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02 Contract Notice

Provision of Finance Management System

  • First published: 21 November 2023
  • Last modified: 21 November 2023

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-kuma6s-136661
Published by:
Hafod Housing Association
Authority ID:
AA1147
Publication date:
21 November 2023
Deadline date:
12 January 2024
Notice type:
02 Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

The scope of this tender is to review proposals for the Provision and implementation of a Finance Management System. CPV: 48442000, 72253200, 72250000, 48810000, 48781000, 48780000, 48627000, 48610000, 48625000.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Hafod Housing Association

St Hilary Court, Copthorne Way, Culverhouse Cross

CARDIFF

CF5 6ES

UK

Telephone: +44 2920675823

E-mail: procurement@hafod.org.uk

Fax: +44 2920672499

NUTS: UKL22

Internet address(es)

Main address: https://www.hafod.org.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1147

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://etenderwales.bravosolution.co.uk/web/login.shtml


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://etenderwales.bravosolution.co.uk/web/login.shtml


I.4) Type of the contracting authority

Other: Registered Social Landlord

I.5) Main activity

Other: Registered Social Landlord

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of Finance Management System

Reference number: 2024H000073.00

II.1.2) Main CPV code

48442000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

The scope of this tender is to review proposals for the Provision and implementation of a Finance Management System.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

72253200

72250000

48810000

48781000

48780000

48627000

48610000

48625000

II.2.3) Place of performance

NUTS code:

UKL22

II.2.4) Description of the procurement

Hafod are seeking a more streamlined systems landscape, where we rely less on point solutions and multiple integrations between various systems which prove to be cumbersome for colleagues. We require a new Finance Management System to better support our care and support colleagues, as well as housing.

Hafod has adopted a cloud first approach to our technology platforms and as such as seeking a Software as a Service (SaaS) finance system as part of our tender. This approach is clearly outlined in our Digital Strategy.

The key deliverables for this project are:

-Implementation of a financial management system.

-Seamless/improved integration with our new Housing System to support the flow of data between systems.

-Improved reporting capabilities for better insight on our data.

-A system that will better support our Care and Support teams.

-An improved Purchase to Pay (P2P) experience for colleagues.

-Increased opportunities for automation to reduce manual, repetitive tasks.

-Improved processes, supported by a new system.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

3 x up to 2 year periods

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 12/01/2024

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 12/01/2024

Local time: 12:30

Place:

electronically via eTenderWales

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=136661

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Please refer to the tender documents

(WA Ref:136661)

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

UK

Telephone: +44 2079477501

VI.5) Date of dispatch of this notice

21/11/2023

Coding

Commodity categories

ID Title Parent category
48610000 Database systems Database and operating software package
48442000 Financial systems software package Financial analysis and accounting software package
48810000 Information systems Information systems and servers
48625000 Open systems operating systems Operating systems
48627000 Real-time operating system software package Operating systems
72250000 System and support services Software programming and consultancy services
48781000 System management software package System, storage and content management software package
48780000 System, storage and content management software package Software package utilities
72253200 Systems support services Helpdesk and support services

Delivery locations

ID Description
1022 Cardiff and Vale of Glamorgan

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
21 November 2023
Deadline date:
12 January 2024 00:00
Notice type:
02 Contract Notice
Authority name:
Hafod Housing Association
Publication date:
07 August 2024
Notice type:
03 Contract Award Notice - Successful Supplier(s)
Authority name:
Hafod Housing Association

About the buyer

Main contact:
procurement@hafod.org.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

0800 222 9004

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