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02 Contract Notice

Leisure Development Partner for the UK Leisure Framework 2022-2026

  • First published: 13 July 2021
  • Last modified: 13 July 2021

Contents

Summary

OCID:
ocds-kuma6s-110791
Published by:
Denbighshire Leisure Ltd
Authority ID:
AA79520
Publication date:
13 July 2021
Deadline date:
12 August 2021
Notice type:
02 Contract Notice
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

Denbighshire Leisure Limited (DLL) are again excited to be engaging with the market with this opportunity. This is an opportunity for a potential development partner to work with Denbighshire Leisure Limited in elevating this next iteration of the Framework to even greater heights than the previous two iterations. It is hoped this opportunity will generate interest within the Market as it is an exciting opportunity. Please also note that DLL are looking for one partner to deliver or manage the delivery of all aspects of the Framework, they are not seeking expressions of interest from organisations who can only deliver one aspect of the services e.g. design only, construct only, finance only etc. This PIN notice is being released to give potential bidders an opportunity to express initial interest in the Framework. It is to provide early engagement with the market and not designed as part of the overarching procurement strategy. All documents relating to the procurement will be issued with the Contract Notice. CPV: 45212000, 45211350, 66120000, 37480000, 45212000, 45212100, 45212110, 66000000, 66122000, 71200000, 79340000, 92610000, 92620000, 30100000, 30200000, 37400000, 37410000, 37420000, 37430000, 37440000, 37460000, 37470000, 45112711, 45212140, 45212150, 45212172, 45212180, 45212210, 37416000, 45212211, 45212212, 45212213, 45212220, 45212221, 45212222, 45212224, 45212225, 45212230, 45212300, 45212320, 45212321, 45212322, 45212330, 45212331, 45212400, 45212410, 45212420, 45212421, 45212422, 45212423, 45212500, 45212600, 48100000, 51100000, 71240000, 71241000, 71250000, 71420000, 73000000, 79341000, 79342000, 79342320, 80511000, 79410000.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Denbighshire Leisure Ltd

8-11 Trem-y-Dyffryn, Colomendy Industrial Estate

Denbigh

LL165TX

UK

Contact person: Andy Moreland

Telephone: +44 1824706724

E-mail: andy.moreland@denbighshireleisure.co.uk

NUTS: UK

Internet address(es)

Main address: www.denbighshireleisure.co.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA79520

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.sell2wales.gov.wales


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.sell2wales.gov.wales


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Recreation, culture and religion

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Leisure Development Partner for the UK Leisure Framework 2022-2026

II.1.2) Main CPV code

45212000

 

II.1.3) Type of contract

Works

II.1.4) Short description

Denbighshire Leisure Limited (DLL) are again excited to be engaging with the market with this opportunity. This is an opportunity for a potential development partner to work with Denbighshire Leisure Limited in elevating this next iteration of the Framework to even greater heights than the previous two iterations. It is hoped this opportunity will generate interest within the Market as it is an exciting opportunity.

Please also note that DLL are looking for one partner to deliver or manage the delivery of all aspects of the Framework, they are not seeking expressions of interest from organisations who can only deliver one aspect of the services e.g. design only, construct only, finance only etc.

This PIN notice is being released to give potential bidders an opportunity to express initial interest in the Framework. It is to provide early engagement with the market and not designed as part of the overarching procurement strategy. All documents relating to the procurement will be issued with the Contract Notice.

II.1.5) Estimated total value

Value excluding VAT: 2 000 000 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

45211350

66120000

37480000

45212000

45212100

45212110

66000000

66122000

71200000

79340000

92610000

92620000

30100000

30200000

37400000

37410000

37420000

37430000

37440000

37460000

37470000

45112711

45212140

45212150

45212172

45212180

45212210

37416000

45212211

45212212

45212213

45212220

45212221

45212222

45212224

45212225

45212230

45212300

45212320

45212321

45212322

45212330

45212331

45212400

45212410

45212420

45212421

45212422

45212423

45212500

45212600

48100000

51100000

71240000

71241000

71250000

71420000

73000000

79341000

79342000

79342320

80511000

79410000

II.2.3) Place of performance

NUTS code:

