CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Installation, Operation and Maintenance of Electrical Vehicle Charging Points (Concession Contract)

2.2

Description of the goods or services required

Blaenau Gwent County Borough Council (the 'Contracting Authority'), invites tenders from suitably qualified and experienced contractors to provide a reliable, effective and satisfactory service comprising the installation, operation and maintenance of Electric Vehicle (EV) chargepoints on behalf of the following Gwent Authorities:

a) Blaenau Gwent County Borough Council (“BGCBC”)

b) Caerphilly County Borough Council (“CCBC”)

c) Monmouthshire County Council (“MCC”)

d) Newport City Council (“NCC”)

e) Torfaen County Borough Council (“TCBC”)

each “the Authority” and together “Gwent Authorities”.

This procurement opportunity seeks to appoint a single contractor to the following Contracts:

i. The supply, installation and commissioning of 69 chargepoints at 33 locations as defined within the published Invitation to Tender (ITT).

NB: It is a contractual obligation that all chargers must be installed and operational by 24th March 2020 and registered on the National Chargepoint Registry by 27th March 2020 in order to comply with the OLEV grant award conditions.

ii. The operation and on-going maintenance of the installed chargers, including warranty and maintenance support (vandalism, abuse, accidents, theft, repair & upgrade), comprising of a Concession Contract commencing 1st April 2020 for an initial period of 5 years with an option to extend for up to a further 3 years, reviewable on an annual basis.

Whilst this initial procurement comprises the requirements as defined by the OLEV funding and is let on behalf of the Gwent Authorities, the participating authorities wish to reserve the ability to extend the longer term Concession Contract to other South East Wales Local Authorities (specifically Merthyr Tydfil County Borough Council), as they are likely to require similar future service provision and may well participate in future joint funding applications.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=95952

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

This procurement opportunity seeks to appoint a single contractor to the following Contracts:

i. The supply, installation and commissioning of up to 69 chargepoints across 33 locations as defined within the Invitation to Tender (ITT).

NB: it is a contractual obligation that all chargers must be installed and operational by 24th March 2020 and registered on the National Chargepoint Registry by no later than 27th March 2020 in order to comply with the OLEV grant award conditions.

This element of the requirement has a maximum available of £603,810

ii. The operation and on-going maintenance of the installed chargers, including warranty and maintenance support (vandalism, abuse, accidents, theft, repair & upgrade), comprising of a Concession Contract commencing 1st April 2020 for an initial period of 5 years with an option to extend for up to a further 3 years, reviewable on an annual basis.

To accommodate potential future expansions, the estimated total contract value (i.e. the Works Contract and Concession Contract)is £0 - £2,000,000

3 Conditions for Participation

3.1

Minimum standards and qualification required

This procurement exercise is being administered via the Authority's e-tendering portal Bravo Solutions. (https://etenderwales.bravosolution.co.uk).

Tender documents are only available via the Bravo Solutions portal.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

ITT_77559

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Blaenau Gwent County Borough Council is administering this procurement opportunity electronically via the Etenderwales portal.

All documentation has been uploaded to enable direct access following registration.

NB: You must download all documentation directly from the portal, tender documents will not be communicated by any other means.

E-Tender access information:

— Go to https://etenderwales.bravosolution.co.uk.

— The first person from your Organisation to use the Platform will be required to register on behalf of the

Organisation.

— Registration involves accepting a User Agreement, and providing basic information about your

Organisation and about the User performing the Registration.

— On registering on the Platform the User will select a Username and will receive a password.

— The Password will be sent by e-mail to the e-mail address that was specified in the User Details section of the Registration page.

— In order to log-in to the Platform please enter your Username and Password.

— Note: If you forget your Password then visit the homepage and click ‘Forgot your password?’.

— Registration should only be performed once for each Organisation.

— If you think that someone in your Organisation may have already registered on this Platform then you

must NOT register again.

— Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform.

— Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have

left your Organisation).

Please contact the Helpdesk to gain access to the Platform.

— The Help desk is available Monday-Friday: 8:00-18:00.

Telephone: +44 8003684852 e-mail: help@bravosolution.co.uk

How to find the ITT:

— Once logged in you must click on ‘ITT's Open to all Suppliers'.

— The etender references for this contract are: Project_42852 and ITT_77559.

— Click on the title to access summary details of the contract. If you are still interested in submitting a tender, click the ‘Express an

Interest button'. This will move the ITT from the ‘Open to all Suppliers' area to the ‘My ITT's' on the home page.

— You will then see the full details of the ITT in the qualification, technical and commercial envelopes along with all relevant documents

in the ‘Attachments' area.

— Should you have any questions on the ITT, please use the ‘Messages' area to contact the buyer directly.

— Do not contact the named person at the top of this notice.

- Tenders must be uploaded to the Etenderwales / Bravo Solution portal by no later than 12:00 noon Wednesday 6th November 2019.

(WA Ref:95952)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Community benefits are considered a key component in maximising social, economic, environmental and cultural benefits within our community. There is a commitment as an Authority to ensuring community benefits are considered on all contracts and a common approach adopted, providing a consistent experience for suppliers and maximising value added retained within Blaenau Gwent. Providers are therefore encouraged and expected to embrace Blaenau Gwent's commitment to delivering community benefits.

As part of your submission, bidders are required to:

1) Demonstrate their previous approach/experience in delivering Community Benefits and

2) Are required to submit a Method Statement in the form of a "Community Benefits Plan" setting out how they will incorporate and deliver "Community Benefits" through this appointment in conjunction with the participating Gwent Authorities.

Examples of the range of benefits include but are not exhaustive to:–

• Targeted Recruitment and Training (including existing workforce and economically inactive)

• Local Supply Chains, including use of social enterprises

• Contributions to education and complimentary activity

• Community Initiatives and activity

• Promoting Environmental Benefits

• Contribution to the Community Investment Fund

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice