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II.1.1) Title
Consultancy Panels 2
Reference number: C000707.00
II.1.2) Main CPV code
71311200
II.1.3) Type of contract
Services
II.1.4) Short description
Transport for Wales (TfW) is carrying out a procurement advertised in the FTS, via Sell2 Wales, under the Open Procedure of the Public Contracts Regulations 2015 to procure ‘Consultancy Panels 2’ services.
TfW is a not for profit company, wholly owned by the Welsh Government. TfW exists to drive forward the Welsh Government’s vision of a high quality, safe, integrated, affordable and accessible transport network that the people of Wales are proud of. It will also help to change the way we understand, plan, use and invest in transport in Wales.
TfW are looking to put in place Consultancy Panels 2 Framework, comprising of 7 Lots across a number of specialisms providing TfW access to specialist consultancy services as per the below areas.
Lot 1 – Stakeholder Management
Lot 2 – Monitoring and Evaluation
Lot 3 – Transport Data Collection
Lot 4 – Fleet Decarbonisation Technical Support
Lot 5 – Green Infrastructure
Lot 6 – Active Travel
Lot 7 – Architectural Services
Each lot will include the provision of direct award of commissions to suppliers on a rotational basis under the value of GBP25,000, with requirements above this threshold awarded via the mini competition process.
Each Lot will have no more than 5 successful suppliers, with each supplier being limited to submit a bid for up to 3 Lots.
Estimated value for the framework will be up to GBP250,000 per lot per annum depending on requirements (anticipated commissions will range between GBP10,000 - GBP60,000), and all commissions will be subject to remit. Please note that TfW is not committed to spend up to this value and that our spend is subject to annual funding cycles.
The duration of the contract will be for an initial period of two (2) years with an option to extend, at TfW’s discretion, for up to two (2) period(s) of 12 months each.
II.1.5) Estimated total value
Value excluding VAT:
7 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 3 lots
Maximum number of lots that may be awarded to one tenderer: 3
Lot No: 1
II.2.1) Title
Stakeholder Management
II.2.2) Additional CPV code(s)
72224000
79416200
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
The Scope of the Stakeholder Management Work will typically include but not be limited to the following:
Development and delivery of strategic engagement programmes;
Co-ordination and facilitation of project meetings and regional workshops;
Political engagement and communications strategy development;
Preparation of communications materials and briefings to stakeholders including TfW, Welsh Government, Network Rail, Bus Operators and other external key project level stakeholders.
The main components that will feed into Lot 1 Stakeholder Management will be made of the following in cooperation with the relevant TfW communications lead, and will also feed into feasibility studies and strategic outline business cases:
Preparation and management of stakeholder communication plans;
Organising and facilitating stakeholder events and meetings. Including liaising with local authorities;
Appraise stakeholders of economic analysis and update them on progress;
To reach out to a wider cohort of stakeholders to convey the high level challenges faced;
To develop a consensus to underpin and increase stakeholder engagement and buy in; and to ensure significant stakeholders are involved in the planning, financing and delivery of transport related projects;
Arrange briefings for Members of the Senedd and Members of Parliament and using all-Party Parliamentary Groups (APPG). This will involve both liaising with APPGs, meeting the APPG Chairs and relevant Members of the Senedd and Members of Parliament and liaising with TfW on progress and logistical details;
Carrying out underpinning activities to facilitate the success of the briefings;
Producing briefings for UK national newspapers and setting up and attending exclusive in-depth interview with the Ministers, in cooperation with TfW communications team;
Producing briefings, drafting press releases and securing attendance of trade media at briefings.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for up to two (2) periods of 12 months each.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Monitoring and Evaluation
II.2.2) Additional CPV code(s)
79419000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
The Scope of the monitoring and evaluation work will typically include but not be limited to the following:
Identifying suitable metrics for assessing performance against the objectives of an intervention;
Preparing Monitoring & Evaluation Plans / Benefits Realisation Plans in line with the Magenta Book (or other relevant guidance depending on the intervention) for inclusion in transport business cases. These Plans will need to be proportionate to the scale of investment;
Commissioning (or undertaking) data collection to support reporting in line with the Monitoring & Evaluation Plan;
Data collation and analysis, including preparing data dashboards aligned with monitoring frameworks;
Preparing WelTAG Stage 5 Monitoring & Evaluation Reports, or similar. Depending on the scale of the intervention, these reports may need to include a systematic assessment of the design, implementation and outcomes of an intervention, to understand its effects and what can be improved as well as identifying lessons learned.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for up to two (2) periods of 12 months each.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Transport Data Collection
II.2.2) Additional CPV code(s)
72314000
72316000
71311200
63712710
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
The scope of the transport data collection work will typically include but not be limited to the following:
Specifying transport data collection programmes, including method statements / risk assessments;
Planning and delivering:
Interview surveys at rail/bus stations or on-street, such as origin-destination / user perception;
Classified traffic speed and volume counts including turning counts, using tube/radar devices or cameras;
Public transport passenger counts – boarding/alighting/on-board/footfall – using cameras and/or counting devices;
Active travel (walking and cycling) volume counts.
