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Contract Notice

property services - reactive maintenance for offices

  • First published: 03 June 2024
  • Last modified: 03 June 2024

Contents

Summary

OCID:
ocds-kuma6s-141575
Published by:
Development Bank of Wales
Authority ID:
AA0555
Publication date:
03 June 2024
Deadline date:
10 July 2024
Notice type:
Contract Notice
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

The Development Bank of Wales are looking for local SMEs to undertake a range of maintenance/repair works at their offices located in: Cardiff Llanelli Wrexham Newtown Billingham

Full notice text

CONTRACT NOTICE – NATIONAL

WORKS

1 Authority Details

1.1

Authority Name and Address


Development Bank of Wales

Procurement, Unit J, Yale Business Village, Ellice Way,,

Wrexham

LL13 7YL

UK

Leanne Millard

+44 2920801715

leanne.millard@developmentbank.wales

+44 2920338101
http://www.developmentbank.wales
http://sell2wales.gov.wales
http://sell2wales.gov.wales

1.2

Address from which documentation may be obtained


Development Bank of Wales

Procurement, Development Bank of Wales plc, Unit J, Yale Business Village, Ellis Way,

Wrexham

LL13 7Y

UK

Leanne Millard

+44 2920338100

leanne.millard@developmentbank.wales

+44 2920338101
http://www.developmentbank.wales

1.3

Completed documents must be returned to:


Development Bank of Wales

Procurement, Development Bank of Wales plc, Unit J, Yale Business Village, Ellis Way,

Wrexham

LL13 7Y

UK

Leanne Millard

+44 2920338100

leanne.millard@developmentbank.wales

+44 2920338101
http://www.developmentbank.wales

2 Contract Details

2.1

Title

property services - reactive maintenance for offices

2.2

Description of the goods or services required

The Development Bank of Wales are looking for local SMEs to undertake a range of maintenance/repair works at their offices located in:

Cardiff

Llanelli

Wrexham

Newtown

Billingham

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=141575.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

45453000 Overhaul and refurbishment work
45453100 Refurbishment work
100 UK - All
1000 WALES
1010 West Wales and The Valleys
1011 Isle of Anglesey
1012 Gwynedd
1013 Conwy and Denbighshire
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1015 Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1017 Bridgend and Neath Port Talbot
1018 Swansea
1020 East Wales
1021 Monmouthshire and Newport
1022 Cardiff and Vale of Glamorgan
1023 Flintshire and Wrexham
1024 Powys

2.4

Total quantity or scope of tender

3 Conditions for Participation

3.1

Minimum standards and qualification required

Local to offices is essential due to emergency works that may be required

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

DBW00086.00

4.3

Time Limits

Time-limit for receipt of completed tenders
    10-07-2024  Time  12:00

Estimated award date
 22-07-2024

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN 

4.6

Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

5 Other Information

5.1

Additional Information

Development Bank of Wales is seeking to appoint a contractor to deliver ad-hoc reactive maintenance services at 4 office locations as detailed below.

In order to deliver the required coverage, to structure the framework into the following Geographical Sub-Lots:

Geographical Sub-Lot 1: – Cardiff and Llanelli

Cardiff

Floors 6 and 7, 1 Capital Quarter, Tyndall Street, Cardiff, CF10 4BZ

The business occupies 16,049 sq. ft between floors 6 and 7 of a modern multi-tenanted building in central Cardiff.

Floor 6 comprises general office space, internal meeting rooms and a staff kitchen.

Floor 7 comprises a visitor reception and customer facing meeting rooms, general office area, and two kitchens.

The office was refurbished in 2021-22.

There is no on-site parking available at this office.

Llanelli

Unit 14a & B, 2nd floor, The Beacon Centre for Enterprise, Dafen, Llanelli, SA 14 8LQ

The business occupies 1779 sq. ft on the second floor of a purpose built office building on the outskirts of Llanelli

Unit 14a comprises a meeting room and an agile workspace/breakout area.

Unit 14b comprises of a general office area

Limited on-site parking is available at this office.

Geographical Sub-Lot 2: Lot 2- Wrexham and Newtown

Wrexham

Ground floor, Unit J, Yale Business Village, Ellice Way, Wrexham, LL13 7YL

The business occupies 4580 sq. ft on the ground floor of a purpose built office building within a business park in Wrexham.

