CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Project Mgt and Interpretive Design Consultancy Service to deliver Richard Burton Trails Project

2.2

Description of the goods or services required

Tenders are invited for the following:-

Background:-

The Visitor Economy team at Neath Port Talbot Council has recently been awarded funding from the Heritage Culture, Tourism and Events Fund a tranche of the UK Government’s Shared Prosperity Fund to re-imagine the popular Richard Burton trails in readiness for a celebration of the centenary of Richard Burton’s birth in 2025

Requirements:-

The Council is seeking to procure a suitably qualified project management and interpretive design consultancy service to design the project, undertake community consultation and deliver the Richard Burton Trails project in full by 31st December 2024.

Details of the existing trails can be found here; https://dramaticheart.wales/our-valleys/afan-valley/richard-burton/

The intention is that the trails will continue to follow the existing routes in Pontrydyfen and Port Talbot, but these will need to be reviewed by the successful consultancy to ensure that the routes remain safe and suitable for promotion. The successful consultancy is also able to make recommendations to re-route or expand the existing trails where this is deemed beneficial to the project.

The successful consultancy must deliver the following as a minimum requirement of this specification;

1. Survey of existing routes to ascertain safety and suitability, due to vandalism and lack of maintenance it should be assumed that all existing interpretive materials currently in situ relating to the trails will be removed.

2. Undertake consultation with local community stakeholders, in particular (but not exclusively) the Bont Burton Group in Pontrhydyfen and the Calon Afan Group in Port Talbot.

3. Design and install the proposed interpretation along the trails which may consist of physical interpretation boards, sound posts and other interactive, multimedia and sensory formats, to be determined by an interpretive designer.

4. Install two statues/ art installations/ memorials to Richard Burton, one should be at an agreed location in Pontrhydyfen and the other in an agreed location in Port Talbot.

5. Seek out and secure all relevant permissions required from landowners (this in the most part consists of NPTCBC and Natural Resources Wales) to install the interpretation proposed.

6. Create an online interactive map resource (in an accessible format) to sit on the Dramatic Heart of Wales website (Word Press) for the trail to enable potential visitors and residents of Neath Port Talbot to learn about the important history of Richard Burton.

Tenderers are required to submit a proposal which outlines a detailed delivery schedule which ensures that all elements of the project can be delivered by no later than 31st December 2024.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=139555

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Tenderers are required to submit a proposal which outlines a detailed delivery schedule which ensures that all elements of the project can be delivered by no later than 31st December 2024.

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

CPU23-24-56

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Suppliers’ Instructions ‘How to Express Interest in this ITT’:

1. Register your company on the etenderwales portal (this is required only once. However if your details have changed since you registered you will need to up-date them).

- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk

- Click the ‘Suppliers register here’ link.

- Complete the ‘Organisation Details’ and ‘User Details’ sections.

- Note the username you choose and click ‘save’ when complete.

- You will shortly receive and email with your unique password (please keep this secure).

- Agree to the terms and conditions and click ‘continue’.

2. Express an interest in the ITT.

- Login to the portal with the username / password.

- Click the ‘ITT Open to all Suppliers’ link.

- Alternatively, search for the relevant ITT (itt_109141).

- Click on the relevant ITT to access the content.

- Click the ‘Express Interest’ button on the right-hand side of the screen.

- This will move the ITT into your ‘My ITT pages’. (This is a secure area reserved for your projects only.)

- Click on the ITT code, you can now access any attachments by selecting ‘Buyer Attachments’.

3. Responding to the ITT.

- You can now choose to ‘Respond’ or ‘Decline to Respond’ (please give a reason if declining).

- Note the ‘Closing Date’, and then follow the onscreen instructions to complete the ITT.

- There is help available Monday – Friday (8am – 6pm) on: help@bravosolution.co.uk or by telephone on 0800 368 485.

(WA Ref:139555)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice