Contract notice
Section I: Contracting
authority
I.1) Name and addresses
LHC for the Welsh Procurement Alliance (WPA)
Tredomen Innovation & Technology Centre
Ystrad Mynach
CF82 7FQ
UK
E-mail: procurement@lhc.gov.uk
NUTS: UK
Internet address(es)
Main address: http://www.lhc.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA61405
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com/opportunities
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/opportunities
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: Public Sector Framework Provider
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
WD2 – PVC-U and Timber Windows and Doors
Reference number: WD2
II.1.2) Main CPV code
45421100
II.1.3) Type of contract
Works
II.1.4) Short description
This notice is listed by LHC on behalf of the Welsh Procurement Alliance (WPA)
LHC / WPA is seeking interest from suitable organisations for our WD2 Windows and Doors (PVC-U and Timber Products) Framework.
LHC / WPA is tendering a replacement framework for the currently successful T4 (Timber windows and doors) and U10 (PVC-U windows and doors) agreements for the supply and installation of high quality windows and external doorsets suitable for use in public sector housing and non-housing buildings throughout England, Wales and Scotland.
This framework is for designed for manufacturers of PVC-U and timber window and door products, who can offer both a design, manufacture and supply only and a complete design, manufacture, supply and installation service.
Installation services can be provided either through directly employed teams or via supply chain members assessed and approved by the bidder, however regardless of the installation approach clients calling off from this contract will contract with the bidders appointed to this framework to provide a full supply and installation service.
The framework is to be tendered under 3 workstreams:
Lot 1 - Manufacture, Supply and Installation of PVC-U Windows and Doors
Lot 2 - Manufacture, Supply and Installation of Timber Windows and Doors
Lot 3 - Manufacture, Supply and Installation of Aluminium Clad Timber Windows
This opportunity is a national framework listed by LHC on behalf of:
LHC
Scottish Procurement Alliance (SPA)
Consortium Procurement Construction (CPC)
Welsh Procurement Alliance (WPA)
South West Procurement Alliance (SWPA)
Each lot is broken down into sub-regional areas
II.1.5) Estimated total value
Value excluding VAT:
16 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Manufacture, Supply and Installation of PVC-U Windows and Doors - U11
II.2.2) Additional CPV code(s)
45421100
45421110
45421112
45421130
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
For the purpose of bidding for, and appointment to the framework the regional areas listed will be broken into smaller areas. Full details can be found in the ITT documents provided.
II.2.4) Description of the procurement
Lot 1 will cover the design, supply, removal of old and installation of new PVC-U windows and doors for all types of public sector projects.
Successfully appointed bidders for this lot will be required to offer both a design, manufacture and supply only and a complete design, manufacturer, supply and installation service.
Installation services can be provided either through directly employed teams or via supply chain members that have been assessed and approved by the bidder. Regardless of the installation approach clients calling off from this contract will engage with the successfully appointed bidders to this framework who will be responsible for providing a full supply and installation service.
Full details can be found in the procurement documents provided.
II.2.5) Award criteria
Criteria below:
Quality criterion: General Technical
/ Weighting: 40
Quality criterion: Regional Capability
/ Weighting: 20
Quality criterion: Factory Visit
/ Weighting: 10
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
LHC will appoint up to 6 organisations per sub-regional area within this lot to ensure Clients have adequate service coverage within each region. Refer to the ITT overview document for full details of the regional areas.
LHC reserves the right to appoint additional companies to this lot to ensure effective coverage, good regional representation of appointed companies and sufficient competition.
Lot No: 2
II.2.1) Title
Manufacture, Supply and Installation of Timber windows and Doors - T5 WS1
II.2.2) Additional CPV code(s)
03419100
45421100
45421110
45421112
45421132
45421130
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Lot 2 will cover the design, supply, removal of old and installation of new timber windows and doors for all types of public sector projects.
Successfully appointed bidders for this lot will be required to offer both a design, manufacture and supply only and a complete design, manufacturer, supply and installation service.
Installation services can be provided either through directly employed teams or via supply chain members that have been assessed and approved by the bidder. Regardless of the installation approach clients calling off from this contract will engage with the successfully appointed bidders to this framework who will be responsible for providing a full supply and installation service.
Full details can be found in the procurement documents provided.
II.2.5) Award criteria
Criteria below:
Quality criterion: General Technical
/ Weighting: 40
Quality criterion: Regional Capability
/ Weighting: 20
Quality criterion: Factory Visit
/ Weighting: 10
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
LHC will appoint up to 6 organisations within this lot to ensure Clients have adequate service coverage. Refer to the ITT overview document for full details of the regional area.
LHC reserves the right to appoint additional companies to this lot to ensure effective coverage, good regional representation of appointed companies and sufficient competition.
Lot No: 3
II.2.1) Title
Manufacture, Supply and Installation of Aluminium Clad Timber windows - T5 WS2
II.2.2) Additional CPV code(s)
03419100
45421100
45421110
45421112
45421130
45421132
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Lot 3 will cover the design, supply, removal of old and installation of new aluminium clad timber windows for all types of public sector projects.
Successfully appointed bidders for this lot will be required to offer both a design, manufacture and supply only and a complete design, manufacturer, supply and installation service.
Installation services can be provided either through directly employed teams or via supply chain members that have been assessed and approved by the bidder. Regardless of the installation approach clients calling off from this contract will engage with the successfully appointed bidders to this framework who will be responsible for providing a full supply and installation service.