UK

UKL13

UKN

UKC

UKD

UKE

UKF

UKG

UKH

UKI

UKJ

UKK

UKL

UKM

II.2.4) Description of the procurement

DLL is renewing its UK Leisure Framework and seeking a Single Delivery Partner or well managed consortia who are prepared to establish a JV or other entity as a single point of contact to Manage and deliver the Framework. The appointed developer will be a leisure led specialist who has a successful and demonstrable track record of delivery of Leisure, Recreational, Multi-Use Leisure, Hotel, and Café, Bar, Theatre, Spa and Wellbeing focused centers. The scope of services deliverable under this framework are:

Concept to cost certainty for client’s calling off from the Framework

Feasibility and Business Planning

Supply chain leverage

Speed of Delivery

Project Management

Operations and Marketing Support

Risk Transfer

Track record of Successful delivery

Reduced tendering costs

The Framework can provide where required as part of the project deal:

Feasibility studies and business planning

Design management

Design services

Construction

Sourcing of and provision of Private financing option

Marketing, Branding and Sales Development.

Provision of Equipment and Services such as:

Sales and marketing management to include

Impact sales teams

Marketing campaign

Brand development

Staff Training

Digital Marketing

Mystery shopping

Equipment:

Under the Framework Leisure Operators may purchase leisure equipment:

Health and Fitness Equipment

Play, Climbing, Toning Equipment

Office and Leisure furniture

Drowning detection

IT solutions

Signage

Food and Beverages.

In terms of DLL expectations from its Partner DLL is seeking:

a. To pro-actively and robustly manage the Framework delivery,

b. Marketing, Promoting and Developing the Framework, ensuring that the success of the Framework is progressive and that clear marketing strategies and objectives are agreed, delivered, and beaten.

c. Liaise with DLL on a regular basis to develop the Framework, reporting on Project Progress.

d. Pro-actively market the framework and seek development and project delivery opportunities, promoting DLL and the framework.

e. Service an income back to DLL through its framework management processes; and

f. Manage client engagement through the term of the Framework, through construction and beyond into the defect period. To act as employer in relation to any construction project on behalf of the Client and therefore managed at practical completion, and through the defects liability period and beyond to ensure the quality of the build, and framework services.

For the Project Client:

g. Providing a procurement strategy for the client project which gives the client cost certainty before they commit to proceeding with the development and enter into contract.

h. Developing client designs working as necessary with an appropriate design team;

i. Sourcing and arranging finance or funding packages as necessary for the Clients project;

j. Taking the risk of the Client Project, site investigations and surveys until such a time that the client has achieved cost certainty, and is in a position to enter into contract;

k. Project Managing the Project on behalf of the Client until final handover;

l. Act as the Employer under the build contract and take some of the risk of the Project until Practical Completion, and provide customer support to the Client even after the achievement of Practical Completion chasing rectification of defects and any other issues.

m. Support the client on the long-term strategic planning of the facility and wider leisure provision to ensure a viable and sustainable facility is developed and managed.

n. The ability to enable the client to develop a business model, giving consideration to the wider community and the provisions that are already available within the area.

o. Liaise with DLL on a regular basis to develop the Framework, report on Project Progress.

p. Pro-actively market the framework and seek development and project delivery opportunities, promoting DLL and the framework above any other.

q. Collaborate and transparently service an income back to DLL throughout its framework management processes.

II.2.5) Award criteria

Criteria below:

Quality criterion: Price / Weighting: 25

Quality criterion: Quality criteria, as listed in the procurement documents / Weighting: 75

Price / Weighting:  See documents

II.2.6) Estimated value

Value excluding VAT: 2 000 000 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/02/2022

End: 31/01/2026

This contract is subject to renewal: Yes

Description of renewals:

The Framework is to be renewed every 4 years subject to any extensions permitted and client DLL demand.

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:

Objective criteria for choosing the limited number of candidates is as set out in the procurement documents

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: Yes

Description of options:

Variants will be accepted where they demonstrate additional benefit to DLL.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

For assistance on the process on Sell2Wales, please contact -

- Help and Resources - https://www.sell2wales.gov.wales/helpandresources

- FAQ’s - https://www.sell2wales.gov.wales/sitehelp/help_faq.aspx

For further information, please contact Andy Moreland (andy.moreland@denbighshireleisure.co.uk)

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Selection Criteria as set out in the procurement documents

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

List and brief description of selection criteria:

Selection criteria as stated in the procurement documents but in order for DLL to consider any tender bids the potential contractor needs to demonstrate that they have the technical ability, the track record of having delivered leisure development projects within the last 5 years as a lead development partner which consists of design, construction, sales and marketing support and, income share. The Lead development partner must demonstrate that they have actually delivered the above scope in their own right or as part of a lead consortia, and not simply a sub-contractor on similar projects.