Ability to arrange access permits / traffic management for the above surveys as required;
Analysing raw data to provide summary/dashboard style data to TfW.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for up to two periods of 12 months each.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Fleet Decarbonisation Technical Support
II.2.2) Additional CPV code(s)
90700000
90711000
90711200
90713000
71356300
71621000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Technical support and advice in the field of zero emission fleet decarbonisation, along with supporting infrastructure and energy considerations. This will include independent expert technical support and advice in relation to:
Assessment of size and characteristics of fleet/vehicles – current and future;
Vehicle operational locations aligned with consideration of current and future bus corridors;
Bus fleet requirements and performance to meet the needs of service routes – including topography, route and network lengths, suitability of different fueled vehicles;
New and emerging energy provision;
Cost, energy and carbon profiles;
End of life recycle/retirement or repurposing;
Infrastructure and procurement support;
Other technical support and advice that may be identified in relation to decarbonisation of the bus fleet and other associated vehicles;
End-user research: identifying optimal locations for EV charging infrastructure (car parks, on-street, stations, etc.) considering a range of factors (cost, feasibility, demand, socio-economic / environmental goals).
Technical support and advice, modelling and design of zero and low emission vehicle depots, outstations, opportunity charging points and other associated infrastructure including public charging points.
Design, modelling and coordination of connections to the electrical distribution network, along with other power and fuel sources.
Design, modelling and coordination of highway access and egress, including any zero emission vehicle priority measures.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for up to two periods of 12 months each.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Green Infrastructure
II.2.2) Additional CPV code(s)
77310000
71242000
71320000
79930000
79415200
71313000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Specialist green infrastructure contractors to support upcoming and future work for numerous teams at TfW.
Services required would need to cover a wide variety of GI including green roofs, biosolar roofs, living walls and rain gardens;
Services would require both practical and auditing elements including planning, design, installation and maintenance along with the ability to work closely with multi contractors to ensure cost values and functionality are maintained;
Experience of delivering GI projects in the transport sector would be an advantage due to the unique challenges (e.g. consents) this entails.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for up to two periods of 12 months each
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Active Travel
II.2.2) Additional CPV code(s)
79417000
71410000
71356400
71311200
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
The scope of the active travel work will typically include but not be limited to the following:
Technical expertise on active travel including safety, sustainability and risk considerations;
Scheme design/scheme design review. The ability to procure review of designs will likely be more appropriate to support TfW when capacity pressures exist, particularly in relation to the review of design drawings etc. If LAs are unable to access existing consultancy frameworks for design work then there could be a potential opportunity through this framework;
Active travel strategic development and advice;
Active Travel Network planning and development.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for up to two periods of 12 months each.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Architectural Services
II.2.2) Additional CPV code(s)
71200000
71210000
71220000
71222000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
The scope of the architectural services work will typically include but not be limited to the following:
Early interior and exterior concept design for estate and infrastructure changes;
Placemaking input;
Area master planning;
Artistic impressions/images.
The stage of involvement will typically correspond to RIBA stages 1 and 2.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for up to two periods of 12 months each.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Please refer to project_53403 and ITT_102648 - Consultancy Panels 2 to obtain the tender documentation.
Any tenderer queries and responses and any circulars that may be issued during the tender period are to be communicated exclusively via the eTenderWales portal only. All responses will be shared with all tenderers unless the query is deemed confidential or commercially sensitive.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=131409
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Please refer to tender documentation.
The buyer considers that this contract is suitable for consortia.