The office comprises a visitor reception and customer facing meeting rooms, general office area, and two kitchens.

The office was refurbished in 2018.

Limited on-site parking is available at this office.

Newtown

St. David’s House, New Road, Newtown, SY16 1RB

The business occupies 360 sq. ft on the first floor of a purpose built office building in the centre of Newtown.

The office comprises a general office area only.

Limited on-site parking is available at this office.

Geographical Sub-Lot 3: Lot 3- Billingham

Wynyard Park House, Wynyard Business Park, Wynyard, Billingham, TS22 5TB

The business occupies 861 sq. ft on the ground floor of a purpose-built office building within a business park on the outskirts of Billingham.

The office comprises a general office area, a customer facing meeting room, and a staff kitchen.

Limited on-site parking is available at this office.

Where DBW have a requirement relating to individual projects and/or Service provisions, DBW will specify these at the Order stage.

The Contractor shall provide DBW with expert and technical advice and explore improvements that maximise efficiency and performance across all services.

The Contractor shall provide all services in a safe and efficient way as determined by law and the required industry Standards and those set out by DBW at Order stage.

The scope required for each Contract will be specified at Order stage by DBW. An example of service types that can be accessed through the contract are listed below. Please note this is not an exhaustive list. For all services they could include (where relevant), but are not limited to, installation, repair, testing, maintenance, and certification of that particular service area.

● Electrical Services including but not limited to: Installation, Testing & Fault Finding, Certification and Maintenance/Repair

● Gas Services incl. Heating

● Insulation

● UPVC Windows & Doors including but not limited to installation & repair and composite doors

● Groundworks (including paving, paths, tarmac, concrete)

● Flooring including installation & repair

● Ironmongery

● Damp Services - Surveys & Repairs

● Plumbing

● Drainage - Clearing/Cleaning

● Drainage - Repair

● Locksmiths

● Finishing Works (Plastering, Rendering)

● Painting & Decorating

● Brickwork & Masonry

● Joinery/Carpentry

● General Refurbishments

● General Building Works

● Condition Surveys

● Retrofit Services

(WA Ref:141575)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

ITT Volume 3 Technical and Commercial Questionaire Reactive maintenance
SQ Volume 2 V2 template
1.1n PSC (1)
Terms and Conditions - Services minor works
DBW ITT Reactive maintenance

5.3

Publication date of this notice

 03-06-2024

Coding

Commodity categories

ID Title Parent category
45453000 Overhaul and refurbishment work Other building completion work
45453100 Refurbishment work Overhaul and refurbishment work

Delivery locations

ID Description
1017 Bridgend and Neath Port Talbot
1022 Cardiff and Vale of Glamorgan
1015 Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013 Conwy and Denbighshire
1020 East Wales
1023 Flintshire and Wrexham
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012 Gwynedd
1011 Isle of Anglesey
1021 Monmouthshire and Newport
1024 Powys
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018 Swansea
100 UK - All
1000 WALES
1010 West Wales and The Valleys

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
03 June 2024
Deadline date:
10 July 2024 00:00
Notice type:
Contract Notice
Authority name:
Development Bank of Wales
Publication date:
04 November 2024
Notice type:
Contract Award Notice
Authority name:
Development Bank of Wales

About the buyer

Main contact:
leanne.millard@developmentbank.wales
Admin contact:
leanne.millard@developmentbank.wales
Technical contact:
N/a
Other contact:
leanne.millard@developmentbank.wales

Further information

Date Details
04/06/2024 10:21
Lots
DBW would like to clarify that we are looking for a single supplier for each geographical lot not a single supplier to undertake all the office locations. If a supplier is able to support more than one geographical location as long as there evidence that they are able to attend site within the timeframes we will accept.
06/06/2024 13:38
site visits
We can arrange site visits for Cardiff or Wrexham but we are unable to arrange site visits for Llanelli, Newtown or Billingham as we have no facilties presence and can’t rely of the office staff to be available for site visits in those offices. We can give information about the condition and age of the buildings if they have specific questions that we can answer.

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

docx
docx68.50 KB
This file may not be accessible.
xlsx
xlsx30.54 KB
This file may not be accessible.
docx
docx24.63 KB
This file may not be accessible.
docx
docx
docx129.04 KB
This file may not be accessible.

Replaced documents

There are no previous versions of these documents.


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Rydym yn croesawu galwadau'n Gymraeg.

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