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Contract Notice

Library Management System

  • First published: 28 November 2023
  • Last modified: 28 November 2023

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-kuma6s-136796
Published by:
Senedd Cymru / Welsh Parliament
Authority ID:
AA0424
Publication date:
28 November 2023
Deadline date:
08 January 2024
Notice type:
Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

The Senedd is looking to procure a Library Management System (LMS). The contract will include the supply of a hosted Software as a Service (SaaS) / cloud-based Library Management System solution for the management of library stock including cataloguing, circulation and reporting; implementation, transfer / import of existing data, and ongoing hosting and support. It will also include an Online Catalogue (OPAC) to allow users to search the catalogue and manage library accounts. The term of the contract will be 5 years, with the option to extend for a further 2 year period, from the Go Live date.

Full notice text

CONTRACT NOTICE – NATIONAL

SERVICES

1 Authority Details

1.1

Authority Name and Address


Senedd Cymru / Welsh Parliament

Senedd Cymru / Welsh Parliament, Ty Hywel, Cardiff Bay,

Cardiff

CF99 1SN

UK

Helena Grant

+44 3002006549


https://www.senedd.wales.org/abthome/abt-procurement.htm
https://etenderwales.bravosolution.co.uk/home.html
https://etenderwales.bravosolution.co.uk/home.html

1.2

Address from which documentation may be obtained


Senedd Cymru / Welsh Parliament

Senedd Cymru / Welsh Parliament, Ty Hywel, Cardiff Bay,

Cardiff

CF99 1SN

UK


+44 3002006549


https://www.senedd.wales.org/abthome/abt-procurement.htm

1.3

Completed documents must be returned to:


Senedd Cymru / Welsh Parliament

Senedd Cymru / Welsh Parliament, Ty Hywel, Cardiff Bay,

Cardiff

CF99 1SN

UK


+44 3002006549


https://www.senedd.wales.org/abthome/abt-procurement.htm

2 Contract Details

2.1

Title

Library Management System

2.2

Description of the goods or services required

The Senedd is looking to procure a Library Management System (LMS). The contract will include the supply of a hosted Software as a Service (SaaS) / cloud-based Library Management System solution for the management of library stock including cataloguing, circulation and reporting; implementation, transfer / import of existing data, and ongoing hosting and support. It will also include an Online Catalogue (OPAC) to allow users to search the catalogue and manage library accounts.

The term of the contract will be 5 years, with the option to extend for a further 2 year period, from the Go Live date.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=136796

2.3

Notice Coding and Classification

48161000 Library management system
1022 Cardiff and Vale of Glamorgan

2.4

Total quantity or scope of tender

The term of the contract will be 5 years, with the option to extend for a further 2 year period, from the Go Live date.

3 Conditions for Participation

3.1

Minimum standards and qualification required

As outlined in the Procurement documents

4 Administrative Information

4.1

Type of Procedure

Dual stage

4.2

Reference number attributed to the notice by the contracting authority

1240

4.3

Time Limits

Deadline for requests to participate
    08-01-2024  Time  10:00

Dispatch of invitations to tender
 22-01-2024

Estimated award date
 08-04-2024

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN  CY 

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Suppliers will need to be registered on the Bravo Solution portal in order to obtain the Pre-Qualification Questionnaire (PQQ) and view the supporting Procurement documents. If you are not already registered you can register by going to www.etenderwales.bravosolution.co.uk. It is free to register on this portal. Once registered:-

- Click the 'Open Access PQQs' link

- Click on the relevant PQQ to access the content (pqq_33485 - Library Management System)

- Click the 'Express Interest' button in the 'Actions' box on the left-hand side of the page. This will move the PQQ into your 'My PQQs' page

- Click on the PQQ code. You can now access any attachments by clicking the 'Settings and Buyer Attachments' in the 'Actions' box

- You can now choose to 'Reply' to the PQQ and submit your response

Please note that the Procurement documents will be uploaded into the 'Supplier Attachments' area under 'Settings' for all suppliers to view.

(WA Ref:136796)

5.2

Additional Documentation

5.3

Publication date of this notice

 28-11-2023

Coding

Commodity categories

ID Title Parent category
48161000 Library management system Library software package

Delivery locations

ID Description
1022 Cardiff and Vale of Glamorgan

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
28 November 2023
Deadline date:
08 January 2024 00:00
Notice type:
Contract Notice
Authority name:
Senedd Cymru / Welsh Parliament
Publication date:
13 May 2024
Notice type:
Contract Award Notice
Authority name:
Senedd Cymru / Welsh Parliament

About the buyer

Main contact:
N/a
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

0800 222 9004

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