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02 Contract Notice

Framework Agreement for Network Technology, Supply and Services, Maintenance and Support

  • First published: 21 June 2023
  • Last modified: 21 June 2023

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-kuma6s-132315
Published by:
Denbighshire County Council
Authority ID:
AA0280
Publication date:
21 June 2023
Deadline date:
24 July 2023
Notice type:
02 Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
Yes

Abstract

The aim of this project is to award a framework agreement for the procurement and support of new and existing Data Network and Security Infrastructure utilised by Denbighshire and Flintshire County Councils. The Authorities IT Departments all provide business systems separately to their own individual organisation; however, each authority deploys similar IT systems that support these applications based on Cisco Technologies. This framework is to support each authority to procure hardware and software and professional services to support both the existing infrastructure and new and emerging technologies and strategies that each may develop. CPV: 72700000, 72000000, 50312000, 32412000, 32429000, 50334110, 32420000, 48210000, 48214000, 72511000.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Denbighshire County Council

Wynnstay Road

Ruthin

LL15 1YN

UK

Telephone: +44 1824712194

E-mail: procurement@denbighshire.gov.uk

NUTS: UKL13

Internet address(es)

Main address: https://www.denbighshire.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0280

I.1) Name and addresses

Flintshire County Council

County Hall, Mold

Flintshire

CH7 6NA

UK

Telephone: +44 1824712194

E-mail: procurement@denbighshire.gov.uk

NUTS: UKL23

Internet address(es)

Main address: https://www.flintshire.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0419

I.2) Joint procurement

The contract involves joint procurement

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://supplierlive.proactisp2p.com/Account/Login


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://supplierlive.proactisp2p.com/Account/Login


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://supplierlive.proactisp2p.com/Account/Login


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Framework Agreement for Network Technology, Supply and Services, Maintenance and Support

II.1.2) Main CPV code

72700000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The aim of this project is to award a framework agreement for the procurement and support of new and existing Data Network and Security Infrastructure utilised by Denbighshire and Flintshire County Councils. The Authorities IT Departments all provide business systems separately to their own individual organisation; however, each authority deploys similar IT systems that support these applications based on Cisco Technologies. This framework is to support each authority to procure hardware and software and professional services to support both the existing infrastructure and new and emerging technologies and strategies that each may develop.

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Network Technology Supply and Services

II.2.2) Additional CPV code(s)

72000000

II.2.3) Place of performance

NUTS code:

UKL23

UKL13


Main site or place of performance:

Denbighshire and Flintshire

II.2.4) Description of the procurement

Lot 1 is to allow each authority to:

-Procure new technologies

-Maintain their existing Data Network Infrastructure

-Procure enhancements to existing technologies

-Procure software in terms of Operating systems and IT management/support

-Procure services to help deploy new and existing technologies

-Provide technical briefings on new and emerging technologies

-Procure Cloud services as and when required

-Procure Cyber Security products and services when required

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

The framework agreement will be awarded for 36 months with the option to extend for a further 12 months (maximum duration of 48 months.

Depending on the success of the Framework Agreement we may renew

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Network Technology Maintenance and Support

II.2.2) Additional CPV code(s)

50312000

II.2.3) Place of performance

NUTS code:

UKL13

UKL23


Main site or place of performance:

Flintshire and Denbighshire

II.2.4) Description of the procurement

Lot 2 is to allow each authority to:

-Maintain their existing Data and Security Network Infrastructure

-Procure software in terms of Operating systems and IT management/support

-Procure services to help support existing and new technologies

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

The framework agreement will be awarded for 36 months with the option to extend for a further 12 months (maximum duration of 48 months.

Depending on the success of the Framework Agreement we may renew

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Voice Network Technology Supply, Maintenance and Support

II.2.2) Additional CPV code(s)

32412000

32429000

50334110

II.2.3) Place of performance

NUTS code:

UKL13


Main site or place of performance:

Denbighshire only

II.2.4) Description of the procurement

Lot 3 is to allow Denbighshire County Council to:

-Procure new technologies

-Maintain their existing Voice Network Infrastructure

-Procure enhancements to existing technologies

-Procure software in terms of Operating systems and IT management/support

-Procure services to help deploy new and existing Voice technologies

-Provide technical briefings on new and emerging technologies

-Procure Cloud services as and when required

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

The framework agreement will be awarded for 36 months with the option to extend for a further 12 months (maximum duration of 48 months.

