. Duplicate/similar photo's removed.
01/09/2023 10:18	REPLACED FILE: Office Reconfiguration Works (LSHW.009.2023) - Clarification Schedule (v5) Clarification Schedule (v5), inc. all questions as of 1 Sept. Inc. reference to deadline extension.
01/09/2023 10:20	Notice date(s) changed The Deadline date was changed from 01/09/2023 14:00 to 04/09/2023 14:00. As per the clarification schedule, LSHW are able to offer a short-term extension to the tender deadline, extending the deadline to Monday 4th September (14:00). Tenderer’s who have already submitted a response may revise and re-upload their submission at their discretion ahead of the new deadline.

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Postbox – for Buyers and Suppliers

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.