Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
The National Library of Wales
Penglais, Aberystwyth
Ceredigion
SY23 3BU
UK
Contact person: Chris Burton
E-mail: christopher.burton@llyfrgell.cymru
NUTS: UKL1
Internet address(es)
Main address: www.llyfrgell.cymru
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0452
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Other: Welsh Government Sponsored Body
I.5) Main activity
Other: Library
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Data Centre Refurbishment
II.1.2) Main CPV code
32424000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Contracting Authority is issuing this Contract for providing a refurbishment of one of our Data Centres at the National Library of Wales.
The purpose of the Contract is to renew and refurbish our older datacentre (known as Enlli) that was originally commissioned in October 2006 to ensure datacentre resiliency and efficiency for the future. Tenders will include efficiency savings, in terms of server/network hardware power consumption and in terms of environmental cooling.
As part of the Contract we will be looking to consolidate the maintenance/service contracts for 5 or 7 years for both of our datacentres these are currently split for Air Conditioning, UPS, Fire Suppression and leak detection.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
387 596.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
31156000
42500000
45331230
35111500
51112000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
National Library of Wales, Aberystwyth
II.2.4) Description of the procurement
The purpose of the Procurement is to renew and refurbish our older datacentre (known as Enlli) that was originally commissioned in October 2006 to ensure datacentre resiliency and efficiency for the future. Tenders will include efficiency savings, in terms of server/network hardware power consumption and in terms of environmental cooling.
As part of the Contract we will be looking to consolidate the maintenance/service contracts for 5 or 7 years for both of our datacentres these are currently split for Air Conditioning, UPS, Fire Suppression and leak detection.
II.2.5) Award criteria
Quality criterion: Quality of Submission
/ Weighting: 40%
Cost criterion: Cost of solution, support and Maintenance
/ Weighting: 60%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Physical site visits won't be possible due to Covid-19 restrictions, however virtual site-visits are included and details included in the Procurement documents.
The National Library of Wales welcomes responses submitted in either Welsh or English.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 152-373565
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
30/09/2020
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Powerworks Maintenance Services Ltd
Trafalgar House, 223 Southampton Road
Portsmouth
PO64PY
UK
Telephone: +44 02392374096
Fax: +44 02392374610
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 387 596.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Due to current and probable future restrictions in Wales due to Covid-19. We require that as part of the tender, that you outline how you will work within the current restrictions and guidance to do the work outlined and within the timescales provided.
Covid-19 restrictions and guidance is different in Wales to England and this must be taken into consideration in your response.
(WA Ref:104459)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
02/10/2020