Contract notice
Section I: Contracting
authority
I.1) Name and addresses
NHS Wales Shared Services Partnership
4th Floor, Companies House, Crown Way,
Cardiff
CF14 3UB
UK
Contact person: Ann Evans
Telephone: +44 2920903870
E-mail: ann.evans5@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://www.procurement.wales.nhs.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Home Oxygen Services
Reference number: PAD/OJEU/40675
II.1.2) Main CPV code
85111700
II.1.3) Type of contract
Services
II.1.4) Short description
An All Wales contract will be established by NHS Wales and awarded to a single supplier and all identified Health Boards and Trusts will be party to the contract. The Home Oxygen Service (HOS) provides a service to users in their own homes and also supports users working and travelling outside the home through the provision of appropriate oxygen supply and equipment. HOS includes, but is not limited to; the provision of a customer contact centre; processing and delivery of Home Oxygen requests; supply and installation of equipment; training and guidance for service users and/or carers; managing oxygen supplies through replenishment of cylinders and Liquid Oxygen (LOX); reimbursement of electricity costs for concentrator users: and servicing and maintenance of equipment.
II.1.5) Estimated total value
Value excluding VAT:
59 780 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
24111500
24111900
33157000
33157110
33157200
33157400
33157810
42996600
44611100
44611110
44611200
44612100
85111700
85141210
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Various locations throughout Wales
II.2.4) Description of the procurement
The home oxygen service provides a service to users in their own homes and also supports users working and travelling outside the home through the provision of appropriate oxygen equipment. Health Boards/Trusts have the responsibility for provide home oxygen service to Patients. The services that will be included in the contract includes, but is not limited to; the provision of a customer contact centre; processing and delivery of Home Oxygen requests; supply and installation of equipment; training and guidance for service users and/or carers; managing oxygen supplies through replenishment of cylinders and Liquid Oxygen (LOX); reimbursement of electricity costs for concentrator users; and servicing and maintenance of equipment. Suppliers must be able to deliver all aspects of the service and must support the service that they provide with a suite of reports that enable Clinician to monitor the oxygen usage for their patients, and to be alerted when Service Users are not responsive to Risk Assessments and maintenance. This is in addition to reports that support reconciliation.
The Health Boards/Trusts that will utilise this contract are:
Aneurin Bevan University Health Board
Betsi Cadwaladr University Health Board
Cardiff & Vale University Health Board
Cwm Taf Morgannwg University Health Board
Hywel Dda University Health Board
Powys Teaching Health Board
Swansea Bay University Health Board
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
59 780 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: Yes
Description of renewals:
Initial term of 7 years (84 months) followed by an extension option of 3 years (36 months) during which time the services are likely to be retendered as an ongoing requirement.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
Justification for any framework agreement duration exceeding 4 years: The Home Oxygen Service contract facilitates the delivery of oxygen to patients homes. Due to the lengthy implementation period required for the all Wales provision as well as the extensive patient interaction requirement to ensure safe use of equipment, a longer term arrangement is required.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
01/08/2019
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
01/08/2019
Local time: 14:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
January 2025
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=89136
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Additional information can be located in the tender documentation
(WA Ref:89136)
VI.4) Procedures for review
VI.4.1) Review body
NHS Wales Shared Services Partnership
4th Floor, Companies House, Crown Way
Cardiff
CF14 3UB
UK
Telephone: +44 2920903870
E-mail: ann.evans5@wales.nhs.uk
Internet address(es)
URL: http://www.procurement.wales.nhs.uk
VI.5) Date of dispatch of this notice
02/07/2019