Skip to main content

We've saved some files called cookies on your device. These cookies are:

  • essential for the site to work
  • to help improve our website by collecting and reporting information on how you use it

We would also like to save some cookies to help tailor communications.

BETA
You're viewing an updated version of this service - your feedback will help us to improve it.

Contract Notice

Data Protection Audit Services

  • First published: 27 November 2023
  • Last modified: 27 November 2023

Contents

Summary

OCID:
ocds-kuma6s-136799
Published by:
Tai Tarian Ltd
Authority ID:
AA1087
Publication date:
27 November 2023
Deadline date:
18 December 2023
Notice type:
Contract Notice
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
Yes

Abstract

Tai Tarian is seeking to engage the services of a Service Provider to undertake a data protection compliance review against the requirements of the Data Protection Act 2018/UK GDPR and Privacy and Electronic Communications Regulations 2003. The review will assess the effectiveness of our information processing activities and data protection compliance management arrangements, to identify information-related risks and to define any required action to mitigate the risks. The review will also provide an action plan for Tai Tarian to enhance its data protection and information governance processes as required. The Service Provider will have a proven record of the knowledge and expertise in undertaking data protection compliance reviews. Tenderers are invited to submit a fee proposal against the specification below. The review will consider the following: - Assess the level of compliance with the Data Protection Act 2018/GDPR and PECR 2003; - Assess the level of compliance with the organisation’s own data protection system/arrangements and data handling practices and identify potential gaps; - To provide information for an on-going, monitoring and review of the data protection system and the management of data processing operations review; - To check that sufficient evidence is accumulating of compliance for accountability purposes; - Reviewing data protection knowledge and awareness. The anticipated timetable for deliverables of the audit following award are as follows: - W/C 29th January 2024 meet with Tai Tarian Staff and commence audit - W/C 26th February 2024 Final Report and Action Plan Outcome Production of a report with an action plan, to include the scope detailed above with further details on: - Privacy Information - Evidence of accountability - Lawfulness of processing in particular consent and Legitimate interests - Identification of processing activities outside of the EEA - CCTV - Accountability Framework - DPIA compliance - Upholding individual Rights

Full notice text

CONTRACT NOTICE – NATIONAL

SERVICES

1 Authority Details

1.1

Authority Name and Address


Tai Tarian Ltd

Ty Gwyn, Brunel Way, Baglan Energy Park,

Neath

SA11 2FP

UK

Procurement

+44 1639505890


http://www.taitarian.co.uk
https://www.sell2wales.gov.wales/
https://www.sell2wales.gov.wales/

1.2

Address from which documentation may be obtained


Tai Tarian Ltd

Ty Gwyn, Brunel Way, Baglan Energy Park,

Neath

SA11 2FP

UK


+44 1639505890

procurement@taitarian.co.uk

http://www.taitarian.co.uk

1.3

Completed documents must be returned to:


Tai Tarian Ltd

Procurement, Ty Gwyn, Brunel Way, Baglan Energy Park,

Neath

SA11 2FP

UK

Procurement

+44 1639505890

procurement@taitarian.co.uk

http://www.taitarian.co.uk

2 Contract Details

2.1

Title

Data Protection Audit Services

2.2

Description of the goods or services required

Tai Tarian is seeking to engage the services of a Service Provider to undertake a data protection compliance review against the requirements of the Data Protection Act 2018/UK GDPR and Privacy and Electronic Communications Regulations 2003.

The review will assess the effectiveness of our information processing activities and data protection compliance management arrangements, to identify information-related risks and to define any required action to mitigate the risks. The review will also provide an action plan for Tai Tarian to enhance its data protection and information governance processes as required.

The Service Provider will have a proven record of the knowledge and expertise in undertaking data protection compliance reviews.

Tenderers are invited to submit a fee proposal against the specification below.

The review will consider the following:

- Assess the level of compliance with the Data Protection Act 2018/GDPR and PECR 2003;

- Assess the level of compliance with the organisation’s own data protection system/arrangements and data handling practices and identify potential gaps;

- To provide information for an on-going, monitoring and review of the data protection system and the management of data processing operations review;

- To check that sufficient evidence is accumulating of compliance for accountability purposes;

- Reviewing data protection knowledge and awareness.

The anticipated timetable for deliverables of the audit following award are as follows:

- W/C 29th January 2024 meet with Tai Tarian Staff and commence audit

- W/C 26th February 2024 Final Report and Action Plan

Outcome

Production of a report with an action plan, to include the scope detailed above with further details on:

- Privacy Information

- Evidence of accountability

- Lawfulness of processing in particular consent and Legitimate interests

- Identification of processing activities outside of the EEA

- CCTV

- Accountability Framework

- DPIA compliance

- Upholding individual Rights

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=136799.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

79212000 Auditing services
79212300 Statutory audit services
1017 Bridgend and Neath Port Talbot

2.4

Total quantity or scope of tender

Duration:

The Contract will be awarded for the initial period of a month and will commence until the completion of the audit services.

Estimated Value:

The estimated value of the contract is expected to be in the region of 6,000GBP to 10,000GBP including VAT (this figure includes travelling and other expenses).

3 Conditions for Participation

3.1

Minimum standards and qualification required

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

00972

4.3

Time Limits

Time-limit for receipt of completed tenders
    18-12-2023  Time  15:00

Estimated award date
 29-01-2024

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN 

4.6

Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

5 Other Information

5.1

Additional Information

(WA Ref:136799)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

It’s Tai Tarian’s intention that the delivery of the Contract assists in the achievement of their commitment towards community benefits as outlined in Tai Tarian’s Community Benefits Policy. Therefore, as a minimum requirement, Tenderers will have to agree that community benefits will become part of the Contract, if a Tenderer does not agree to this, then the Tenderer will be rejected.

It is a contract condition that the Service Provider delivers community benefits as part of this Contract.

There are a variety of community benefit obligations outlined in the Contract and the Service Provider must agree to deliver one or more.

Tenderers must not outline the community benefit’s they are currently delivering for existing Clients. Tenderers must outline what they propose to offer for Tai Tarian if awarded the Contract.

Delivery of community benefits through all spend is aligned with the Well-being of Future Generations Act Wales and delivers against its goals.

All community benefit activities must take place within the Neath Port Talbot County Borough.

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

ITT - Data Protection Audit - Ref 00972

5.3

Publication date of this notice

 27-11-2023

Coding

Commodity categories

ID Title Parent category
79212000 Auditing services Accounting and auditing services
79212300 Statutory audit services Auditing services

Delivery locations

ID Description
1017 Bridgend and Neath Port Talbot

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
27 November 2023
Deadline date:
18 December 2023 00:00
Notice type:
Contract Notice
Authority name:
Tai Tarian Ltd
Publication date:
05 August 2024
Notice type:
Contract Award Notice
Authority name:
Tai Tarian Ltd

About the buyer

Main contact:
N/a
Admin contact:
procurement@taitarian.co.uk
Technical contact:
N/a
Other contact:
procurement@taitarian.co.uk

Further information

Date Details
No further information has been uploaded.

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

docx
docx655.13 KB
This file may not be accessible.

Replaced documents

There are no previous versions of these documents.


0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.