Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Cardiff University
Procurement Services, McKenzie House, 30-36 Newport Road
Cardiff
CF24 0DE
UK
Contact person: Huw Price
Telephone: +44 2920879648
E-mail: procurement@cardiff.ac.uk
NUTS: UKL
Internet address(es)
Main address: http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0258
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Planned, Preventative Maintenance (PPM), Reactive Maintenance (RM) and Operational Maintenance of the High Voltage Private Networks
Reference number: CU.1100.GHP
II.1.2) Main CPV code
50532200
II.1.3) Type of contract
Services
II.1.4) Short description
Planned, Preventative Maintenance (PPM), Reactive Maintenance (RM) and Operational Maintenance of the High Voltage Private Networks at Cardiff University.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50532200
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Across Cardiff University's Estate
II.2.4) Description of the procurement
Planned, Preventative and Maintenance (PPM), Reactive Maintenance (RM) and Operational Maintenance of the High Voltage Private Networks at Cardiff University.
Cardiff University has an extensive Private High Voltage (HV) network across its campus. The successful bidder will undertake all works associated with the operations on the Consumers HV system, including changes to the feeding arrangement; maintenance; repair and connection of any extension to the Customer’s HV System in addition to the HV system.
This will include the provision and maintenance of a up to date and fully current mimic representation of current private HV Network reflecting supply maximum capacities, transformer tapping settings, protective devices as incumbent to network / switches, protective device settings, maximum demand (measured) as connected, network configuration representing present positions of switching arrangements and Earthing configurations of the network. Including isolations as may be existing, any suspension of operations / operating restrictions, limitations of access, etc.
The successful Bidder will be responsible for collation and up to date registration / accuracy of records (In the form of an asset condition survey) contained within Cardiff University’s Electrical Distribution Operating Record (EDOR) as retained within the Electrical Safety Documents Register.
The contracted service will also provide for all Planned Preventative Maintenance (PPM) (to BESA SFG 20 and applicable Welsh Health Technical Memorandum (WHTM’s) and / or Original Equipment Manufacturers O&M requirements (whichever are the most onerous)).
The contract will be for an initial 3 year period with an option to extend for up to an additional 24 months.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-008824
Section V: Award of contract
Contract No: CU.1100.GHP
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section VI: Complementary information
VI.3) Additional information
All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders.
The University reserves the right to award the contract in whole or part.
The University reserves the right to annul the tendering process and not award any contract.
All documents to be priced in GBP and all payments made in GBP.
All documents to be priced in GBP excluding VAT.
Joint and several liability.
(WA Ref:135125)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Cardiff University will incorporate a standstill period at the point information on the award of the contract is communicated to bidders.
That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful bidders to
clarify or query the award decision before the contract is entered into. The UK Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.5) Date of dispatch of this notice
27/09/2023