Modification notice
Modification of a contract/concession during its term
Section I: Contracting
entity
I.1) Name and addresses
NHS Wales Shared Services Partnership
Procurement Department, Cardiff and Vale University Local Health Board, Woodlands House, 2nd Floor, Maes-Y-Coed Road
Cardiff
CF14 4HH
UK
Telephone: +44 02921501375
E-mail: emma.lane@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://www.procurement.wales.nhs.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Partner to Keep Our Patients Safe and Well Next Winter
Reference number: CAV-STA-PROJECT
II.1.2) Main CPV code
72222300
II.1.3) Type of contract
Services
II.2) Description
II.2.2) Additional CPV code(s)
72222300
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
NHS Wales Shared Services Partnership, on behalf of Cardiff and Vale University Local Health Board wish to inform the market that they intend to award a primary three year contract with option to extend for up to a further twenty four months for a Partner to Keep Our Patients Safe and Well Next Winter.
II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 60
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 160-394845
Section V: Award of contract/concession
Contract No: CAV-STA-PROJECT
Title: Partner to Keep Our Patients Safe and Well Next Winter
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
04/07/2019
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor/concessionaire
Lightfoot Solutions
Richmond House, Oldbury
Bracknell
RG12 8TQ
UK
Telephone: +44 01344350428
NUTS: UKJ11
The contractor/concessionaire is an SME:
No
V.2.4) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot:
/concession: 4 482 000.00
GBP
Section VI: Complementary information
VI.3) Additional information
Lightfoot has become the Health Board’s partner in developing and supporting scaling change through the use of data in a single exclusive platform which provides a unique offering which is detailed as follows;
1. Lightfoot has extensive technical experience in linking together health system datasets from many different sources to provide a timeseries flow view of the patient journey through the whole health system. This automatically refreshes daily for operational use and would take most organisations many months/years to build this facility/capability.
2. Unique Statistical Process Control (SPC) insights from signalsfromnoise (sfn):
a. The SPC visualisation of data is different from traditional reporting tools and is the only operational enterprise-wide platform automatically generating and distributing SPC charts and visualised views of cross system patient journeys.
b. The charts have a unique capability, in that they can provide trended and cyclical views of data which also include predictive analytics.
c. This allows SPC views of patient flow across departments, organisations and multiple organisations, in one single environment, with a live drill down capability to answer any questions across all of the data sets. This is patented in North America and applied for in Europe.
3. Common analytical platform to Canterbury District Health Board: The HB have developed a learning alliance with Canterbury DHB NZ using Lightfoot’s sfn system, enabling comparison analytics between the different systems, departments, patient journeys and clinical cohorts to inform best practice and opportunities for improvement.
4. Live drilldown and clinical challenge: During playback workshops sfn’s instant drilldown capability allows clinicians to ask and answer live “why” questions without the need for further report writing.
5. Live initiative monitoring: The sfn platform is updated with frequent uploads of data allowing it to become the HB’s initiative, monitoring and tracking tool.
6. Outcomes and Quality and Safety Frameworks: The sfn platform provides the option to link to a Canterbury-style outcomes framework in order to connect the HB’s strategic vision to patient outcomes.
The recent delivery workstreams have enabled the HB to test and experience in a live operational application sfn and the implementation methodology, and would now like to take this wider than the initial work. Due to this requirement and the uniqueness of the platform, a three to five year partnership is necessary to give the Health Board the time to continue to develop and embed the approach, grow the capability and capacity, so that we can sustain this in the long term.
In addition, there are a number of implications on the Health Board in regards to time, resource and finances if a contract could not be agreed with Lightfoot, these are;
1. Lightfoot’s system and data is their intellectual property and as such, this would not be transferable.
2. The organisation implication in the reinvestment of HB resources to implement this live system again would be highly significant and detrimental to clinical time and would seriously impact the project progress.
3. Financial investment by the HB has been agreed, however, costs would significantly increase if implementation had to be re-engineered.
(WA Ref:142936)
VI.4) Procedures for review
VI.4.1) Review body
High Court Royal Courts of Justice
The Strand
London
WC2A 2LL
UK
Internet address(es)
URL: http://www.procurement.wales.nhs.uk
VI.5) Date of dispatch of this notice
11/07/2024
Section VII: Modifications to the contract/concession
VII.1) Description of the procurement after the modifications
VII.1.1) Main CPV code
72222300
VII.1.2) Additional CPV code(s)
VII.1.3) Place of performance
NUTS code:
UKL22
VII.1.4) Description of the procurement
NHS Wales Shared Services Partnership who are hosted by Velindre NHS Trust acting on behalf of Cardiff and Vale University Health Board who wish to inform the market that they are extending the contract for 12 months.
VII.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 12
VII.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the procurement: 4 419 882.08 GBP
The contract/concession has been awarded to a group of economic operators:
No
VII.1.7) Name and address of the contractor/concessionaire
Lightfoot Solutions
Richmond House, Oldbury
Bracknell
RG128TQ
UK
NUTS: UKJ11
The contractor/concessionaire is an SME:
No
VII.2) Information about modifications
VII.2.1) Description of the modifications
No changes to the delivery of the service, however, the Health Board require a 12 month extension to the contract.
VII.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
The Health Board are anticipating that they will be self sufficient following the end of the 12 months extension. Based on this, re-procurement for the next 12 months would cause substantial cost both in terms of monetary value and staff resource as there would need to be considerable technical resource deployed if another company could indeed provide an immediate comparable platform alternative alongside high training considerations.
VII.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)
Value excluding VAT: 4 004 090.00 Currency: GBP
Total contract value after the modifications
Value excluding VAT: 4 419 882.00 Currency: GBP