Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Hafod Housing Association
St Hilary Court, Copthorne Way, Culverhouse Cross
CARDIFF
CF5 6ES
UK
Telephone: +44 2920675823
E-mail: procurement@hafod.org.uk
Fax: +44 2920672499
NUTS: UKL22
Internet address(es)
Main address: https://www.hafod.org.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1147
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/web/login.shtml
I.4) Type of the contracting authority
Other: Registered Social Landlord
I.5) Main activity
Other: Registered Social Landlord
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Finance Management System
Reference number: 2024H000073.00
II.1.2) Main CPV code
48442000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The scope of this tender is to review proposals for the Provision and implementation of a Finance Management System.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
72253200
72250000
48810000
48781000
48780000
48627000
48610000
48625000
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
Hafod are seeking a more streamlined systems landscape, where we rely less on point solutions and multiple integrations between various systems which prove to be cumbersome for colleagues. We require a new Finance Management System to better support our care and support colleagues, as well as housing.
Hafod has adopted a cloud first approach to our technology platforms and as such as seeking a Software as a Service (SaaS) finance system as part of our tender. This approach is clearly outlined in our Digital Strategy.
The key deliverables for this project are:
-Implementation of a financial management system.
-Seamless/improved integration with our new Housing System to support the flow of data between systems.
-Improved reporting capabilities for better insight on our data.
-A system that will better support our Care and Support teams.
-An improved Purchase to Pay (P2P) experience for colleagues.
-Increased opportunities for automation to reduce manual, repetitive tasks.
-Improved processes, supported by a new system.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
3 x up to 2 year periods
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
12/01/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
12/01/2024
Local time: 12:30
Place:
electronically via eTenderWales
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=136661
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Please refer to the tender documents
(WA Ref:136661)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
21/11/2023