CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Data Protection Officer (DPO) as a Service

2.2

Description of the goods or services required

Life Sciences Hub Wales is seeking to procure an outsourced data protection service to ensure that the Company remains compliant with current and future data protection legislation, and that it processes data in accordance with conforming and best practice information governance principles.

The Data Protection Act 2018 (Chapter 2) (UK GDPR) introduced a duty for organisations such as Life Sciences Hub Wales to appoint a data protection officer (DPO). This legal requirement helps public sector bodies demonstrate compliance as part of an enhanced focus on accountability.

The successful Supplier, in providing dedicated DPO services to the Company, will assist Life Sciences Hub Wales to monitor internal compliance, inform and advise on data protection obligations and emerging issues, provide advice regarding Data Protection Impact Assessments (DPIAs) and act as a contact point for data subjects and the Information Commissioner’s Office (ICO) as required, amongst providing other, similar responsibilities expected of a DPO.

The successful Supplier, as dedicated DPO to Life Sciences Hub Wales, must be independent, an expert in data protection and adequately resourced to provide the required, necessary services.

Life Sciences Hub Wales envisions the need for 1.5 days DPO services per calendar month, for a total of 18 days (or equivalent) per annum.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=128140.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Life Sciences Hub Wales envisions the need for 1.5 days DPO services per calendar month, for a total of 18 days (or equivalent) per annum.

The proposed Contract length is an initial 12-month period, with the option to extend up to a further 24-months, in separate 12-month instalments on each occasion, at the sole discretion of Life Sciences Hub Wales.

The anticipated maximum Contract value is up to £10,000 per annum (excluding VAT) for each 12-month period, for a total potential Contract value of up to £30,000 (excluding VAT).

3 Conditions for Participation

3.1

Minimum standards and qualification required

The successful Supplier must hold current and valid Cyber Essentials accreditation at the point of award, to be maintained throughout the term of the agreement.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

LSHW/001/2023

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

The Invitation to Tender document includes all information and context relating to the requirement and can be accessed via Sell2Wales.

(WA Ref:128140)

5.2

Additional Documentation

5.3

Publication date of this notice