Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Denbighshire County Council
Wynnstay Road
Ruthin
LL15 1YN
UK
Contact person: Gary Major
Telephone: +44 1824712225
E-mail: gary.major@denbighshire.gov.uk
NUTS: UKL13
Internet address(es)
Main address: https://www.denbighshire.gov.uk/en/home.aspx
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0280
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Families First Recommissioning
Reference number: FFR2023
II.1.2) Main CPV code
85300000
II.1.3) Type of contract
Services
II.1.4) Short description
Denbighshire County Council's Integrated Families First / Flying Start programme invites submissions to deliver a reconfigured portfolio of Families First commissioned services which will ensure support for families in the areas of Mental Health & Wellbeing (separate provision for Children, Young People and Adults), Additional Needs, Domestic Abuse and Family Relationships.
II.1.5) Estimated total value
Value excluding VAT:
1 828 180.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lot 1 - Mental Health & Wellbeing (Children)
Lot 2 - Mental Health & Wellbeing (Young People)
Lot 3 - Mental Health & Wellbeing (Adults)
Lot 4 - Additional Needs
Lot 5 - Domestic Abuse
Lot 6 - Family Relationships
II.2) Description
Lot No: 1
II.2.1) Title
Mental Health & Wellbeing (Children)
II.2.2) Additional CPV code(s)
85300000
II.2.3) Place of performance
NUTS code:
UKL13
Main site or place of performance:
Denbighshire
II.2.4) Description of the procurement
A support project to work with individual children and improve their mental & emotional health and wellbeing, as part of a whole family approach coordinated by our Team Around the Family (TAF). Support will link with wider services.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 80%
Price
/ Weighting:
20%
II.2.6) Estimated value
Value excluding VAT:
164 536.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
02/01/2024
End:
31/03/2026
This contract is subject to renewal: Yes
Description of renewals:
Options to extend for a further two years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Mental Health & Wellbeing (Young People)
II.2.2) Additional CPV code(s)
85300000
II.2.3) Place of performance
NUTS code:
UKL13
Main site or place of performance:
Denbighshire
II.2.4) Description of the procurement
A support project to work with individual young people and improve their mental & emotional health, wellbeing and welfare, as part of a whole family approach coordinated by our Team Around the Family (TAF). Support will link with wider services.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 80%
Price
/ Weighting:
20%
II.2.6) Estimated value
Value excluding VAT:
319 394.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
02/01/2024
End:
31/03/2026
This contract is subject to renewal: Yes
Description of renewals:
Options to extend for a further two years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Mental Health & Wellbeing (Adults)
II.2.2) Additional CPV code(s)
85300000
II.2.3) Place of performance
NUTS code:
UKL13
Main site or place of performance:
Denbighshire
II.2.4) Description of the procurement
A support project to work with individual adults and improve their mental & emotional health and wellbeing, as part of a whole family approach coordinated by our Team Around the Family (TAF). Support will link with wider services.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 80%
Price
/ Weighting:
20%
II.2.6) Estimated value
Value excluding VAT:
164 536.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
02/01/2024
End:
31/03/2026
This contract is subject to renewal: Yes
Description of renewals:
Options to extend for a further two years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Additional Needs
II.2.2) Additional CPV code(s)
85300000
II.2.3) Place of performance
NUTS code:
UKL13
Main site or place of performance:
Denbighshire
II.2.4) Description of the procurement
Support for families with needs relating to, for example: Autism Spectrum Condition and similar conditions; Attention Deficit Hyperactivity Disorder; Learning Disabilities; Mental Health conditions; Physical Disabilities, Chronic Illness. The service will employ a social model of disability.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 80&
Price
/ Weighting:
20%
II.2.6) Estimated value
Value excluding VAT:
164 536.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
02/01/2024
End:
31/03/2026
This contract is subject to renewal: Yes
Description of renewals:
Options to extend for a further two years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Domestic Abuse
II.2.2) Additional CPV code(s)
85300000
II.2.3) Place of performance
NUTS code:
UKL13
Main site or place of performance:
Denbighshire
II.2.4) Description of the procurement
A Children and Young People’s worker to support children who have witnessed domestic abuse, or for young people who are/have been in an abusive relationship. Support will include emotional support, interventions, safety planning, healthy relationship work, and coping strategies.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 80%
Price
/ Weighting:
20%
II.2.6) Estimated value
Value excluding VAT:
77 429.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
02/01/2024
End:
31/03/2026
This contract is subject to renewal: Yes
Description of renewals:
Options to extend for a further two years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Family Relationships
II.2.2) Additional CPV code(s)
85300000
II.2.3) Place of performance
NUTS code:
UKL13
Main site or place of performance:
Denbighshire
II.2.4) Description of the procurement
Support for families to resolve conflicts by promoting resilience, building on strengths, and empowering them to use their own assets and resources. The project will use a variety of approaches.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 80%
Price
/ Weighting:
20%
II.2.6) Estimated value
Value excluding VAT:
77 429.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
02/01/2024
End:
31/03/2026
This contract is subject to renewal: Yes
Description of renewals:
Options to extend for a further two years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Selection criteria as stated in the procurement documents
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
01/09/2023
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
01/09/2023
Local time: 15:00
Place:
Electronic tender via Proactis.
Information about authorised persons and opening procedure:
Electronic tender via Proactis.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
1. Log in to PROACTIS at https://supplierlive.proactisp2p.com
2. If you are already registered on the Proactis portal please Login and start at Step 14 if not go to STEP 3
3. Click “Sign Up” button at the bottom of the window
4. Enter your Organisation Name, address and Primary Contact Details. You will need to create the Organisation ID and User
Name. If you have a generic email address for your organisation e.g. tenders@xxx.co.uk then please use this as the primary contact email
address.
5. Please note the Organisation ID and User Name, then click “Register”
6. You will receive an email asking you to “Click here to activate your account”. This takes you to Enter Organisation Details.
7. Please enter the information requested, click the “>” on the screen and follow the instructions ensuring that you enter all applicable details.
8. In the Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice.
Please ensure that the selected codes are relevant to your business to ensure that you get notification of opportunities that are of interest.
9. In the Buyers screen please select Denbighshire County Council (you may register with other organisations if you wish)
10. In the Primary Contact Details screen please ensure that all information is complete. (Please see note 4 above)
11. Accept the Terms and Conditions and then click “>”. This takes you to the Welcome window.
12. In the Finish screen please enter a new password and note all your Login details for future reference.
13. Now click “Complete Registration” and you will enter the Supplier Network page.
14. On the centre of the screen click “Opportunities”. This will take you to the list of current opportunities available to you.
15. Click the “>” that relates to this notice, this will take you into the PQQ or Tender Request and click “Register Interest”. Note there may be several opportunities that appear on this screen, please ensure that you select the correct one.
16. In the “Your Opportunities” screen please note the closing time and date for completion of the relevant project. Please review the
“Items” tab (Tender stage only) and the Documents tab (PQQ and Tender stages) as there will be information relating to the project held
here. The Documents are accessed by clicking the down arrow underneath the General tab. Please ensure that you download all documents to your PC as you will be required to complete and upload some of them as part of your submission. There are instructions on how to complete your submission in the Guidance for Bidders document.
17. You can now either create your response”, or “Decline” this opportunity
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Recruitment of staff and volunteers from disadvantaged and vulnerable groups including long-term unemployed and economically inactive people.
Provision of training.
(WA Ref:133487)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
31/07/2023