Depending on the success of the Framework Agreement we may renew

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 4

II.2.1) Title

Supply of Network Hardware and Software

II.2.2) Additional CPV code(s)

32420000

48210000

48214000

72511000

II.2.3) Place of performance

NUTS code:

UKL23

UKL13


Main site or place of performance:

Denbighshire and Flintshire

II.2.4) Description of the procurement

Lot 4 is to allow each authority to:

-Procure new Hardware and Software to support the Council’s Data, Voice and Security Networks

-Procure Licensing relating to the use of Data, Voice and Security Network related software and services

-Procure Cloud services as and when required

-Procure Cyber Security products and services when required

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

The framework agreement will be awarded for 36 months with the option to extend for a further 12 months (maximum duration of 48 months.

Depending on the success of the Framework Agreement we may renew

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

All details are held within the procurement documentation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

All details are held within the procurement documentation

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 10

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 24/07/2023

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

CY

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 24/07/2023

Local time: 13:00

Place:

Electronically via PROACTIS

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

Depending on the success of this framework a notice for renewal will be published 6 months prior to framework end.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

1. Log in to PROACTIS at https://supplierlive.proactisp2p.com

2. If you are already registered on the Proactis portal please Login and start at Step 14 of these instructions if not go to STEP 3

3. Click the “Sign Up” button at the bottom of the window

4. Enter your correct Organisation Name, address and Primary Contact Details. You will need to create the Organisation ID and User

Name. If you have a generic email address for your organisation

e.g. tenders@xxx.co.uk then please use this as the primary contact email address.

5. Please make a note of the Organisation ID and User Name, then click “Register”

6. You will receive an email asking you to “Click here to activate your account”. This takes you to Enter Organisation Details.

7. Please enter the information requested, click the “>” on the screen and follow the instructions ensuring that you enter all applicable

details.

8. In the Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice.

Please ensure that the selected codes are relevant to your business to ensure that you get notification of opportunities that are of interest.

9. In the Buyers screen please select Denbighshire County Council (you may register with other organisations if you wish)

10. In the Primary Contact Details screen please ensure that all information is complete. (Please see note 4 above)

11. Accept the Terms and Conditions and then click “>”. This takes you to the Welcome window.

12. In the Finish screen please enter a new password and note all your Login details for future reference.

13. Now click “Complete Registration” and you will enter the Supplier Network page.

14. On the centre of the screen click “Opportunities”. This will take you to the list of current opportunities available to you.

15. Click the “>” that relates to this notice, this will take you into the PQQ or Tender Request and click “Register Interest”. Note there may be several opportunities that appear on this screen, please ensure that you select the correct one.

16. In the “Your Opportunities” screen please note the closing time and date for completion of the relevant project. Please review the

“Items” tab (Tender stage only) and the Documents tab (PQQ and Tender stages) as there will be information relating to the project held here. The Documents are accessed by clicking the down arrow

underneath the General tab. Please ensure that you download all documents to your PC as you will be required to complete and upload some of them as part of your submission. There are instructions on

how to complete your submission in the Guidance for Bidders document.

17. You can now either create your response”, or “Decline” this opportunity.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Details relating to Community Benefits are included in the procurement documentation.

(WA Ref:132315)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

UK

Telephone: +44 2079477501

VI.5) Date of dispatch of this notice

21/06/2023

Coding

Commodity categories

ID Title Parent category
32412000 Communications network Local area network
72700000 Computer network services IT services: consulting, software development, Internet and support
72000000 IT services: consulting, software development, Internet and support Computer and Related Services
50312000 Maintenance and repair of computer equipment Maintenance and repair of office machinery
32420000 Network equipment Networks
72511000 Network management software services Computer-related management services
48214000 Network operating system software package Networking software package
48210000 Networking software package Networking, Internet and intranet software package
32429000 Telephone network equipment Network equipment
50334110 Telephone network maintenance services Repair and maintenance services of line telephony and line telegraphy equipment

Delivery locations

ID Description
1013 Conwy and Denbighshire
1023 Flintshire and Wrexham

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
21 June 2023
Deadline date:
24 July 2023 00:00
Notice type:
02 Contract Notice
Authority name:
Denbighshire County Council
Publication date:
23 October 2023
Notice type:
03 Contract Award Notice - Successful Supplier(s)
Authority name:
Denbighshire County Council

About the buyer

Main contact:
procurement@denbighshire.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

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