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Contract Notice

Library Digitisation Workflow Management Tool [updated]

  • First published: 30 September 2024
  • Last modified: 30 September 2024

Contents

Summary

OCID:
ocds-kuma6s-144902
Published by:
The National Library of Wales
Authority ID:
AA0452
Publication date:
30 September 2024
Deadline date:
03 October 2024
Notice type:
Contract Notice
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

The National Library of Wales digitisation programme has been running since 1999. Millions of items from its varied collections have now been digitised and made freely available online this includes: • Over 1 million pages of newspapers • Over 1 million pages of journals and periodicals • Millions of pages of monographs • Hundreds of thousands of photographs • Tens of thousands of manuscript folios • Tens of thousands of paintings, maps and other graphic items • Over 1 million archival items • Thousands of hours of AV material Until now the library has been using a number of individual workflow tools to manage & process images and metadata to support its digitisation programme. To expand its programme to include a wider variety of content types, the library is seeking to acquire a new workflow tool to facilitate remote working, build efficiency into its processes and prepare items for ingest into its fedora-based repository. The digitisation workflow management tool should streamline the process of digitising NLW collections enabling users to input digital images, process them with OCR, and export METS/PCDM documents with ALTO-formatted OCR, structural metadata, and derivative files in JP2 format. The tool should feature an easy-to-use web-based interface that is platform-independent and able to import descriptive metadata via Z39.50 or tagging with unique IDs Additionally, it will offer basic adjustments such as de-skewing and tonal adjustments and allow the user to manipulate imported images

Full notice text

CONTRACT NOTICE – NATIONAL

SERVICES

1 Authority Details

1.1

Authority Name and Address


The National Library of Wales

Digitisation Services, Penglais, Aberystwyth,

Ceredigion

SY23 3BU

UK

Scott Waby

+44 1970632800

scott.waby@llgc.org.uk

+44 1970615709
http://www.llgc.org.uk
http://www.sell2wales.gov.wales

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Library Digitisation Workflow Management Tool [updated]

2.2

Description of the goods or services required

The National Library of Wales digitisation programme has been running since 1999. Millions of items from its varied collections have now been digitised and made freely available online this includes:

• Over 1 million pages of newspapers

• Over 1 million pages of journals and periodicals

• Millions of pages of monographs

• Hundreds of thousands of photographs

• Tens of thousands of manuscript folios

• Tens of thousands of paintings, maps and other graphic items

• Over 1 million archival items

• Thousands of hours of AV material

Until now the library has been using a number of individual workflow tools to manage & process images and metadata to support its digitisation programme. To expand its programme to include a wider variety of content types, the library is seeking to acquire a new workflow tool to facilitate remote working, build efficiency into its processes and prepare items for ingest into its fedora-based repository.

The digitisation workflow management tool should streamline the process of digitising NLW collections enabling users to input digital images, process them with OCR, and export METS/PCDM documents with ALTO-formatted OCR, structural metadata, and derivative files in JP2 format.

The tool should feature an easy-to-use web-based interface that is platform-independent and able to import descriptive metadata via Z39.50 or tagging with unique IDs

Additionally, it will offer basic adjustments such as de-skewing and tonal adjustments and allow the user to manipulate imported images

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=144902.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

48000000 Software package and information systems
48160000 Library software package
48300000 Document creation, drawing, imaging, scheduling and productivity software package
72000000 IT services: consulting, software development, Internet and support
72200000 Software programming and consultancy services
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)

2.4

Total quantity or scope of tender

The value of the project is estimated at £65,000. However, suppliers are invited to offer extra years of technical support on top of the initial 3 years for an additional fixed cost.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Please see attached terms and conditions

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

Time-limit for receipt of completed tenders
    03-10-2024  Time  12:00

Estimated award date
 04-10-2024

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN  CY 

4.6

Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

5 Other Information

5.1

Additional Information

(WA Ref:144902)

5.2

Additional Documentation

NLW_DigitisationWorkflow_ITT_v1-7
NLW_Standard_Terms_and_Conditions_January_2022_English

5.3

Publication date of this notice

 30-09-2024

Coding

Commodity categories

ID Title Parent category
48300000 Document creation, drawing, imaging, scheduling and productivity software package Software package and information systems
72000000 IT services: consulting, software development, Internet and support Computer and Related Services
48160000 Library software package Industry specific software package
48000000 Software package and information systems Computer and Related Services
72200000 Software programming and consultancy services IT services: consulting, software development, Internet and support

Delivery locations

ID Description
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
30 September 2024
Deadline date:
03 October 2024 00:00
Notice type:
Contract Notice
Authority name:
The National Library of Wales
Publication date:
10 October 2024
Notice type:
Contract Award Notice
Authority name:
The National Library of Wales

About the buyer

Main contact:
scott.waby@llgc.org.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

pdf
pdf552.16 KB
This file may not be accessible.
pdf
pdf648.87 KB
This file may not be accessible.

Replaced documents

There are no previous versions of these documents.


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