CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Pembrey Country Park, Pembrey, Llanelli, Carmarthenshire

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Carmarthenshire County Council is inviting tenders for the Provision of Catering Services at the following locations for the period 1st April 2016 to 31st March 2021:-

(i) Pembrey Country Park: Sidan Café/Restaurant and Ski Slope Cafeteria (Lot 1);

(ii) Pembrey Country Park: Beach Kiosk and the Provision of Mobile Catering Units at designated locations (Lot 2).

Open Day Event at Pembrey Country Park:-

The Authority is holding two open day events at Pembrey Country Park, Llanelli to give potential bidders an opportunity to view the premises and kitchen facilities prior to the closing date and return of tender submissions.

The first Open Day Event will be held on Tuesday 15th December 2015, between 10am and 2pm. A second date has provisionally been arranged for Thursday 7th January 2016, between 10am and 2pm. This event will be held if the Authority has sufficient interest and a number of attendees to warrant a second Open Day Event. Please note attendance to either event is via prior arrangement only. If you are interested in attending one of the open day events please register your interest with Mr Rory Dickinson via email / telephone:-

Email: REDickinson@carmarthenshire.gov.uk

Telephone: 07799 663044 / 01267 242407

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.uk/search/search_switch.aspx?ID=37308

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

“In the event of a group of suppliers winning the contract the council will require each supplier in the group to become joint or severally responsible before acceptance.”

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

To assist you in locating these opportunities on the BRAVO E Procurement System the project code is: project_31844

As this is an Open procedure, Tenderers must ensure that all ITT questions are fully responded to. The following ITT Project codes may further assist you in locating the opportunities:

ITT Code: itt_51463

Please also ensure you check the Attachments area for any documents/ information which may assist you with your submission or you are required to upload as part of your submission as per information contained within the tender pack.

Suppliers Instructions How to express interest in this Tender:

1. Register your company on the etenderwales portal (this is only required once)

- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk

- Click the "Suppliers register here" link

- Enter your correct business and user details

- Note the username you chose and click "Save" when complete

- You will shortly receive an email with your unique password (please keep this secure)

- Agree to the terms and conditions and click "continue"

2. Express an Interest in the Project

- Login to the portal with the username/password

- Click the "ITTs Open to All Suppliers" link. (These are Invitation to Tender Documents open to any registered supplier)

- Click on the relevant ITT to access the content.

- Click the "Express Interest" button at the top of the screen

- This will move the ITT into your "My ITTs" page. (This is a secure area reserved for your projects only)

- Click on the ITT code, you can now access any attachments by clicking the ''''Buyer Attachments" on the left hand side of the screen

3. Responding to the tender

- At the top of the screen you can choose to Create Response or Decline to Respond (please give a reason if declining)

- You can now use the Messages function on to communicate with the buyer and seek any clarification

- Note the deadline for completion, then follow the onscreen instructions to complete the ITT

- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)

If you require any further assistance use the online help, or the BravoSolution help desk is available Mon - Fri (8am - 6pm) on:

- email: help@bravosolution.co.uk

- Phone: 0800 368 4850/ Fax: 020 7080 0480

Tenders or Requests to Participate must be sent to:

Official name:

www.etenderwales.bravosolution.co.uk

Postal Address:

Carmarthenshire County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found at www.etenderwales.bravosolution.co.uk , all information may be downloaded and returned though this channel.

______________________________________________________________________

Open Day Event at Pembrey Country Park:-

The Authority is holding two open day events at Pembrey Country Park, Llanelli to give potential bidders an opportunity to view the premises and kitchen facilities prior to the closing date and return of tender submissions.

The first Open Day Event will be held on Tuesday 15th December 2015, between 10am and 2pm. A second date has provisionally been arranged for Thursday 7th January 2016, between 10am and 2pm. This event will be held if the Authority has sufficient interest and a number of attendees to warrant a second Open Day Event. Please note attendance to either event is via prior arrangement only. If you are interested in attending one of the open day events please register your interest with Mr Rory Dickinson via email / telephone:-

Email: REDickinson@carmarthenshire.gov.uk

Telephone: 07799 663044 / 01267 242407

(WA Ref:37308)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

The Catering Facilities will be required to serve snacks, light meals and refreshments during the day and early evening. Carmarthenshire County Council would expect the operator/ to maximise opening hours, including weekends, bank holidays and school holidays in agreement with the Countryside and Coast Manager.

The operator should take into account the usage of the Sidan Café/Restaurant by the caravan/camp site users, including the provision of clubhouse facilities.

The operator may in agreement with the Countryside and Coast apply for a license to serve alcohol.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Lot 1 relates to the Provision of Catering Services at the Sidan Cafe/Restaurant and Ski Lodge Cafe. Please refer to the Invitation to Tender Document and specification for further details.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The Beach Kiosk will be required to serve snacks, light meal and refreshments during the day and early evening. Carmarthenshire County Council would expect the operator to maximise opening hours during weekends between 1st June and 31st September, bank holidays and school holidays in agreement with the Countryside and Coast Manager.

Mobile Catering units are to be provided by the successful contractor at the specified sites during weekends between 1st June and 31st September, bank holidays and school holidays in agreement with the Countryside and Coast Manager.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Lot 2 relates to the provision of catering services at the Beach Kiosk and the Provision of Mobile Catering Units at designated locations. Please refer to the Invitation to Tender Document and specification for further details.

4)

Indication about different contract dates

5)

Additional Information about lots