Contract notice
Section I: Contracting
authority
I.1) Name and addresses
NHS Wales Shared Services Partnership
Cardiff and Vale University Local Health Board, Woodlands House, Maes-Y-Coed Road
Cardiff
CF14 4HH
UK
Contact person: Emma Lane
Telephone: +44 02921836450
E-mail: emma.lane@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Robotics Clinical Partnership
II.1.2) Main CPV code
85111200
II.1.3) Type of contract
Services
II.1.4) Short description
NHS Wales is seeking an industry partner to develop a countrywide robotic surgical network aiming to make available the most advanced surgical techniques to the entire population. As a result of the unique geography in Wales, NHS Wales would require a robotic partner that shares NHS Wales vision in utilising technological solutions to overcome environmental challenges.
II.1.5) Estimated total value
Value excluding VAT:
45 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
85111200
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
NHS Wales is seeking an industry partner to develop a countrywide robotic surgical network aiming to make available the most advanced surgical techniques to the entire population. As a result of the unique geography in Wales, NHS Wales requires a robotic partner that shares NHS Wales vision in utilising technological solutions to overcome environmental challenges and to establishing a long term partnership to drive efficiencies through improved patient treatments and deliver enhanced patient experiences.
NHS Wales aims to implement an initial four site robot programme in Wales to ensure the offer of equitable surgery in appropriate patients with colorectal cancer (and other cancer sites) to all patients throughout Wales, including those being treated at non robot-hosting sites.
NHS Wales aims to have the opportunity for all patients to be offered robot assisted surgery as each host and therapeutic area is instigated.
Each University Health Board will have the opportunity to create a local robot utilisation plan to fully optimise the robot. Surgeons at both host and non-host health boards will have the opportunity to apply for training and preceptorship. This will allow NHS Wales to consolidate expertise and assure quality.
The collaborative network across NHS Wales will aid host and non-host hospitals with patient selection and identification, suitable for robot-assisted surgery.
Due to the above aims, NHS Wales is utilising a competitive dialogue procurement process which will allow solutions to be proposed and discussed as well as progress a number of NHS Wales options with bidders for example dialogue will be held on (but not limited to);
- Proposed industry and NHS options to deliver new innovative ways of working
- Testing of the potential strategies, highlighting of any risks implicated leading to solutions to decrease and/or eliminate risks
- Collection of PROMS and PREMS
- Mobilisation timelines of proposed options
- Financial costs including highlighting of additional implications and discussions into proposals not previously considered
Bidders should note that the contract award will be dependent on agreed funding.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: Yes
Description of renewals:
The contract will have an option to extend for up three years at the sole discretion of the Health Board.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive dialogue
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
28/08/2020
Local time: 15:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
14/09/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 190 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Please note additional information on this procurement:
1. The Contracting Authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any contract.
2. Bidders should note that they will be required to enter into terms and conditions of contract as set out in the PQQ and ITT and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms.
3. The Contracting Authority will not accept completed PQQ's and ITT's after the stated closing date.
4. All documents to be priced (where applicable) in sterling and all payments made in sterling.
5. All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders.
6. Prospective suppliers should note that NHS Shared Services Partnership - Procurement Services is acting on behalf of Cardiff and Vale University Local Health Board.
7. Bidders wishing to participate should visit the Bravo e-tenderwales portal and access the pqq_32990
8. Bidders should note that this is a competitive dialogue process.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=103069
(WA Ref:103069)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
Cardiff Crown Court
Cathays Park
Cardiff
CF14 4HH
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
NHS Wales Shared Services Partnership on behalf of Cardiff and Vale University Local Health Board will allow a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract.
Unsuccessful tenderers and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the tenderer/applicant was unsuccessful. Should additional information be required it should be requested of the addressee in section I.1. Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits in accordance with the Public Contracts (Amendments) Regulations 2015.
VI.5) Date of dispatch of this notice
29/07/2020