Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Denbighshire County Council
Wynnstay Road
Ruthin
LL15 1YN
UK
Telephone: +44 1824712194
E-mail: procurement@denbighshire.gov.uk
NUTS: UKL13
Internet address(es)
Main address: https://www.denbighshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0280
I.1) Name and addresses
Flintshire County Council
County Hall, Mold
Flintshire
CH7 6NA
UK
Telephone: +44 1824712194
E-mail: procurement@denbighshire.gov.uk
NUTS: UKL23
Internet address(es)
Main address: https://www.flintshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0419
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/Account/Login
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://supplierlive.proactisp2p.com/Account/Login
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework Agreement for Network Technology, Supply and Services, Maintenance and Support
II.1.2) Main CPV code
72700000
II.1.3) Type of contract
Services
II.1.4) Short description
The aim of this project is to award a framework agreement for the procurement and support of new and existing Data Network and Security Infrastructure utilised by Denbighshire and Flintshire County Councils. The Authorities IT Departments all provide business systems separately to their own individual organisation; however, each authority deploys similar IT systems that support these applications based on Cisco Technologies. This framework is to support each authority to procure hardware and software and professional services to support both the existing infrastructure and new and emerging technologies and strategies that each may develop.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Network Technology Supply and Services
II.2.2) Additional CPV code(s)
72000000
II.2.3) Place of performance
NUTS code:
UKL23
UKL13
Main site or place of performance:
Denbighshire and Flintshire
II.2.4) Description of the procurement
Lot 1 is to allow each authority to:
-Procure new technologies
-Maintain their existing Data Network Infrastructure
-Procure enhancements to existing technologies
-Procure software in terms of Operating systems and IT management/support
-Procure services to help deploy new and existing technologies
-Provide technical briefings on new and emerging technologies
-Procure Cloud services as and when required
-Procure Cyber Security products and services when required
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The framework agreement will be awarded for 36 months with the option to extend for a further 12 months (maximum duration of 48 months.
Depending on the success of the Framework Agreement we may renew
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Network Technology Maintenance and Support
II.2.2) Additional CPV code(s)
50312000
II.2.3) Place of performance
NUTS code:
UKL13
UKL23
Main site or place of performance:
Flintshire and Denbighshire
II.2.4) Description of the procurement
Lot 2 is to allow each authority to:
-Maintain their existing Data and Security Network Infrastructure
-Procure software in terms of Operating systems and IT management/support
-Procure services to help support existing and new technologies
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The framework agreement will be awarded for 36 months with the option to extend for a further 12 months (maximum duration of 48 months.
Depending on the success of the Framework Agreement we may renew
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Voice Network Technology Supply, Maintenance and Support
II.2.2) Additional CPV code(s)
32412000
32429000
50334110
II.2.3) Place of performance
NUTS code:
UKL13
Main site or place of performance:
Denbighshire only
II.2.4) Description of the procurement
Lot 3 is to allow Denbighshire County Council to:
-Procure new technologies
-Maintain their existing Voice Network Infrastructure
-Procure enhancements to existing technologies
-Procure software in terms of Operating systems and IT management/support
-Procure services to help deploy new and existing Voice technologies
-Provide technical briefings on new and emerging technologies
-Procure Cloud services as and when required
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The framework agreement will be awarded for 36 months with the option to extend for a further 12 months (maximum duration of 48 months.
Depending on the success of the Framework Agreement we may renew
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Supply of Network Hardware and Software
II.2.2) Additional CPV code(s)
32420000
48210000
48214000
72511000
II.2.3) Place of performance
NUTS code:
UKL23
UKL13
Main site or place of performance:
Denbighshire and Flintshire
II.2.4) Description of the procurement
Lot 4 is to allow each authority to:
-Procure new Hardware and Software to support the Council’s Data, Voice and Security Networks
-Procure Licensing relating to the use of Data, Voice and Security Network related software and services
-Procure Cloud services as and when required
-Procure Cyber Security products and services when required
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The framework agreement will be awarded for 36 months with the option to extend for a further 12 months (maximum duration of 48 months.
Depending on the success of the Framework Agreement we may renew
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
All details are held within the procurement documentation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
All details are held within the procurement documentation
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 10
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/07/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
24/07/2023
Local time: 13:00
Place:
Electronically via PROACTIS
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Depending on the success of this framework a notice for renewal will be published 6 months prior to framework end.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
1. Log in to PROACTIS at https://supplierlive.proactisp2p.com
2. If you are already registered on the Proactis portal please Login and start at Step 14 of these instructions if not go to STEP 3
3. Click the “Sign Up” button at the bottom of the window
4. Enter your correct Organisation Name, address and Primary Contact Details. You will need to create the Organisation ID and User
Name. If you have a generic email address for your organisation
e.g. tenders@xxx.co.uk then please use this as the primary contact email address.
5. Please make a note of the Organisation ID and User Name, then click “Register”
6. You will receive an email asking you to “Click here to activate your account”. This takes you to Enter Organisation Details.
7. Please enter the information requested, click the “>” on the screen and follow the instructions ensuring that you enter all applicable
details.
8. In the Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice.
Please ensure that the selected codes are relevant to your business to ensure that you get notification of opportunities that are of interest.
9. In the Buyers screen please select Denbighshire County Council (you may register with other organisations if you wish)
10. In the Primary Contact Details screen please ensure that all information is complete. (Please see note 4 above)
11. Accept the Terms and Conditions and then click “>”. This takes you to the Welcome window.
12. In the Finish screen please enter a new password and note all your Login details for future reference.
13. Now click “Complete Registration” and you will enter the Supplier Network page.
14. On the centre of the screen click “Opportunities”. This will take you to the list of current opportunities available to you.
15. Click the “>” that relates to this notice, this will take you into the PQQ or Tender Request and click “Register Interest”. Note there may be several opportunities that appear on this screen, please ensure that you select the correct one.
16. In the “Your Opportunities” screen please note the closing time and date for completion of the relevant project. Please review the
“Items” tab (Tender stage only) and the Documents tab (PQQ and Tender stages) as there will be information relating to the project held here. The Documents are accessed by clicking the down arrow
underneath the General tab. Please ensure that you download all documents to your PC as you will be required to complete and upload some of them as part of your submission. There are instructions on
how to complete your submission in the Guidance for Bidders document.
17. You can now either create your response”, or “Decline” this opportunity.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Details relating to Community Benefits are included in the procurement documentation.
(WA Ref:132315)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
21/06/2023