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As set out in the procurement documents.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Competitive dialogue

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with a single operator.

Justification for any framework agreement duration exceeding 4 years: The Framework is for an initial period of 4 years with a discretion to extend for up to a further 2 years. This is believed to be required in order to ensure that the Framework can continue to operate where there have been any complications preventing the re-marketing of the Framework in 2026.

IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2021/S 000-011246

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 12/08/2021

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 12/08/2021

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

CY

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

Further notices may be published in 2025 - 2026

VI.3) Additional information

Denbighshire Leisure Limited are again excited to be engaging with the market with this opportunity. This is an opportunity for a potential development partner to work with Denbighshire Leisure Limited in elevating this next iteration of the Framework to even greater heights than the previous two iterations. It is hoped this opportunity will generate interest within the Market as it is an exciting opportunity.

The previous iterations of the Framework to date have been hugely successful and past projects can be viewed on the current iterations of the Frameworks website (https://leisureframework.co.uk/case-studies/). Bidders that wish to ask any questions around potentially bidding for the Framework, or to express an interest in the Framework, should contact Andy Moreland on andy.moreland@denbighshireleisure.co.uk and detail their questions, or their experience in dealing with clients as outlined in the short description. This will enable potential bidders to determine whether they want to proceed with their bid.

Please also note that DLL are looking for one partner to deliver or manage the delivery of all aspects of the Framework, they are not seeking expressions of interest from organisations who can only deliver one aspect of the services e.g. design only, construct only, finance only etc.

This PIN notice is being released to give potential bidders an opportunity to express initial interest in the Framework. It is to provide early engagement with the market and not designed as part of the overarching procurement strategy. All documents relating to the procurement will be issued with the Contract Notice.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=112303.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Award date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Sell2Wales portal (www.sell2wales.gov.wales) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Under the terms of this Contract the successful candidate will be required to deliver community benefits in support of the Welsh Government’s Act of 2015

(WA Ref:112303)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

Denbighshire Leisure Limited

8-11 Trem Y Dyffryn, Colomendy Industrial Estate

Denbigh

LL16 5TX

UK

E-mail: andy.moreland@denbighshireleisure.co.uk

VI.4.2) Body responsible for mediation procedures

The High Court of England and Wales

Cardiff

DX 99500

UK

Internet address(es)

URL: https://www.gov.uk/government/organisations/hm-courts-and-tribunals-service/about/complaints-procedure

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

DLL will incorporate a minimum 10 calendar day standstill period at the point that an award decision is communicated to Bidders. The award decision notice will specify the criteria for the award of the contract/framework agreement, the reason for the decision, including the characteristics and relative advantages, the name and score of the successful tender; and sill specify when the standstill period is expected to end or the date before which DLL will not conclude the contract/framework agreement. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts (Amendment) Regulations 2009 provide for aggrieved parties who have been harmed or at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

Any such action must be brought promptly within 30 days.

The court may award the setting aside of the award decision or may order DLL to amend any document and may award damages. If a framework agreement has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages. The time limit for seeking such a declaration is generally 30 days from notification of the award.

VI.4.4) Service from which information about the review procedure may be obtained

