Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Wrexham County Borough Council
Commissioning Procurement and Contract Management Unit, Lampbit Street
Wrexham
LL11 1AR
UK
Contact person: Julia Pordag-Moore
Telephone: +44 1978292784
E-mail: julia.pordage-moore@wrexham.gov.uk
NUTS: UKL23
Internet address(es)
Main address: https://wrexham.gov.uk/procurement
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0264
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/home.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/home.html
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of a Pest Control Service
Reference number: Proc-23-65
II.1.2) Main CPV code
90922000
II.1.3) Type of contract
Services
II.1.4) Short description
Purpose of the Service: Provision of reactive pest control treatments to deal with complaints of pest problems
Term: 3 years with an option to extend for 2 years in yearly increments
Where: On Wrexham County Borough Council premises (including Council housing, leisure facilities and schools) across Wrexham County Borough. It does not include treatment of privately-owned or occupied premises
II.1.5) Estimated total value
Value excluding VAT:
200 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
90922000
II.2.3) Place of performance
NUTS code:
UKL23
Main site or place of performance:
Wrexham County Borough
II.2.4) Description of the procurement
Purpose of the Service: Provision of reactive pest control treatments to deal with complaints of pest problems
Term: 3 years with an option to extend for 2 years in yearly increments
Where: On Wrexham County Borough Council premises (including Council housing, leisure facilities and schools) across Wrexham County Borough. It does not include treatment of privately-owned or occupied premises
To Provide:
The majority of work ordered by the customer from the Council’s Contact Centre will be for reactive pest control treatments to deal with complaints of pest problems.
In addition to the reactive work, some Council land and buildings may require preventative quarterly test-baiting work for rats and mice and other survey work, with ad hoc treatments as, and when, required.
The Council will receive the initial enquiry for a service, which if accepted will need to be communicated immediately to the Contractor, if an emergency call, otherwise pre-booked calls will be communicated at the start of each working day. Equally, the Contractor will record treatments undertaken and needs to regularly update the Council so that proper records can be maintained. The preferred method of regular communication for referrals and operational matters will be an agreed protocol for the transfer of data by email.
The exact details of the referral and operational communication system will be agreed with the successful contractor on appointment.
Deliverables:
The delivery of this reactive service in respect of all pests mentioned in the pricing schedule will normally be Monday-Friday 8.30am – 5.00pm, with the exception of public or Bank holidays. Occasionally an out-of-hours response may be required to deal with an emergency pest problem that cannot wait until the next working day.
Within the same working day of receiving the order from the Council, the Contractor shall carry out the pest control treatment work. During very busy periods (May- October) this may be extended to no more than 48 hours from receipt of the order (other than for emergency cases). A response time of 2 hours will be required for emergency response work ordered outside of normal working hours.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Up to two years in yearly increments
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Tenderers must hold relevant qualifications in the use of pesticides and rodenticides.
Membership of the British Pest Control Association (BPCA) is preferable but not essential
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
This tender is reserved for qualified Pest Controllers only
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
19/06/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
19/06/2024
Local time: 12:00
Place:
Wrexham County Borough Procurement department
Information about authorised persons and opening procedure:
Tender will be opened by Julia Pordage-Moore - Category Manager for Environment Department
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=141506
(WA Ref:141506)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
16/05/2024