Full details can be found in the procurement documents provided.
II.2.5) Award criteria
Criteria below:
Quality criterion: General Technical
/ Weighting: 40
Quality criterion: Regional Capability
/ Weighting: 20
Quality criterion: Factory Visit
/ Weighting: 10
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
LHC will appoint up to 6 organisations within this lot to ensure Clients have adequate service coverage. Refer to the ITT overview document for full details of the regional area.
LHC reserves the right to appoint additional companies to this lot to ensure effective coverage, good regional representation of appointed companies and sufficient competition.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
ENVIRONMENTAL MANAGEMENT
UKAS (or equivalent certified by a member of the International Accreditation Forum IAF) accredited independent third-party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate. Where a bidder does not hold such certificate, they will be required to complete a set of questions to evidence their environmental management procedures are in line with ISO 14001.
QUALITY MANAGEMENT
UKAS (or equivalent certified by a member of the International Accreditation Forum IAF) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent).
Where a bidder does not hold such certificate, they will be required to complete a set of questions to evidence their environmental management procedures are in line with ISO 9001.
HEALTH AND SAFETY
The Bidder must hold a UKAS (or equivalent certified by a member of the International Accreditation Forum IAF), accredited independent third party certificate of compliance in accordance with ISO 45001 – proactive risk (Previously BS OHSAS 18001- reactive risk) or equivalent or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.
EVIDENCE OF COMPLIANCE WITH EQUALITY/DISCRIMINATION ACT
Bidders will be required to evidence through a number of confirmatory statements they are compliant with the equality act 2010 and have robust measures in place to promote equality and diversity within their organisation
PRODUCT CERTIFICATION
Products required to be compliant with relevant technical and safety standards as well as codes of best practice this would include but is not limited to;
o BBA certification
o BSI certification such as kitemark
o UKCA marking
o ISO standards
o BS / BS EN standards
o SBD / LPS
Please refer to the specification for further details.
WARRANTIES
Bidders will be required to confirm they will offer the relevant warranties and guarantees for the products supplied and installed
Item Minimum warranty
Door leaf, frame, glazing 10 years
Locks, gaskets, weatherproofing 5 years
Vandal resistant products 5 years
Paints and stain finishes 3 years
General hardware items 2 years
Spare Parts availability 5 years
III.1.2) Economic and financial standing
List and brief description of selection criteria:
TURNOVER
Minimum average annual turnover requirement (over 4 previous years trading) for each lot is 350,000 GBP.
INSURANCE REQUIREMENTS
Employers (Compulsory) Liability Insurance 5,000,000 GBP
Public Liability Insurance 5,000,000 GBP
Professional Indemnity Insurance 1,000,000 GBP
Product Liability Insurance 2,000,000 GBP
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As part of it's monitoring of the performance of projects delivered through this framework, following completion of each project LHC/WPA will require the relevant appointed company to provide project performance data based on a standardised set of key performance metrics.
Social value and community benefits Successful bidders appointed to this framework will be expected to work with LHC/WPA and our clients to support in the identification and subsequent delivery of social value and community benefits. As such, appointed companies will be
required to provide evidence to LHC/WPA for each project secured through this framework that they have discussed and identified opportunities to deliver social value and/or community benefits in conjunction with the project and subsequently delivered the identified opportunity.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 6
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-016036
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/01/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
18/01/2022
Local time: 13:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
LHC is a joint committee of local authorities acting as a central purchasing body on behalf of Welsh Procurement Alliance. Thanks to
their ongoing and collective feedback and input into the development of this framework and given the reach and scale of their portfolio, the framework is both designed and anticipated to support the vast majority of requirements. Consequently, other contracting authorities that were not specifically consulted in the development of this framework may nevertheless also deem the framework to offer a value for money procurement solution for their own requirements and may also use the framework.
As of the date of publication of this notice our frameworks may be used by all contracting authorities in Wales as defined by the Public
Contracts Regulations 2015 and as listed on https://www.welshprocurement.cymru/who-we-work-with/, including, but not limited to Registered social landlords (RSL's), tenant management organisations (TMOs) and arm’s length management organisations (ALMOs), local authorities and any subsidiaries and joint-venture vehicles of those local authorities, health authorities, councils, boards and trusts, publicly funded schools, universities and further education establishments, colleges, police forces,fire and rescue services or registered charities.
Bidders must beware that LHC clients may add community benefit requirements in their call-off contracts from this Framework including
but not limited to:
- to generate employment and training opportunities for priority groups;
- vocational training;
- to up-skill the existing workforce;
- equality and diversity initiatives;
- to make sub-contracting opportunities available to SMEs, the third sector and supported businesses;
- supply-chain development activity;
- to build capacity in community organisations;
- educational support initiatives.
Please use the following link, and select LHC using the 'Portal' or 'Organisation' drop down filter to access the tender on LHC's eTendering portal.
https://procontract.due-north.com/Opportunities
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Bidders must beware that WPA clients may add community benefit requirements in their call-off contracts from this Framework including but not limited to:
- to generate employment and training opportunities for priority groups;
- vocational training;
- to up-skill the existing workforce;
- equality and diversity initiatives;
- to make sub-contracting opportunities available to SMEs, the third sector and supported businesses;
- supply-chain development activity;
- to build capacity in community organisations;
- educational support initiatives.
(WA Ref:115504)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
12/11/2021