Denbighshire Leisure Limited

8-11 Trem Y Dyffryn, Colomendy Industrial Estate

Denbigh

LL16 5TX

UK

E-mail: andy.moreland@denbighshireleisure.co.uk

VI.5) Date of dispatch of this notice

13/07/2021

Coding

Commodity categories

ID Title Parent category
45212400 Accommodation and restaurant buildings Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
79340000 Advertising and marketing services Market and economic research; polling and statistics
79341000 Advertising services Advertising and marketing services
71200000 Architectural and related services Architectural, construction, engineering and inspection services
71240000 Architectural, engineering and planning services Architectural and related services
71250000 Architectural, engineering and surveying services Architectural and related services
45212321 Auditorium construction work Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
37430000 Boxing equipment Sports goods and equipment
79410000 Business and management consultancy services Business and management consultancy and related services
45212423 Cafeteria construction work Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
45212422 Canteen construction work Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
45212150 Cinema construction work Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
30200000 Computer equipment and supplies Office and computing machinery, equipment and supplies except furniture and software packages
45212300 Construction work for art and cultural buildings Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
45212320 Construction work for buildings relating to artistic performances Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
45212000 Construction work for buildings relating to leisure, sports, culture, lodging and restaurants Building construction work
45212410 Construction work for lodging buildings Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
45212420 Construction work for restaurants and similar facilities Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
45212212 Construction work for swimming pool Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
45212221 Construction work in connection with structures for sports ground Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
45212100 Construction work of leisure facilities Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
66122000 Corporate finance and venture capital services Investment banking services and related services
79342320 Customer-care services Marketing services
71241000 Feasibility study, advisory service, analysis Architectural, engineering and planning services
66000000 Financial and insurance services Finance and Related Services
37440000 Fitness equipments Sports goods and equipment
37470000 Golf and bowling equipments Sports goods and equipment
45212222 Gymnasium construction work Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
37420000 Gymnasium equipment Sports goods and equipment
45212211 Ice rink construction work Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
48100000 Industry specific software package Software package and information systems
45212230 Installation of changing rooms Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
51100000 Installation services of electrical and mechanical equipment Installation services (except software)
66120000 Investment banking services and related services Banking and investment services
45212500 Kitchen or restaurant conversion Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
71420000 Landscape architectural services Urban planning and landscape architectural services
45112711 Landscaping work for parks Excavating and earthmoving work
45212110 Leisure centre construction work Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
37416000 Leisure equipment Outdoor sports equipment
45212330 Library construction work Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
37480000 Machinery or apparatus for leisure equipment Sports goods and equipment
79342000 Marketing services Advertising and marketing services
45211350 Multi-functional buildings construction work Construction work for multi-dwelling buildings and individual houses
45212331 Multimedia library construction work Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
45212220 Multi-purpose sports facilities construction work Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
30100000 Office machinery, equipment and supplies except computers, printers and furniture Office and computing machinery, equipment and supplies except furniture and software packages
37410000 Outdoor sports equipment Sports goods and equipment
45212600 Pavilion construction work Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
45212172 Recreation centre construction work Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
45212140 Recreation installation Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
73000000 Research and development services and related consultancy services Research and Development
45212421 Restaurant construction work Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
45212210 Single-purpose sports facilities construction work Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
45212213 Sport markings works Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
92620000 Sport-related services Sporting services
92610000 Sports facilities operation services Sporting services
37400000 Sports goods and equipment Musical instruments, sport goods, games, toys, handicraft, art materials and accessories
45212225 Sports hall construction work Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
45212224 Stadium construction work Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
80511000 Staff training services Specialist training services
37460000 Target and table games and equipments Sports goods and equipment
45212322 Theatre construction work Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
45212180 Ticket offices construction work Construction work for buildings relating to leisure, sports, culture, lodging and restaurants

Delivery locations

ID Description
1017 Bridgend and Neath Port Talbot
1022 Cardiff and Vale of Glamorgan
1015 Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013 Conwy and Denbighshire
1020 East Wales
1023 Flintshire and Wrexham
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012 Gwynedd
1011 Isle of Anglesey
1021 Monmouthshire and Newport
1024 Powys
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018 Swansea
100 UK - All
1000 WALES
1010 West Wales and The Valleys

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
20 May 2021
Notice type:
01 Prior Information Notice (PIN)
Authority name:
Denbighshire Leisure Ltd
Publication date:
13 July 2021
Deadline date:
12 August 2021 00:00
Notice type:
02 Contract Notice
Authority name:
Denbighshire Leisure Ltd
Publication date:
20 October 2021
Deadline date:
18 January 2022 00:00
Notice type:
Stage 2
Authority name:
Denbighshire Leisure Ltd
Publication date:
06 April 2022
Notice type:
03 Contract Award Notice - Successful Supplier(s)
Authority name:
Denbighshire Leisure Ltd
Publication date:
18 December 2023
Notice type:
20 Modification Notice
Authority name:
Denbighshire Leisure Ltd

About the buyer

Main contact:
andy.moreland@denbighshireleisure.co.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

docx
docx75.38 KB
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docx
docx284.81 KB
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docx
docx202.52 KB
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pdf
pdf635.96 KB
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Replaced documents

There are no previous versions of these documents.

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