CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

INSTALLATION OF ENERGY EFFICIENCY MEASURES TO NON-DOMESTIC COMMUNITY BUILDINGS IN CEREDIGION

2.2

Description of the goods or services required

Severn Wye Energy Agency is looking to partner with a Tier 1 contractor to provide a fully managed Tier 1 service for the installation of energy efficiency measures to non-domestic community buildings in Ceredigion in rural Mid-Wales. Audits have already been completed and recommended works confirmed.

The working relationship with Severn Wye will represent a non-legal partnership. This involves working together as a team, affording two-way respect and assistance to ensure the success of the project. Accordingly, we are looking for a partner that shares our values, as this Client facing service will require representing Severn Wye and promoting Severn Wye’s operating culture.

The energy efficiency measures comprise the following:

1. Fabric first approach to improve the energy efficiency of the building structure.

2. Energy reduction measures such as energy efficient lighting, heating and cooling systems.

3. Renewable installations such as solar arrays and battery systems

The total value of the project is £250,000 shared between 5 different buildings across the region.

All installations will be completed before the end of December 2024.

The closing date for receipt of Tenders is 10:00 hours 31 May 2024

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=141539.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The total value of the project is £250,000 shared between 5 different buildings across the region (Ceredigion).

All installations will be completed before the end of December 2024.

This work is to be let on an open book basis.

3 Conditions for Participation

3.1

Minimum standards and qualification required

The successful Tenderer will:

• Have a successful track record in delivering similar schemes in Wales.

• Have PAS 2030 and PAS 2035 certification. If not certified, all works must comply with PAS guidelines, and the successful Tenderer must commit to obtain PAS certification within 6-months of the contract award date. Additional PAS 2038 certification is not required but would be considered advantageous.

• Be proficient in Welsh and able to provide documents, communication, and support in the Welsh language.

• Operate an open-book financial process and be able provide evidence of all financial transactions relating to the project.

• Employ sufficient multi-skilled trades persons to adequately support Tier 2 Contractors to ensure project continuity.

• Provide works specifications to meet the required supply and installation of the energy efficiency measures for rural non-domestic buildings.

• Will ensure that any necessary building or planning permissions have been obtained before any work takes place. All building regulations must be strictly adhered to.

• Work will be carried out to the timescale agreed when an instruction is placed.

• Will maintain client confidentiality at all times and will meet the requirements of GDPR when dealing with personal data.

• Will be competent in sourcing and prequalification of specialist discipline Tier 2 Contractors, such as renewable systems installers.

• Will comply with all Health and safety legislation, certification, and conformance for the site.

• Provide overarching warranty management.

• Manage quotations from Tier 2 suppliers and contractors including selecting the appropriate supplier / contractor based on best value and issue a schedule of works and contract.

• Provide a comprehensive project plan and Gantt chart to include key target dates and date of completion.

• Provide overarching project management service including quality and quantity assurance, snagging management, warranty management and final project sign off and handover.

• It would be beneficial if directly employed staff were to hold a clear DBS (formally CRB) certificate.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

SWEA 0524

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:141539)

5.2

Additional Documentation

5.3

Publication date of this notice