Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Cardiff University
Procurement Services, McKenzie House, 30-36 Newport Road
Cardiff
CF24 0DE
UK
Telephone: +44 2920879648
E-mail: Pricejk@cardiff.ac.uk
NUTS: UKL
Internet address(es)
Main address: http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0258
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply of Fire Doors with option to fit at Talybont Court
Reference number: CU.1576.JP
II.1.2) Main CPV code
44221220
II.1.3) Type of contract
Supplies
II.1.4) Short description
This tender opportunity is seeking to make an appointment for a manufacturer to fabricate and supply the identified fire door sets detailed within the appended schedules and design packs to align with the site works and permit the contractors to install the items.
The works form part of an ongoing refurbishment programme that seek to make improvements to fire safety measures to the university’s student accommodation assets
The university requirements and scope for fire door sets replacement works is based upon the Cardiff University’s “Silver fire door replacement scheme”. The university’s silver scheme is based upon a risk assessment approach for fire safety and forms part of the university’s overarching fire safety strategy improvement works.
The silver scheme approach seeks to replace flat entrance door sets, kitchen door sets and central circulation door sets, and plant door sets with new certified door sets.
The door sets are to be replaced and installed with certified door sets including the manufacture and installation to BM Trada Q mark (as noted above this is a supply only contract with the installation being procured under a different contract)
It is anticipated that all site works are to be undertaken during the summer period from mid-June through to late-August of 2024 while the identified assets are vacant over the summer period.
Tender package has been divided into 3no. lots as summarised below:-
Lot 1 Talybont North – supply only (188No. doors)
Lot 2 Talybont Court & Talybont South House 15 – Supply and fit (157No. doors)
Lot 3 – AtkinsRéalis doors – supply only (127No. doors)
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
434 718.73
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Talybont North (Supply only)
II.2.2) Additional CPV code(s)
44221220
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Cardiff University
II.2.4) Description of the procurement
This tender opportunity is seeking to make an appointment for a manufacturer to fabricate and supply the identified fire door sets detailed within the appended schedules and design packs to align with the site works and permit the contractors to install the items.
The works form part of an ongoing refurbishment programme that seek to make improvements to fire safety measures to the university’s student accommodation assets
The university requirements and scope for fire door sets replacement works is based upon the Cardiff University’s “Silver fire door replacement scheme”. The university’s silver scheme is based upon a risk assessment approach for fire safety and forms part of the university’s overarching fire safety strategy improvement works.
The silver scheme approach seeks to replace flat entrance door sets, kitchen door sets and central circulation door sets, and plant door sets with new certified door sets.
The door sets are to be replaced and installed with certified door sets including the manufacture and installation to BM Trada Q mark (as noted above this is a supply only contract with the installation being procured under a different contract)
It is anticipated that all site works are to be undertaken during the summer period from mid-June through to late-August of 2024 while the identified assets are vacant over the summer period.
Tender package has been divided into 3no. lots as summarised below:-
Lot 1 Talybont North – supply only (188No. doors)
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Cost criterion: Price
/ Weighting: 60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Talybont Court & Talybont South House 15 Supply and fit
II.2.2) Additional CPV code(s)
44221220
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Cardiff University
II.2.4) Description of the procurement
This tender opportunity is seeking to make an appointment for a manufacturer to fabricate and supply the identified fire door sets detailed within the appended schedules and design packs to align with the site works and permit the contractors to install the items.
The works form part of an ongoing refurbishment programme that seek to make improvements to fire safety measures to the university’s student accommodation assets
The university requirements and scope for fire door sets replacement works is based upon the Cardiff University’s “Silver fire door replacement scheme”. The university’s silver scheme is based upon a risk assessment approach for fire safety and forms part of the university’s overarching fire safety strategy improvement works.
The silver scheme approach seeks to replace flat entrance door sets, kitchen door sets and central circulation door sets, and plant door sets with new certified door sets.
The door sets are to be replaced and installed with certified door sets including the manufacture and installation to BM Trada Q mark (as noted above this is a supply only contract with the installation being procured under a different contract)
It is anticipated that all site works are to be undertaken during the summer period from mid-June through to late-August of 2024 while the identified assets are vacant over the summer period.
Tender package has been divided into 3no. lots as summarised below:-
Lot 2 Talybont Court & Talybont South House 15 – Supply and fit (157No. doors)
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Cost criterion: Price
/ Weighting: 60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
AtkinsRéalis doors – supply only
II.2.2) Additional CPV code(s)
44221220
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Cardiff University
II.2.4) Description of the procurement
This tender opportunity is seeking to make an appointment for a manufacturer to fabricate and supply the identified fire door sets detailed within the appended schedules and design packs to align with the site works and permit the contractors to install the items.
The works form part of an ongoing refurbishment programme that seek to make improvements to fire safety measures to the university’s student accommodation assets
The university requirements and scope for fire door sets replacement works is based upon the Cardiff University’s “Silver fire door replacement scheme”. The university’s silver scheme is based upon a risk assessment approach for fire safety and forms part of the university’s overarching fire safety strategy improvement works.
The silver scheme approach seeks to replace flat entrance door sets, kitchen door sets and central circulation door sets, and plant door sets with new certified door sets.
The door sets are to be replaced and installed with certified door sets including the manufacture and installation to BM Trada Q mark (as noted above this is a supply only contract with the installation being procured under a different contract)
It is anticipated that all site works are to be undertaken during the summer period from mid-June through to late-August of 2024 while the identified assets are vacant over the summer period.
Tender package has been divided into 3no. lots as summarised below
Lot 3 – AtkinsRéalis doors – supply only (127No. doors)
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Cost criterion: Price
/ Weighting: 60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
- Accelerated procedure
Justification:
It is understood that Fire door set lead times are currently 6 – 8 weeks. This period is on top off site specific measurement surveys off the proposed 466 doors, this will need careful planning with residences as the blocks are currently occupied and exam periods are imminent.
The proposed replacement programme will start on the 27th June 2024 when the existing door sets will be removed and new certified door sets will begin to be installed by the appointed main contractor.
To safeguard the programme and ensure that new door sets are measured, manufactured and delivered to the main contractor carrying out this years summer works programme.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-010072
Section V: Award of contract
Lot No: 1
Title: Talybont North (Supply only)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
15/07/2024
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
GE Door Manufacturing
Forge Industrial Estate
Maesteg
CF340AH
UK
Telephone: +44 1656732577
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 169 118.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Talybont Court & Talybont South House 15 Supply and fit
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
17/07/2024
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
GE Door Manufacturing
Forge Industrial Estate
Maesteg
CF340AH
UK
Telephone: +44 1656732577
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 145 417.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: AtkinsRéalis doors – supply only
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
17/07/2024
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
RW Joinery (Stockport) Ltd
Mersey Street
Stockport
SK12HX
UK
NUTS: UKD6
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 120 182.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders.
The University reserves the right to award the contract in whole or in part.
The University reserves the right to annul the tendering process and not award any contract.
All documents to be priced in GBP and all payments made in GBP.
All documents to be priced in GBP excluding VAT
(WA Ref:143719)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
12/08/2024