Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Llywodraeth Cymru / Welsh Government
Gwasanaethau Caffael Corfforaethol / Corporate Procurement Services, Parc Cathays / Cathays Park
Caerdydd / Cardiff
CF10 3NQ
UK
E-mail: cpsprocurementadvice@gov.wales
NUTS: UKL
Internet address(es)
Main address: http://gov.wales
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/web/login.shtml
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etenderwales.bravosolution.co.uk/web/login.shtml
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Implementation of the Water Safety & Drowning Prevention Recommendations
Reference number: C019/2023/2024
II.1.2) Main CPV code
90721000
II.1.3) Type of contract
Services
II.1.4) Short description
Welsh Government seek a delivery partner with a proven track record, harnessing an extensive network across various UK water safety organisations. This partner will play a pivotal role in assimilating knowledge and insights from diverse sources, bolstering Welsh Government and Water Safety Wales efforts towards achieving strategic objectives.
The delivery partner will possess the experience to support organisations in executing water safety and drowning prevention strategies effectively. Welsh Government requires a delivery partner capable of leveraging their established connections to raise awareness among practitioners, policymakers, and the public while providing adaptable and comprehensive support. The successful partner should not only fulfil a secretariat role, but also demonstrate a nuanced understanding of the WDPS and its recommendations, employing their expertise in development, management, and adaptability to address emerging water safety issues.
Maintaining consistent communication with Welsh Government officials, the partner will ensure alignment of future Water Safety Wales programmes with evolving concerns in water safety education, training, and outreach. Crucially, their capacity to facilitate the exchange of pertinent information and best practices among UK water safety entities will be instrumental in reducing accidental drownings.
Water is essential for our physical and mental wellbeing; therefore it is important to protect it and the people using it. Wales has seen a substantial growth in outdoor activity, especially within water over recent years.
Data shows that in 2022, there were 26 confirmed fatalities in water in Wales, half did not intend to enter the water. We know there are 2000 annual water-related incidents in Wales requiring emergency response, approximately 5 per day.
We believe that through cross-departmental collaboration within Welsh Government and between our delivery partners, adopting a Team Wales approach can reduce the number of water-related accidents and fatalities across the country.
The successful Bidder will be a delivery partner who will work alongside Welsh Government to implement the Petitions Committee report's recommendations 2, 3, 4, and 6 which supports Wales’ Drowning Prevention Strategy. The report can be downloaded here - https://senedd.wales/media/cn4fcehy/cr-ld15291-e.pdf.
Water Safety Wales has also taken the water safety agenda forward since 2017, publishing the WDPS in 2020. The WDPS links to our ambitions for a healthier Wales in the Well-being of Future Generations (Wales) Act. The WDPS includes action on the report’s identified themes: Alcohol, Supervision, Safe Access, Learning to Swim, Risks and Plans, Safer Holidays, Data Issues, and Support. The WDPS can be downloaded here - https://www.nationalwatersafety.org.uk/media/1236/water-safety-strategy-2020-2026.pdf.
The successful bidder will be awarded a 13-month contract with a 12 month extension option to deliver the workstreams. The contract is valued at approximately GBP 150,000 exc. VAT for the initial contract term, and GBP 100,000 exc. VAT if the extension is enacted.
II.1.5) Estimated total value
Value excluding VAT:
150 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
34996200
63721300
63721000
90713100
79417000
71631420
90721000
45262640
90700000
90713000
90711000
71313000
71317210
73200000
79411000
79413000
75130000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
The Client aims to award a 13-month contract from March 2024 to March 2025 to deliver the Senedd Petitions Committee recommendations 2, 3, 4, and 6 with an option to extend for a further 12 months.
The Steering Group have created 4 workstreams to deliver the recommendations and this contract will be responsible for delivering Workstreams 1, 2 and 4 and provide support to Workstream 3. The estimated contract value for the initial contract term is GBP 150,000 exc. VAT with an extension valued at GBP 100,000. Ad-hoc support may be required to support WSW over the contract period. This support will utilise approx. 10% of the total contract.
The successful Bidder will be a delivery partner with the capability knowledge and expertise working in the Water Safety & Accident Prevention sector to implement the specified recommendations of the Senedd Petitions Committee, and lead delivery implementation of the WDPS through four key work streams:
Workstream 1 - Secretariat to all groups within Water Safety Wales
Workstream 2 - Strategic direction and programme management
Workstream 3 - Communications
Workstream 4 - Delivery of Projects from the WSW Work Programme
E-Tender Information:
https://etenderwales.bravosolution.co.uk
- The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation.
- Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration.
- The User who performs the Registration becomes the Super User for the Organisation.
- On registering on the Platform the Super User will select a Username and will receive a password.
- The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page.
- In order to log-in to the Platform please enter your Username and Password.
- Note: If you forget your Password then visit the homepage and click “Forgot your password?”
- Registration should only be performed once for each Organisation.
- If you think that someone in your Organisation may have already registered on this Platform then you must not register again.
- Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform.
- Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation).
- Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform.
- Tenders must be uploaded to the BravoSolution portal by 2pm
How To Find The ITT:
- Once logged in you must click on ‘ITT’s Open to all Suppliers’
- The e-tender references for this contract are: itt_107974.
- Click on the title to access summary details of the contract. If you are still interested in submitting a tender, click the ‘Express an Interest button’. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT’s’ on the home page.
- You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area.
- Should you have any questions on the ITT, please use the ‘Messages’ area to contact the buyer directly – Please do not contact the named person at the top of this notice.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 70
Price
/ Weighting:
30
II.2.6) Estimated value
Value excluding VAT:
150 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 13
This contract is subject to renewal: Yes
Description of renewals:
12 months extension option available
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-036392
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/02/2024
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
14/02/2024
Local time: 09:00
Place:
WG Office
Information about authorised persons and opening procedure:
Procurement Manager on a secure WG laptop.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=137808
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Community Benefits will be a non-Core requirement and will not form part of the evaluation criteria. However, submission of a non-Core Community Benefits proposal will be a condition of a compliant bid.
Non-Core Community Benefits proposals should be planned on a cost neutral basis.The successful Contractors will be required to implement the Community Benefits proposals once agreed with the Client.
(WA Ref:137808)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
09/01/2024