Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Powys County Council
County Hall
Llandrindod Wells
LD1 5LG
UK
Telephone: +44 1597826000
E-mail: commercialservices@powys.gov.uk
NUTS: UKL24
Internet address(es)
Main address: https://www.powys.gov.uk/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0354
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/web/login.shtml
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Fire Door Inspections, Remedials and Replacements across the County of Powys
Reference number: itt_97958
II.1.2) Main CPV code
71000000
II.1.3) Type of contract
Services
II.1.4) Short description
The Council is seeking to engage suitably experienced and competent Contractors, in the context of increased financial pressures, to carry out Fire Door Inspections, Remedials and Replacements for Housing and Property assets across the County of Powys.
The Council’s aim is to award an individual contract for each lot.
Lots for the Tender are as follows;
- Lot 1 – North
- Lot 2 – South
Tenderers are able to submit a Tender for either Lot or both Lots. If bidding for both Lots Tenderers must have the capacity to undertake both Contracts simultaneously if successful in both Lots and must provide evidence of this in their Tender Response.
Tenderers should note that each Lot will be evaluated and awarded separately.
II.1.5) Estimated total value
Value excluding VAT:
1 800 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
North Powys - Fire Door Inspections, Remedials and Replacements
II.2.2) Additional CPV code(s)
71000000
44221220
44221000
44221200
44221210
44221211
44221212
44221213
71315400
71631000
71631300
II.2.3) Place of performance
NUTS code:
UKL24
II.2.4) Description of the procurement
The Council is seeking to engage suitably experienced and competent Contractors, in the context of increased financial pressures, to carry out Fire Door Inspections, Remedials and Replacements for Housing and Property assets across North Powys.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for up to 24 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
South Powys - Fire Door Inspections, Remedials and Replacements
II.2.2) Additional CPV code(s)
71000000
44221220
44221000
44221200
44221210
44221211
44221212
44221213
71315400
71631000
71631300
II.2.3) Place of performance
NUTS code:
UKL24
II.2.4) Description of the procurement
The Council is seeking to engage suitably experienced and competent Contractors, in the context of increased financial pressures, to carry out Fire Door Inspections, Remedials and Replacements for Housing and Property assets across the South Powys.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for up to 24 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
List and brief description of selection criteria:
It is a Minimum Requirement that Bidders:
Are a third (3rd) Party accredited installer under a registered UKAS Fire Door Accreditation scheme.
Are Constructionline Silver registered (or equivalent), with work categories relevant to the subject matter of the contract.
Are registered with a Safety Schemes in Procurement (SSiP) accredited scheme.
Employees must have a valid Disclosure and Barring Service (DBS) checks at the time of Contract mobilisation and throughout the Contract Period. Contractors must comply fully with the Council’s DBS Policy.
Have demonstrable experience of delivering contract(s) of a similar nature.
Provide copies of full audited accounts, including profit and loss accounts and balance sheet, for the most recently completed financial year. The accounts will be analysed in accordance with instruction provided in the Financial Analysis Information document included within the tender documentation.
Have or agree to put in place by contract start insurances to the following levels:
Public & Product Liability Insurance - 5,000,000 GBP;
Employer’s Liability Insurance - 5,000,000 GBP
Accept the terms and conditions contained within the tender documentation.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As per the procurement documents.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/07/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
03/07/2023
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
2 to 4 years
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Instructions for Suppliers – Registration on eTenderwales -
Powys County Council will be conducting this tender through the Value Wales e-Tendering portal. This
can be found at https://etenderwales.bravosolution.co.uk/home.html, all information may be downloaded and returned
through this channel.
Internet address(es): http://etenderwales.bravosolution.co.uk
Suppliers Instructions How to Express Interest in this Tender
1. Register your company on the eTenderwales portal (this is only required once)
- Browse to the eSourcing Portal: https://etenderwales.bravosolution.co.uk/home.html
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
5.1
- Click the “Open Access ITTs” link.
- Click on the relevant ITT to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the ITT into your “My ITTs” page. (This is a secure area reserved for your projects only)
- Click on the ITT code, you can now access any attachments by clicking the “Settings and Buyer
Attachments” in the “Actions” box
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the ITT
- There may be a mixture of online & offline actions for you to perform (there is detailed online help
available)
If you require any further assistance use the online help, or the eTendering Helpdesk is available Mon –
Fri (8am – 6pm) on:
- Phone: 0800 069 8634
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=131921
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
As per the procurement documents.
(WA Ref:131921)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
02/06/2023