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Contract Notice

Supply of Multifunction Devices and Associated Services

  • First published: 31 October 2023
  • Last modified: 31 October 2023

Contents

Summary

OCID:
ocds-kuma6s-135983
Published by:
Tai Tarian Ltd
Authority ID:
AA1087
Publication date:
31 October 2023
Deadline date:
07 December 2023
Notice type:
Contract Notice
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

We are seeking to issue a Contract for the Supply of Multifunction Devices (MFD) and Associated Services to support Tai Tarian in the delivery of its Technology and Innovation programme. The MFD’s are used for Photocopying, scanning, printing and faxing. Printing is centrally managed by means of a Microsoft Windows Server 2019 in conjunction with PaperCut MF software which is used facilitate pull/’follow me’ printing, accounting and Active Directory user authentication. Tai Tarian anticipates operating 3no. MFD’s fitted with MIFARE compatible proximity card readers. The MFD’s shall be based at our head office, however, the Supplier should expect that Tai Tarian may vary the size and configuration of the fleet over the life of the Contract. Therefore, Tenderers are required to submit prices in the Priced Schedule for the different classes of devices as requested. Decentralised printing is currently present in 8 satellite sites, using Class C (see section 8.3. Class C - Desktop Printing Devices) usb attached AIO printers. Large format printing is facilitated by a single Oce CS2436 MF with A0 scanner (Class D) situated on the second floor of our HQ, Ty Gwyn.

Full notice text

CONTRACT NOTICE – NATIONAL

SUPPLIES

1 Authority Details

1.1

Authority Name and Address


Tai Tarian Ltd

Ty Gwyn, Brunel Way, Baglan Energy Park,

Neath

SA11 2FP

UK

Procurement

+44 1639505890

procurement@taitarian.co.uk

http://www.taitarian.co.uk
https://www.sell2wales.gov.wales/
https://www.sell2wales.gov.wales/

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Supply of Multifunction Devices and Associated Services

2.2

Description of the goods or services required

We are seeking to issue a Contract for the Supply of Multifunction Devices (MFD) and Associated Services to support Tai Tarian in the delivery of its Technology and Innovation programme.

The MFD’s are used for Photocopying, scanning, printing and faxing. Printing is centrally managed by means of a Microsoft Windows Server 2019 in conjunction with PaperCut MF software which is used facilitate pull/’follow me’ printing, accounting and Active Directory user authentication.

Tai Tarian anticipates operating 3no. MFD’s fitted with MIFARE compatible proximity card readers. The MFD’s shall be based at our head office, however, the Supplier should expect that Tai Tarian may vary the size and configuration of the fleet over the life of the Contract. Therefore, Tenderers are required to submit prices in the Priced Schedule for the different classes of devices as requested.

Decentralised printing is currently present in 8 satellite sites, using Class C (see section 8.3. Class C - Desktop Printing Devices) usb attached AIO printers.

Large format printing is facilitated by a single Oce CS2436 MF with A0 scanner (Class D) situated on the second floor of our HQ, Ty Gwyn.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=135983.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

30121200 Photocopying equipment
30200000 Computer equipment and supplies
30232000 Peripheral equipment
30232100 Printers and plotters
1017 Bridgend and Neath Port Talbot

2.4

Total quantity or scope of tender

Duration:

The Contract shall operate under a leasing agreement for a period of 3 years, with an option to extend for a further 1-year period.

It is envisaged that a maximum of 1 Supplier will be awarded the Contract.

Estimated Value:

The estimated annual value of the Contract is 20,000GBP and the estimated whole-life value of the Contract is 60,000GBP excluding VAT (with an option to extend the Contract up to 80,000GBP).

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

Ref 969

4.3

Time Limits

Time-limit for receipt of completed tenders
    07-12-2023  Time  12:00

Estimated award date
 09-01-2024

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN 

4.6

Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

5 Other Information

5.1

Additional Information

(WA Ref:135983)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

It’s Tai Tarian’s intention that the delivery of the Contract assists in the achievement of their commitment towards community benefits as outlined in Tai Tarian’s Community Benefits Policy. Therefore, as a minimum requirement, Tenderers will have to agree that community benefits will become part of the Contract, if a Tenderer does not agree to this, then the Tenderer will be rejected.

It is a contract condition that the Supplier delivers community benefits as part of this Contract.

There are a variety of community benefit obligations outlined in the Contract and the Supplier must agree to deliver one or more.

Tenderers must not outline the community benefit’s they are currently delivering for existing Clients. Tenderers must outline what they propose to offer for Tai Tarian if awarded the Contract.

Delivery of community benefits through all spend is aligned with the Well-being of Future Generations Act Wales and delivers against its goals.

All community benefit activities must take place within the Neath Port Talbot County Borough.

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

ITT - Multifunction Devices and Associated Services - Ref 969

5.3

Publication date of this notice

 31-10-2023

Coding

Commodity categories

ID Title Parent category
30200000 Computer equipment and supplies Office and computing machinery, equipment and supplies except furniture and software packages
30232000 Peripheral equipment Computer-related equipment
30121200 Photocopying equipment Photocopying and thermocopying equipment
30232100 Printers and plotters Peripheral equipment

Delivery locations

ID Description
1017 Bridgend and Neath Port Talbot

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
31 October 2023
Deadline date:
07 December 2023 00:00
Notice type:
Contract Notice
Authority name:
Tai Tarian Ltd
Publication date:
05 August 2024
Notice type:
Contract Award Notice
Authority name:
Tai Tarian Ltd

About the buyer

Main contact:
procurement@taitarian.co.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
06/11/2023 09:27
Updated ITT to reflect changes made to question C3
To All Tenderers,

In relation to question received on 03/11/23:
"Good Afternoon Please can you confirm whether Question C2 and C3 are intentionally the same question? Many thanks Bidteam."

Please see attached, the updated ITT "ITT - Multifunction Devices and Associated Services - Ref 969 - V2 06.11.23" with the correct question for C3.

All tenderers are to download and answer this question with their submitted bid.

Kind regards,

Carly Howard
06/11/2023 09:28
REPLACED FILE: ITT - Multifunction Devices and Associated Services - Ref 969
Invitation to Tender

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

docx

Replaced documents


0800 222 9004

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