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02 Contract Notice

Housing Management System for the County of Powys

  • First published: 16 November 2023
  • Last modified: 16 November 2023

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-kuma6s-136107
Published by:
Powys County Council
Authority ID:
AA0354
Publication date:
16 November 2023
Deadline date:
12 January 2024
Notice type:
02 Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

Housing Management System, a full housing management system which will include Homelessness and Mobile working modules. CPV: 70331000, 48100000, 70210000, 70220000.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Powys County Council

County Hall

Llandrindod Wells

LD1 5LG

UK

Telephone: +44 01597826000

E-mail: mary.salmon@powys.gov.uk

NUTS: UKL24

Internet address(es)

Main address: https://www.powys.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0354

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://etenderwales.bravosolution.co.uk/home.html


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://etenderwales.bravosolution.co.uk/home.html


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Housing Management System for the County of Powys

II.1.2) Main CPV code

70331000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Housing Management System, a full housing management system which will include Homelessness and Mobile working modules.

II.1.5) Estimated total value

Value excluding VAT: 1 000 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

48100000

70210000

70220000

II.2.3) Place of performance

NUTS code:

UKL24

II.2.4) Description of the procurement

Powys County Council (PCC) covers an area of over 2,000 square miles, is the largest unitary authority by land area in Wales and has a current population around 132,435.

The Housing Service manage 5,500 properties and 1,900 garages situated in various locations throughout the County, so it is essential to have an effective and efficient management system in place, including all tasks performed by the repairs and maintenance team.

This tender is to procure and implement a new Housing and asset management system that is fit for purpose for the different teams within the Housing Service

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

Option to extend for up to an additional 24 months

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please see tender documentation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Please see tender documentation

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 12/01/2024

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

CY

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 12/01/2024

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

12 months prior to the end of the contract

VI.2) Information about electronic workflows

Electronic invoicing will be accepted

VI.3) Additional information

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=136107

(WA Ref:136107)

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

UK

Telephone: +44 2079477501

VI.5) Date of dispatch of this notice

16/11/2023

Coding

Commodity categories

ID Title Parent category
48100000 Industry specific software package Software package and information systems
70220000 Non-residential property renting or leasing services Renting or leasing services of own property
70210000 Residential property renting or leasing services Renting or leasing services of own property
70331000 Residential property services Property management services of real estate on a fee or contract basis

Delivery locations

ID Description
1024 Powys

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
16 November 2023
Deadline date:
12 January 2024 00:00
Notice type:
02 Contract Notice
Authority name:
Powys County Council
Publication date:
06 August 2024
Notice type:
03 Contract Award Notice - Successful Supplier(s)
Authority name:
Powys County Council

About the buyer

Main contact:
mary.salmon@powys.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

0800 222 9004

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We welcome calls in Welsh.