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Contract Notice

Sprinkler Systems Servicing and Maintenance of on Various Properties

  • First published: 08 March 2024
  • Last modified: 08 March 2024

Contents

Summary

OCID:
ocds-kuma6s-139808
Published by:
Vale of Glamorgan Council
Authority ID:
AA0275
Publication date:
08 March 2024
Deadline date:
19 April 2024
Notice type:
Contract Notice
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

The Works will comprise of Maintenance and Service of Sprinkler Systems on Approximately 117 Properties to comply with legislation. As part of our strategic development plan, we aim to construct an additional (100 houses including sprinkler systems) annually over the next three years, significantly expanding our real estate portfolio. This growth underscores the escalating need for reliable sprinkler system servicing and maintenance across our properties. This presents an ideal opportunity for a dynamic small to mid-sized company specializing in sprinkler system maintenance to thrive and expand its operations. All Suppliers and Approved Sub Contractors must comply with latest British Standards, Approved Documents for the region and all Council and specialist specifications supplied with the tender documents. The Supplier and any approved Sub Contractor will meet the Council’s service standards. The Supplier will be registered with CHAS or Constructionline and all operatives, whether employed by the Supplier or any approved Sub Contractor, will possess Cat B qualification (Asbestos Awareness). All operatives working on electrical and heating works will be Gas Safe, NICEIC registered respectively, or similar industry approved. Successful candidates or companies should hold FIRAS Certification, verifying compliance with specific standards for fire protection products, alongside BRE Global Certification from LPCB, ensuring adherence to fire and security standards, as well as BS 9251 Compliance, meeting the design, installation, and maintenance requisites for residential and domestic sprinkler systems outlined in British Standard BS 9251:2021 BS EN: 12845. To ensure a full understanding of the Council’s environment, bidders are encouraged to review the Vale of Glamorgan Corporate Plan which is available on the Council’s website www.valeofglamorgan.gov.uk. Bidders are also advised that the Council is interested to know what Community Benefits can be realised in association with this agreement. This could be providing assistance with local projects, training or apprenticeship and local labour usage. Suppliers will be required to complete the Community Benefits toolkit form at the end of the contract.

Full notice text

CONTRACT NOTICE – NATIONAL

SERVICES

1 Authority Details

1.1

Authority Name and Address


Vale of Glamorgan Council

Civic Offices, Holton Road,

BARRY

CF63 4RU

UK

Roland Bago

+44 1446700111


http://www.valeofglamorgan.gov.uk
https://www.sell2wales.gov.wales
https://www.sell2wales.gov.wales

1.2

Address from which documentation may be obtained


Vale of Glamorgan Council

Civic Offices, Holton Road,

BARRY

CF63 4RU

UK

Roland Bago

+44 1446700111

RBago@valeofglmorgan.gov.uk

http://www.valeofglamorgan.gov.uk

1.3

Completed documents must be returned to:


Vale of Glamorgan Council

Civic Offices, Holton Road,

BARRY

CF63 4RU

UK


+44 1446700111


http://www.valeofglamorgan.gov.uk

2 Contract Details

2.1

Title

Sprinkler Systems Servicing and Maintenance of on Various Properties

2.2

Description of the goods or services required

The Works will comprise of Maintenance and Service of Sprinkler Systems on Approximately 117 Properties to comply with legislation.

As part of our strategic development plan, we aim to construct an additional (100 houses including sprinkler systems) annually over the next three years, significantly expanding our real estate portfolio.

This growth underscores the escalating need for reliable sprinkler system servicing and maintenance across our properties. This presents an ideal opportunity for a dynamic small to mid-sized company specializing in sprinkler system maintenance to thrive and expand its operations.

All Suppliers and Approved Sub Contractors must comply with latest British Standards, Approved Documents for the region and all Council and specialist specifications supplied with the tender documents.

The Supplier and any approved Sub Contractor will meet the Council’s service standards. The Supplier will be registered with CHAS or Constructionline and all operatives, whether employed by the Supplier or any approved Sub Contractor, will possess Cat B qualification (Asbestos Awareness). All operatives working on electrical and heating works will be Gas Safe, NICEIC registered respectively, or similar industry approved.

Successful candidates or companies should hold FIRAS Certification, verifying compliance with specific standards for fire protection products, alongside BRE Global Certification from LPCB, ensuring adherence to fire and security standards, as well as BS 9251 Compliance, meeting the design, installation, and maintenance requisites for residential and domestic sprinkler systems outlined in British Standard BS 9251:2021 BS EN: 12845.

To ensure a full understanding of the Council’s environment, bidders are encouraged to review the Vale of Glamorgan Corporate Plan which is available on the Council’s website www.valeofglamorgan.gov.uk.

Bidders are also advised that the Council is interested to know what Community Benefits can be realised in association with this agreement. This could be providing assistance with local projects, training or apprenticeship and local labour usage. Suppliers will be required to complete the Community Benefits toolkit form at the end of the contract.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=139808.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

44115500 Sprinkler systems
1022 Cardiff and Vale of Glamorgan

2.4

Total quantity or scope of tender

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

Time-limit for receipt of completed tenders
    19-04-2024  Time  12:00

Estimated award date
 21-06-2024

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN  CY 

4.6

Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

5 Other Information

5.1

Additional Information

(WA Ref:139808)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

See attached documentation for full details.

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

Sprinkler Systems Servicing and Maintenance Framework 2024-2027 - PQQ
Sprinkler Systems Servicing and Maintenance Framework 2024-2027 - ITT
Appendix G Sprinklers List 19-10-23
Framework Agreement
Sprinkler Systems Servicing and Maintenance Framework 2024-2027 Appendix (E)
Sprinkler Systems Servicing and Maintenance Framework 2024-2027 TR

5.3

Publication date of this notice

 08-03-2024

Coding

Commodity categories

ID Title Parent category
44115500 Sprinkler systems Building fittings

Delivery locations

ID Description
1022 Cardiff and Vale of Glamorgan

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
08 March 2024
Deadline date:
19 April 2024 00:00
Notice type:
Contract Notice
Authority name:
Vale of Glamorgan Council
Publication date:
24 September 2024
Notice type:
Contract Award Notice
Authority name:
Vale of Glamorgan Council

About the buyer

Main contact:
N/a
Admin contact:
RBago@valeofglmorgan.gov.uk
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

doc
docx
docx51.75 KB
This file may not be accessible.
xlsx
xlsx12.28 KB
This file may not be accessible.
docx
docx36.60 KB
This file may not be accessible.
doc

Replaced documents

There are no previous versions of these documents.


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