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02 Contract Notice

ITAM

  • First published: 26 July 2024
  • Last modified: 11 October 2024

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-kuma6s-143318
Published by:
Cardiff University
Authority ID:
AA0258
Publication date:
26 July 2024
Deadline date:
10 October 2024
Notice type:
02 Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

Cardiff University is seeking to procure an IT Asset Management (ITAM) toolset to enable effective IT asset monitoring and management. This will ensure that we are making best use of our assets throughout their lifecycle. The information that the toolset will return will also be used as an information source for securing assets. It is anticipated that there will be a financial and environmental sustainability benefit through re-use and re-deployment of IT assets, achieved via an ITAM toolset that enables lifecycle management of hardware and software assets. The bidder shall provide a toolset that is delivered as Software as a Service (SaaS). CPV: 48000000, 48000000, 48100000, 48430000, 48517000.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Cardiff University

30-36 Newport Road

Cardiff

CF24 0DE

UK

Contact person: Anthony Hale

E-mail: halea3@cardiff.ac.uk

NUTS: UKL

Internet address(es)

Main address: http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0258

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://in-tendhost.co.uk/cardiffuniversity/aspx/Home


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://in-tendhost.co.uk/cardiffuniversity/aspx/Home


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://in-tendhost.co.uk/cardiffuniversity/aspx/Home


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

ITAM

Reference number: CU.1650.TH

II.1.2) Main CPV code

48000000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

Cardiff University is seeking to procure an IT Asset Management (ITAM) toolset to enable effective IT asset monitoring and management. This will ensure that we are making best use of our assets throughout their lifecycle. The information that the toolset will return will also be used as an information source for securing assets. It is anticipated that there will be a financial and environmental sustainability benefit through re-use and re-deployment of IT assets, achieved via an ITAM toolset that enables lifecycle management of hardware and software assets. The bidder shall provide a toolset that is delivered as Software as a Service (SaaS).

II.1.5) Estimated total value

Value excluding VAT: 200 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

48000000

48100000

48430000

48517000

II.2.3) Place of performance

NUTS code:

UKL22

II.2.4) Description of the procurement

Cardiff University is seeking to procure an IT Asset Management (ITAM) toolset to enable effective IT asset monitoring and management. This will ensure that we are making best use of our assets throughout their lifecycle. The information that the toolset will return will also be used as an information source for securing assets. It is anticipated that there will be a financial and environmental sustainability benefit through re-use and re-deployment of IT assets, achieved via an ITAM toolset that enables lifecycle management of hardware and software assets. The bidder shall provide a toolset that is delivered as Software as a Service (SaaS).

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

Optional Twelve month extension

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 27/08/2024

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

CY

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 27/08/2024

Local time: 12:00

Place:

Online

Information about authorised persons and opening procedure:

Electronic Tenders will be opened by Anthony Hale

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

2027/2028 Depending on whether extension option is exercised

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Cardiff University has an environmental management system which is certified to ISO 14001. It also commits to achieve Scope 3 carbon net zero by, or preferably before, 2050.

The tenderer should supply evidence that they have an independently audited, organisation-wide environmental management system certified to ISO 14001 or EMAS that includes energy management.

(WA Ref:143318)

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

UK

Telephone: +44 2079477501

VI.5) Date of dispatch of this notice

26/07/2024

Coding

Commodity categories

ID Title Parent category
48100000 Industry specific software package Software package and information systems
48430000 Inventory management software package Business transaction and personal business software package
48517000 IT software package Communication software package
48000000 Software package and information systems Computer and Related Services

Delivery locations

ID Description
1022 Cardiff and Vale of Glamorgan

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
26 July 2024
Deadline date:
10 October 2024 00:00
Notice type:
02 Contract Notice
Authority name:
Cardiff University
Publication date:
11 October 2024
Notice type:
03 Contract Award Notice - Incomplete Procedure
Authority name:
Cardiff University

About the buyer

Main contact:
halea3@cardiff.ac.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
11/10/2024 15:18
Notice Cancelled
This notice has been cancelled. The original deadline date of 27/08/2024 is no longer applicable.

Two compliant bids were received but neither would be suitable for our requirements.

0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.