Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
entity
I.1) Name and addresses
Llywodraeth Cymru / Welsh Government
Gwasanaethau Caffael Corfforaethol / Corporate Procurement Services, Parc Cathays / Cathays Park
Caerdydd / Cardiff
CF10 3NQ
UK
Contact person: Corporate Procurement Service
Telephone: +44 3000257095
E-mail: cpsprocurementadvice@gov.wales
NUTS: UKL
Internet address(es)
Main address: http://www.gov.wales
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Historic Environment Records Contract
Reference number: C293/2023/2024
II.1.2) Main CPV code
92512000
II.1.3) Type of contract
Services
II.1.4) Short description
Compilation and retention of up to date historic environment records for Wales.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
400 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
92512000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
All Wales
II.2.4) Description of the procurement
The Historic Environment (Wales) Act 2016 requires the Welsh Ministers to compile and keep up to date a historic environment record (HER) for each local authority in Wales. The only comprehensive coverage of historic environments records in Wales are those maintained by Heneb: The Trust for Welsh Archaeology (formerly the four regional Welsh Archaeological Trusts).
The most cost-effective means of discharging this duty on Welsh Ministers is to utilise the existing online facility maintained by Heneb to provide public access to the core information held in the regional HERs. This online access (known as Archwilio) has been adapted to meet the requirements of the legislation.
The Historic Environment (Wales) Act 2016 will be superseded by the Historic Environment (Wales) Act 2023, which received Royal Assent in May 2023. The provisions of the Historic Environment (Wales) Act 2023 will come into force in autumn 2024, after this contract has been implemented. The Act is consolidation legislation and does not change any existing or impose any new duties or powers for the purpose of this contract. As such, the legal provisions discharged by this contract will be transferred to the Historic Environment (Wales) Act 2023 and will continue beyond the contract implementation date.
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation:
This voluntary ex ante transparency notice is intended to provide notice of the Authority's decision to award a contract to Heneb, The Trust for Welsh Archaeology for the retention and maintenance of historic environment records in Wales.
The contract requires Heneb to compile and keep up to date a historic environment record for each local authority area in Wales in accordance with s35 of the Historic Environment (Wales) Act 2016. In addition, Heneb will make this record publicly available through their Archwilio web service in accordance with s36 of the above-named Act. This will be achieved through compliance with the guidance stated in s37 of the above-named Act. This contract will discharge The Welsh Ministers’ legal responsibilities regarding this matter.
It is the opinion of Welsh Government that the contract in question satisfies the requirement of Regulation 32 Use of the negotiated procedure without prior publication as the only comprehensive coverage of historic environment records in Wales are those maintained by Heneb: The Trust for Welsh Archaeology. Therefore the requirements of regulation 32 (2)(b)(ii)(iii) apply to the contract.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract/concession
Contract No: C293/2023/2024
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
30/04/2024
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Heneb, The Trust for Welsh Archaeology
The Corner House, 6 Carmarthen Street
Llandeilo
SA19 6AE
UK
NUTS: UKL1
The contractor is an SME:
Yes
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Initial estimated total value of the contract/lot/concession: 400 000.00 GBP
Total value of the concession/lot:
400 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
This is a contract award notice. The opportunity is not open to bids.
(WA Ref:141744)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
14/06/2024