Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
South Wales Fire and Rescue Service
South Wales Fire and Rescue Service Headquarters, Forest View Business Park, Llantrisant
Llantrisant
CF72 8LX
UK
Contact person: Michelle Deasy
Telephone: +44 1443232082
E-mail: m-deasy@southwales-fire.gov.uk
Fax: +44 1443232180
NUTS: UKL
Internet address(es)
Main address: https://www.southwales-fire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0360
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Heating and Building Management System Maintenance
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
South Wales Fire and Rescue Service (SWFRS) were seeking to appoint a suitably qualified and experienced contractor to provide inspection, maintenance, repair, renewal and troubleshooting on the following systems/equipment (across the SWFRS estate: -
Gas fired systems (Boilers and Burners)
Water Heaters
Gas Fired Catering Equipment
Miscellaneous Gas Equipment
Air Source Heat Pumps
Building Management System
The services shall be provided under the NEC 3 Term Service Contract April 2013.
The term of the contract will be 3 years with an option to extend, at the sole discretion of SWFRS, for up to an additional 2 years.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
700 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
50531200
39715000
39715200
44620000
45259300
48000000
48421000
72514100
45259000
50000000
50324100
50531100
50720000
50800000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
South Wales Fire and Rescue Service (SWFRS) were seeking to appoint a suitably qualified and experienced contractor to provide inspection, maintenance, repair, renewal and troubleshooting on the following systems/equipment (across the SWFRS estate:
Gas fired systems (Boilers and Burners)
Water Heaters
Gas Fired Catering Equipment
Miscellaneous Gas Equipment
Air Source Heat Pumps
Building Management System
The services shall be provided under the NEC 3 Term Service Contract April 2013.
The term of the contract will be 3 years with an option to extend, at the sole discretion of SWFRS, for up to an additional 2 years.
II.2.5) Award criteria
Quality criterion: Resources
/ Weighting: 12.5
Quality criterion: Response to Call Outs
/ Weighting: 10
Quality criterion: Remedial Works and Communication
/ Weighting: 10
Quality criterion: Sustainability - Packaging
/ Weighting: 1.25
Quality criterion: Sustainability - Operational Emissions
/ Weighting: 1.25
Quality criterion: Sustainability - Supply Chain
/ Weighting: 1.25
Quality criterion: Sustainability - Waste
/ Weighting: 1.25
Quality criterion: Social Value
/ Weighting: 2.5
Cost criterion: Heating Maintenance Annual Maintenane
/ Weighting: 14
Cost criterion: Gas Appliances - Annual Maintenance
/ Weighting: 1
Cost criterion: Building Management System - Annual Maintenance
/ Weighting: 7.5
Cost criterion: Emergency Call Outs - Gas Appliance and Heating Maintenance - Normal Working Hours
/ Weighting: 10
Cost criterion: Emergency Call Outs - Gas Appliance and Heating Maintenance - Out of Normal Working Hours
/ Weighting: 5
Cost criterion: Labour Rate - Gas Appliance and Heating Maintenance - Normal Working Hours
/ Weighting: 5
Cost criterion: Labour Rate - Gas Appliance and Heating Maintenance - Outside Normal Working Hours
/ Weighting: 5
Cost criterion: Emergency Call Out - BAMS - Normal Working Hours
/ Weighting: 5
Cost criterion: Emergency Call Out - BAMS - Out of Normal Working Hours
/ Weighting: 2
Cost criterion: Labour Rate - BAMS - Normal Working Hours
/ Weighting: 2
Cost criterion: Labour Rate - BAMS - Outside of Normal Working Hours
/ Weighting: 2
Cost criterion: Labour Rate - BAMS - Graphics only
/ Weighting: 1.5
II.2.11) Information about options
Options:
Yes
Description of options:
The Service shall require the successful Contractor to provide fixed price quotations for repair works to existing equipment, the replacement of existing equipment and the supply, installation and commissioning of new equipment as and when required.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-031851
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
25/04/2024
V.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: 8
Number of tenders received from tenderers from EU Member States: 9
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
SOLVIT WALES LTD
43a Redlaver Street, Grangetown
Cardiff
CF117LZ
UK
Telephone: +44 2920321452
NUTS: UKL22
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 700 000.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 15 %
Short description of the part of the contract to be subcontracted:
BMS Maintenance to be sub-contracted
Section VI: Complementary information
VI.3) Additional information
(WA Ref:141410)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
13/05/2024