Summary

OCID:: ocds-kuma6s-129553
Published by:: Newport Norse
Authority ID:: AA76584
Publication date:: 08 March 2023
Deadline date:: 24 March 2023
Notice type:: Contract Notice
Has documents:: Yes
Has SPD:: No
Has Carbon Reduction Plan:: No

Abstract

This specification refers to the annual and bi-annual maintenance to include cleaning/ servicing (as per manufacturer’s instructions) of air conditioning systems, air handling units, chillers / de-humidifiers & general ventilation systems within Newport City Council properties.

Full notice text

CONTRACT NOTICE – NATIONAL

Notice Type: WORKS

1 Authority Details

1.1 Authority Name and Address

Official Name: Newport Norse
Postal Address: Commercial, 1st Floor Caradog House, Cleppa Park,
Town: Newport	Postal Code: NP10 8UG	Country: UK
For the attention of: Sarah Stephens	Telephone: +44 1633240456
E-Mail: sarah.stephens@newportnorse.co.uk	Fax:
Internet Address (URL): http://www.newportnorse.co.uk Electronic access to information: http://www.sell2wales.gov.wales Electronic submission of tenders and requests to participate: http://www.sell2wales.gov.wales

1.2 Address from which documentation may be obtained

As in 1.1

1.3 Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1 Title

The servicing of all air handling units and air conditioning units throughout Newport

2.2 Description of the goods or services required

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=129553.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3 Notice Coding and Classification

a) Commodity Codes

	Code		Description
	45350000		Mechanical installations
	50712000		Repair and maintenance services of mechanical building installations

b) Delivery Location/Area

	Code		Location
	1021		Monmouthshire and Newport

2.4 Total quantity or scope of tender

The contract period is a 33 month contract starting 1st April 2023 to 31st December 2025.

The contract estimated annual value is £15,000.00 per year and £42,000.00 over the above defined period.

3 Conditions for Participation

3.1 Minimum standards and qualification required

The Contractor shall provide documentary evidence indicating the competence of the Personnel employed on the Works. Contractors may sub-contract elements of the work but only with the approval of the contract administrator and provided the sub-contractor meets all the criteria associated with this contract.

Personnel employed on the inspection and maintenance of Air conditioning systems shall be trained to a standard especially where the handling of refrigerants is concerned, ie: City and Guilds 2079 or the CITB refrigerant handling certificate will be suitable.

4 Administrative Information

4.1 Type of Procedure

Single stage

4.2 Reference number attributed to the notice by the contracting authority

SS/NN003

4.3 Time Limits

Time-limit for receipt of completed tenders
24-03-2023 Time 12:00

Estimated award date
31-03-2023

4.5 Language or languages in which tenders or requests to participate can be drawn up

EN CY

4.6 Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

5 Other Information

5.1 Additional Information

All personnel employed on this contract should be DBS (Disclosure and Barring Service) approved before entering any site on behalf of Newport Norse.

All personnel working on this contract must have Confined Spaces Awareness Training if and when required to complete the job.

Any contractor working on this contract should ensure they are registered with Safe contractor, Constructionline and are on Newport Norse’s Dynamic Procurement Scheme or be willing to set themselves up with the schemes mentioned.

(WA Ref:129553)

5.2 Additional Documentation

The following additional documents relating to this notice are available from the site:

Appendix 1 General Specification Rev 1

Appendix 2 Technical Specification

Appendix 5 Asset Register

Appendix 6 C365 Cloud Tender Specification

Appendix A CLAW AC & Comfort Cooling Systems

Appendix B General Ventilation Systems

Appendix C Remedial RW1

Appendix D Example AC Service Form

Appendix E Example AHU Service Form

Appendix 3 Quality Response Rev.1

Appendix 4 Pricing Spreadsheet

Draft AHU-AC JCT Contract Rev.1

MM00 General Conditions - Prelims March 2018

Invitation to Tender Rev. 2 - AHU and AC

5.3 Publication date of this notice

08-03-2023

SF 51a

Coding

Commodity categories

ID	Title	Parent category
45350000	Mechanical installations	Building installation work
50712000	Repair and maintenance services of mechanical building installations	Repair and maintenance services of electrical and mechanical building installations

Delivery locations

ID	Description
1021	Monmouthshire and Newport

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

Document family

Notice details
MAR430090: The servicing of all air handling units and air conditioning units throughout Newport Publication date: 08 March 2023 Deadline date: 24 March 2023 00:00 Notice type: Contract Notice Authority name: Newport Norse
APR435290: The servicing of all air handling units and air conditioning units throughout Newport Publication date: 25 April 2023 Notice type: Contract Award Notice Authority name: Newport Norse

About the buyer

Main contact:: sarah.stephens@newportnorse.co.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
10/03/2023 07:28	REPLACED FILE: Appendix 5 Asset Register Appendix 5 Asset Register Rev 1
13/03/2023 09:09	AHU periodic belt/filter change requirements query and response Please see below query and response Q Could you please confirm whether the filters and belts on the AHU’s get changed once or twice a year and whether these are to be incorporated within the costs? A Please see Appendix 4 Pricing Spreadsheet for indication as to how often filters and belts are expected to be changed (the white sections highlight those properties which require 6 monthly/annual filter & belt changes). Please note when completing Appendix 4 Pricing Spreadsheet all white sections are to be used to indicate prices.

Date

Details

10/03/2023 07:28

REPLACED FILE: Appendix 5 Asset Register

Appendix 5 Asset Register Rev 1

13/03/2023 09:09

AHU periodic belt/filter change requirements query and response

Please see below query and response

Q Could you please confirm whether the filters and belts on the AHU’s get changed once or twice a year and whether these are to be incorporated within the costs?

A Please see Appendix 4 Pricing Spreadsheet for indication as to how often filters and belts are expected to be changed (the white sections highlight those properties which require 6 monthly/annual filter & belt changes). Please note when completing Appendix 4 Pricing Spreadsheet all white sections are to be used to indicate prices.

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Postbox – for Buyers and Suppliers

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.