Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
entity
I.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
UK
Telephone: +44 1443848585
E-mail: bethan.dyke@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Agency Staff for Clinical Coding Requirement
II.1.2) Main CPV code
79620000
II.1.3) Type of contract
Services
II.1.4) Short description
Agency provision of Clinical Coders for Cardiff and Vale UHB.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
195 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
NWSSP hosted by Velindre NHS Trust on behalf of Cardiff and Vale UHB the provision of agency Clinical Coders to alleviate work pressures due to unsuccessful recruitments and enable the Health Board to meet Welsh Government targets.
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation:
Cardiff & Vale University Health Board wish to award a 9 month arrangement for the provision of agency staff to undertake essential Clinical Coding work as this is a service that cannot be discontinued until the Health Board fully delivers it’s Welsh Government targets.
The Health Board has engaged multiple agencies to deliver this work following unsuccessful recruitment campaigns. The incumbent agency provides the Health Board with clinical coders who have the required skillset and have proven to provide a consistent work quality assurance level. The coders have been trained and are able to continue to deliver this work within this financial year. No other agency has been able to provide the high numbers of clinical coders, experience and consistent delivery in work quality.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract/concession
Contract No: CAV STA (2024/25) 8
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
02/07/2024
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Quality Coding & Information Recruitment Solutions Ltd
Quality Coding & Information Recruitment Solutions Ltd, Sunrise Parkway, Linford Wood
Milton Keynes
MK14 6LS
UK
Telephone: +44 1908464038
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Total value of the concession/lot:
195 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The value stated in this notice is a flexible estimated figure dependent on working days and availability of the agency clinical coders.
(WA Ref:142496)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
02/07/2024